Arizona State Government
ADMINISTRATIVE ASSISTANT III
Arizona State Government, Florence, Arizona, United States, 85179
ARIZONA DEPARTMENT OF CORRECTIONS
REHABILITATION & REENTRY
Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.
Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.
ADMINISTRATIVE ASSISTANT III Job Location Address: Arizona State Prison Complex (ASPC) – Eyman, Arizona Correctional Industries (ACI), 4374 East Butte Ave., Florence, Arizona 85132.
https://corrections.az.gov/
Posting Details
Salary: $45,600.00
Grade: 17
Closing Date: 1/22/2026
Job Summary Do you have at least 3 years of experience as an Administrative Assistant? The Arizona Correctional Industries (ACI) is making a positive impact on the Correctional Industry. Be part of the team making a difference. Apply today! The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a master multitasker with excellent communication skills and a great attitude to provide administrative, clerical, and operational support to all ACI owned and operated production shops and Workforce Development Administrators located within a correctional facility. Coordinates policies and procedures with ADCRR and ACI staff. In addition supports the business needs for ACIs production shops. For further information about the Arizona Correctional Industries visit: https://aci.az.gov/
Job Duties
Coordinates the management of the shops to include scheduling all appointments with outside contractors, upkeep of equipment, and working with the supervisors to coordinate repairs and regular building maintenance
Assists in the writing and maintenance of ACI standard operational procedures for each of the departments within the owned and operated shops
Updates policies and procedures changes as they occur to ensure accuracy
Maintains the ACI central office calendar, coordinating booking meetings and scheduling training, classes, and other activities as well as maintaining the ACI leave calendar for the office
Performs general administrative duties such as data entry, filing, document preparation, and records management
Maintains and updates production, inventory, and work order records in compliance with ACI standards
Assists with timekeeping, scheduling, and workforce tracking (including incarcerated worker assignments)
Processes purchase orders, invoices, and requisitions for supplies and materials
Coordinates communication between facility staff, ACI management, and customers
Conducts research, composes correspondence, and compiles reports on a variety of subjects to assist the Executive Staff in the daily completion of their duties
Assists in creating special projects to assist the Workforce Development Administrators, including budget/audit preparation, preparing presentations, workshops, and other materials for Workforce Development use
Prepares reports, spreadsheets, and correspondence for internal and external stakeholders
Drives on State business
Performs other duties appropriate to the assignment
Knowledge, Skills & Abilities (KSAs) Knowledge of:
Planning and analytical principles
ADCRR policies, procedures, and best practices
Information/data gathering, electronic calendar, file organization and maintenance (both general and confidential)
Project and time management
Computers and various applications such as Google Suite, Microsoft Office Suite, and Arizona Correctional Information System (ACIS)
Office Equipment
Basic math, business English, including grammar, vocabulary, and spelling
Records retention and various filing systems
Telephone etiquette and familiarity with a multi-line system
Skill in:
Verbal and written communication
Editing documents and reports for correct grammar and details
Organization and presentations
Customer service
Project and time management
Establishing and maintaining interpersonal relationships at all organizational levels
Research, gathering, and assembling reports and statistical data from a variety of sources
Planning, analysis, and coordination of daily activities
Ability to:
Function in a fast-paced setting where multi-tasking is required
Interface with executive staff, state government employees, and the public
Plan, analyze, and coordinate activities of varying levels of importance and establish priorities
Work in a correctional environment
Maintain confidentiality
Interact and coordinate with other staff involving complex matters and assignments
Research, collect, and organize a variety of complex data
Follow organizational policies and procedures, State and Federal rules and laws
Work independently with minimal supervision
Selective Preference(s) Three (3) years on the job experience as well as supporting educational experience.
Pre-Employment Requirements Employment is contingent on the selected applicant passing a background investigation and drug test.
Driving requirements (for those who drive): must possess a current, valid class-appropriate driver’s license, complete required training, and pass license record checks. Must maintain acceptable driving records and statutory liability insurance if using a personal vehicle on state business. TB testing required during orientation and annually thereafter.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
Vacation and sick days with 10 paid holidays per year
Paid Parental Leave – Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Robust and affordable insurance plan including medical, dental, life, short-term and long-term disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
Incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave pilot program
here . For a complete list of benefits provided by The State of Arizona, please visit our
benefits page .
