Commonwealth of Pennsylvania
Administrative Assistant 1 (Permanent) - Field Engineering & Contract Management
Commonwealth of Pennsylvania, Phila, Pennsylvania, United States
Administrative Assistant 1 (Permanent) - Field Engineering & Contract Management Division
Join to apply for the
Administrative Assistant 1 (Permanent) - Field Engineering & Contract Management Division
role at
Commonwealth of Pennsylvania . We are excited to welcome a highly‑organized, detail‑oriented Administrative Assistant 1 to join the Field Engineering & Contract Management Division. This role is far more than routine administrative support—you will be a key partner in ensuring park operations are efficient, compliant, and financially sound. Here, you will serve as the gatekeeper for a wide range of professional consultant agreements for DCNR's Bureaus of Facility Design and Construction, State Parks, and Forestry. Responsibilities
Develop, advertise, and administer professional consultant agreements for several bureaus within DCNR. Instruct department personnel and consultant firms regarding proper adherence to specified procedures. Establish and maintain productive working relationships while serving as the liaison between the department and other Commonwealth agencies. Facilitate the creation and administration of Inter‑Agency Agreements, Letters of Commitment, and Memoranda of Understanding. Request proposals for design, surveying, construction inspection, or other specialized services and assist the technical evaluation team by assembling evaluation paperwork. Prepare award letters for selected consultants and compose contractual language to be included in Professional Design Agreements. Draft any necessary agreement amendments as required by the department or as requested by consultants. Engage in specialized situations such as handling Emergency Service Purchase Orders, Sole Source Agreements, or Settlement Agreements approved by the supervisor or others. Work Schedule and Compensation
Full‑time employment. Work hours: 8:00 AM to 4:00 PM, Monday–Friday, with a 30‑minute lunch break. Telework: You may have the opportunity to work from home part‑time, up to five days per pay period (three days week 1, two days week 2). To telework, you must have a securely configured high‑speed Internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Salary: Starting salary may be non‑negotiable (range $46,400.00–$67,300.00). Qualifications
Graduation from a four‑year college or university, or an equivalent combination of experience and training. Must meet the Pennsylvania residency requirement. Must be able to perform essential job functions. How to Apply
Resumes, cover letters, and similar documents will not be reviewed; only information provided on the application (e.g., detailed experience/education) will be considered. If you are claiming education in your answers to the supplemental application questions, upload a copy of your college transcripts (unofficial transcripts are acceptable) for your claim to be accepted toward meeting the minimum requirements. Submit your application by the posting closing date; late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, visit https://www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS)
711 for hearing and speech disabilities or other individuals. Accommodations
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. Equal Opportunity Statement
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. Examination Information
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information; otherwise:
Your score may be lower than deserved. You may be disqualified.
You may apply/test only once for this posting. Your results will be provided via email.
#J-18808-Ljbffr
Join to apply for the
Administrative Assistant 1 (Permanent) - Field Engineering & Contract Management Division
role at
Commonwealth of Pennsylvania . We are excited to welcome a highly‑organized, detail‑oriented Administrative Assistant 1 to join the Field Engineering & Contract Management Division. This role is far more than routine administrative support—you will be a key partner in ensuring park operations are efficient, compliant, and financially sound. Here, you will serve as the gatekeeper for a wide range of professional consultant agreements for DCNR's Bureaus of Facility Design and Construction, State Parks, and Forestry. Responsibilities
Develop, advertise, and administer professional consultant agreements for several bureaus within DCNR. Instruct department personnel and consultant firms regarding proper adherence to specified procedures. Establish and maintain productive working relationships while serving as the liaison between the department and other Commonwealth agencies. Facilitate the creation and administration of Inter‑Agency Agreements, Letters of Commitment, and Memoranda of Understanding. Request proposals for design, surveying, construction inspection, or other specialized services and assist the technical evaluation team by assembling evaluation paperwork. Prepare award letters for selected consultants and compose contractual language to be included in Professional Design Agreements. Draft any necessary agreement amendments as required by the department or as requested by consultants. Engage in specialized situations such as handling Emergency Service Purchase Orders, Sole Source Agreements, or Settlement Agreements approved by the supervisor or others. Work Schedule and Compensation
Full‑time employment. Work hours: 8:00 AM to 4:00 PM, Monday–Friday, with a 30‑minute lunch break. Telework: You may have the opportunity to work from home part‑time, up to five days per pay period (three days week 1, two days week 2). To telework, you must have a securely configured high‑speed Internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Salary: Starting salary may be non‑negotiable (range $46,400.00–$67,300.00). Qualifications
Graduation from a four‑year college or university, or an equivalent combination of experience and training. Must meet the Pennsylvania residency requirement. Must be able to perform essential job functions. How to Apply
Resumes, cover letters, and similar documents will not be reviewed; only information provided on the application (e.g., detailed experience/education) will be considered. If you are claiming education in your answers to the supplemental application questions, upload a copy of your college transcripts (unofficial transcripts are acceptable) for your claim to be accepted toward meeting the minimum requirements. Submit your application by the posting closing date; late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, visit https://www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS)
711 for hearing and speech disabilities or other individuals. Accommodations
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. Equal Opportunity Statement
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. Examination Information
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information; otherwise:
Your score may be lower than deserved. You may be disqualified.
You may apply/test only once for this posting. Your results will be provided via email.
#J-18808-Ljbffr