McLeod Construction
Administrative Assistant
We’re looking for a highly organized, detail‑oriented Administrative Assistant to support daily operations and keep our team running smoothly. The ideal candidate is proactive, reliable, and comfortable handling a variety of administrative tasks in a fast‑paced environment.
Responsibilities
Maintain organized filing systems, data entry, and accurate record keeping using tools like Microsoft Office and Google Workspace.
Assist project managers with ordering, paying, and tracking materials needed for projects.
Assist project managers with sending PO's and keeping up with estimates for each project. This will include helping with the startup documents on each project and closeout documents.
Keeping up with change orders and submitting these into our customers systems.
Assist with calendar management, scheduling appointments, meetings, and coordinating events.
Perform clerical tasks such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail.
Support bookkeeping activities using QuickBooks or similar accounting software for basic financial record‑keeping. Will need minor accounting support.
Provide exceptional customer service by supporting client inquiries and offering support in person or over the phone.
Handle office supplies inventory, order necessary materials, and ensure the office remains well‑stocked and organized.
Support additional administrative duties including proofing documents, managing office equipment, and assisting with special projects as needed.
Assist with pulling permits with multiple cities for major projects, and registering with each city.
Minor IT support when needed.
Skills
Proven experience in office management or administrative support roles with strong organizational skills.
Experience with pulling permits in a construction setting.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
Excellent computer literacy with the ability to learn new software quickly.
Strong typing skills with attention to detail for data entry and proofreading tasks.
Knowledge of QuickBooks or bookkeeping experience is a plus for financial tasks.
Exceptional time management skills to prioritize tasks efficiently in a fast‑paced environment.
Previous experience as a receptionist or personal assistant enhances your suitability for this role.
Experience
Administrative: 3 years (Preferred)
QuickBooks: 2 years (Preferred)
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industry Building Construction
Benefits
401(k)
401(k) matching
Health insurance
Vision insurance
Location: Conroe, TX
Salary: $50,000.00 – $120,000.00
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Responsibilities
Maintain organized filing systems, data entry, and accurate record keeping using tools like Microsoft Office and Google Workspace.
Assist project managers with ordering, paying, and tracking materials needed for projects.
Assist project managers with sending PO's and keeping up with estimates for each project. This will include helping with the startup documents on each project and closeout documents.
Keeping up with change orders and submitting these into our customers systems.
Assist with calendar management, scheduling appointments, meetings, and coordinating events.
Perform clerical tasks such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail.
Support bookkeeping activities using QuickBooks or similar accounting software for basic financial record‑keeping. Will need minor accounting support.
Provide exceptional customer service by supporting client inquiries and offering support in person or over the phone.
Handle office supplies inventory, order necessary materials, and ensure the office remains well‑stocked and organized.
Support additional administrative duties including proofing documents, managing office equipment, and assisting with special projects as needed.
Assist with pulling permits with multiple cities for major projects, and registering with each city.
Minor IT support when needed.
Skills
Proven experience in office management or administrative support roles with strong organizational skills.
Experience with pulling permits in a construction setting.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
Excellent computer literacy with the ability to learn new software quickly.
Strong typing skills with attention to detail for data entry and proofreading tasks.
Knowledge of QuickBooks or bookkeeping experience is a plus for financial tasks.
Exceptional time management skills to prioritize tasks efficiently in a fast‑paced environment.
Previous experience as a receptionist or personal assistant enhances your suitability for this role.
Experience
Administrative: 3 years (Preferred)
QuickBooks: 2 years (Preferred)
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industry Building Construction
Benefits
401(k)
401(k) matching
Health insurance
Vision insurance
Location: Conroe, TX
Salary: $50,000.00 – $120,000.00
#J-18808-Ljbffr