Phase2 Technology
Grant and Contract Administrator I
Posting Number: req24862
Department: CoS - Business Operations
Department Website Link: Astronomy & Steward Observatory
Location: Main Campus, Tucson, AZ USA
Position Highlights The University of Arizona's College of Science Post Award Team invites you to apply for the role of Grant and Contract Administrator I, who will provide post-award support for the Department of Astronomy and Steward Observatory research faculty. This position will serve as a delegate on grant accounts, approve transactions, reconcile accounts, and work closely with Principal Investigators and Sponsored Projects Services to manage awards.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please
click here .
Duties & Responsibilities
Reviews incoming awards and award modifications, including related documents and proposals, and supports proper setup in accordance with departmental procedures. Communicates new award details to Principal Investigators and their staff, providing clarification as needed.
Assists with monitoring balances and expenditures and supports the closeout of assigned grants and contracts. Prepares and documents various expense transfers and position distribution updates in coordination with other teams in the Business Office.
Assists assigned Principal Investigators on a regular basis by preparing monthly financial reports and/or ad hoc projections as necessary to support their research projects.
Prepare and/or approve financial transactions for assigned sponsored project accounts, including PCard approvals, purchase requisitions, disbursement vouchers, interdepartmental billing forms, expense reimbursements, salary expense transfers as necessary to ensure that the appropriate accounts and object codes are used.
Acts as a resource for interpretation of University and sponsor guidelines. Answers incoming post-award questions and researches as needed.
Knowledge, Skills, and Abilities
Ability to communicate effectively with different groups/individuals.
Working knowledge and skills with Microsoft Excel, Word, and Outlook.
Knowledge of basic accounting practices.
Minimum Qualifications
Bachelor's degree or equivalent advanced learning attained through experience required.
1 year of relevant work experience.
Or equivalent combination of education and work experience.
Preferred Qualifications
Experience with University systems such as UAccess Financials, Research, Employee, and Analytics.
Experience working with sponsored grants and contracts.
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Research
Benefits Eligible Yes - Full Benefits
Rate of Pay DOE
Compensation Type salary at 1.0 full-time equivalency (FTE)
Grade 7
Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level PC1
Job Family Grant & Contract Admin
Job Function Research
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date 2/16/2026
Contact Information for Candidates Jennifer Pierson jpierson@arizona.edu
Open Date 1/7/2026
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
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Department: CoS - Business Operations
Department Website Link: Astronomy & Steward Observatory
Location: Main Campus, Tucson, AZ USA
Position Highlights The University of Arizona's College of Science Post Award Team invites you to apply for the role of Grant and Contract Administrator I, who will provide post-award support for the Department of Astronomy and Steward Observatory research faculty. This position will serve as a delegate on grant accounts, approve transactions, reconcile accounts, and work closely with Principal Investigators and Sponsored Projects Services to manage awards.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please
click here .
Duties & Responsibilities
Reviews incoming awards and award modifications, including related documents and proposals, and supports proper setup in accordance with departmental procedures. Communicates new award details to Principal Investigators and their staff, providing clarification as needed.
Assists with monitoring balances and expenditures and supports the closeout of assigned grants and contracts. Prepares and documents various expense transfers and position distribution updates in coordination with other teams in the Business Office.
Assists assigned Principal Investigators on a regular basis by preparing monthly financial reports and/or ad hoc projections as necessary to support their research projects.
Prepare and/or approve financial transactions for assigned sponsored project accounts, including PCard approvals, purchase requisitions, disbursement vouchers, interdepartmental billing forms, expense reimbursements, salary expense transfers as necessary to ensure that the appropriate accounts and object codes are used.
Acts as a resource for interpretation of University and sponsor guidelines. Answers incoming post-award questions and researches as needed.
Knowledge, Skills, and Abilities
Ability to communicate effectively with different groups/individuals.
Working knowledge and skills with Microsoft Excel, Word, and Outlook.
Knowledge of basic accounting practices.
Minimum Qualifications
Bachelor's degree or equivalent advanced learning attained through experience required.
1 year of relevant work experience.
Or equivalent combination of education and work experience.
Preferred Qualifications
Experience with University systems such as UAccess Financials, Research, Employee, and Analytics.
Experience working with sponsored grants and contracts.
FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Research
Benefits Eligible Yes - Full Benefits
Rate of Pay DOE
Compensation Type salary at 1.0 full-time equivalency (FTE)
Grade 7
Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level PC1
Job Family Grant & Contract Admin
Job Function Research
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date 2/16/2026
Contact Information for Candidates Jennifer Pierson jpierson@arizona.edu
Open Date 1/7/2026
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
#J-18808-Ljbffr