Retirement Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment. Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
Contact Us The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
#J-18808-Ljbffr
Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.
ADMINISTRATIVE ASSISTANT III Job Location Address: Arizona State Prison Complex (ASPC) – Eyman, Arizona Correctional Industries (ACI), 4374 East Butte Ave., Florence, Arizona 85132.
https://corrections.az.gov/
Posting Details
Salary: $45,600.00
Grade: 17
Closing Date: 1/22/2026
Job Summary Do you have at least 3 years of experience as an Administrative Assistant? The Arizona Correctional Industries (ACI) is making a positive impact on the Correctional Industry. Be part of the team making a difference. Apply today! The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a master multitasker with excellent communication skills and a great attitude to provide administrative, clerical, and operational support to all ACI owned and operated production shops and Workforce Development Administrators located within a correctional facility. Coordinates policies and procedures with ADCRR and ACI staff. In addition supports the business needs for ACIs production shops. For further information about the Arizona Correctional Industries visit: https://aci.az.gov/
Job Duties
Coordinates the management of the shops to include scheduling all appointments with outside contractors, upkeep of equipment, and working with the supervisors to coordinate repairs and regular building maintenance
Assists in the writing and maintenance of ACI standard operational procedures for each of the departments within the owned and operated shops
Updates policies and procedures changes as they occur to ensure accuracy
Maintains the ACI central office calendar, coordinating booking meetings and scheduling training, classes, and other activities as well as maintaining the ACI leave calendar for the office
Performs general administrative duties such as data entry, filing, document preparation, and records management
Maintains and updates production, inventory, and work order records in compliance with ACI standards
Assists with timekeeping, scheduling, and workforce tracking (including incarcerated worker assignments)
Processes purchase orders, invoices, and requisitions for supplies and materials
Coordinates communication between facility staff, ACI management, and customers
Conducts research, composes correspondence, and compiles reports on a variety of subjects to assist the Executive Staff in the daily completion of their duties
Assists in creating special projects to assist the Workforce Development Administrators, including budget/audit preparation, preparing presentations, workshops, and other materials for Workforce Development use
Prepares reports, spreadsheets, and correspondence for internal and external stakeholders
Drives on State business
Performs other duties appropriate to the assignment
Knowledge, Skills & Abilities (KSAs) Knowledge of:
Planning and analytical principles
ADCRR policies, procedures, and best practices
Information/data gathering, electronic calendar, file organization and maintenance (both general and confidential)
Project and time management
Computers and various applications such as Google Suite, Microsoft Office Suite, and Arizona Correctional Information System (ACIS)
Office Equipment
Basic math, business English, including grammar, vocabulary, and spelling
Records retention and various filing systems
Telephone etiquette and familiarity with a multi-line system
Skill in:
Verbal and written communication
Editing documents and reports for correct grammar and details
Organization and presentations
Customer service
Project and time management
Establishing and maintaining interpersonal relationships at all organizational levels
Research, gathering, and assembling reports and statistical data from a variety of sources
Planning, analysis, and coordination of daily activities
Ability to:
Function in a fast-paced setting where multi-tasking is required
Interface with executive staff, state government employees, and the public
Plan, analyze, and coordinate activities of varying levels of importance and establish priorities
Work in a correctional environment
Maintain confidentiality
Interact and coordinate with other staff involving complex matters and assignments
Research, collect, and organize a variety of complex data
Follow organizational policies and procedures, State and Federal rules and laws
Work independently with minimal supervision
Selective Preference(s) Three (3) years on the job experience as well as supporting educational experience.
Pre-Employment Requirements Employment is contingent on the selected applicant passing a background investigation and drug test.
Driving requirements (for those who drive): must possess a current, valid class-appropriate driver’s license, complete required training, and pass license record checks. Must maintain acceptable driving records and statutory liability insurance if using a personal vehicle on state business. TB testing required during orientation and annually thereafter.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
Vacation and sick days with 10 paid holidays per year
Paid Parental Leave – Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Robust and affordable insurance plan including medical, dental, life, short-term and long-term disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
Incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave pilot program
here . For a complete list of benefits provided by The State of Arizona, please visit our
benefits page .
Retirement Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment. Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.
Contact Us The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
#J-18808-Ljbffr