Executive Administrative Assistant Job at Summit Pro Restorations in Remote

Overview:

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team In this vital role, you will serve as the right hand to senior leadership, providing comprehensive administrative support that keeps operations running smoothly and efficiently. Your proactive approach, exceptional organizational skills, and positive attitude will empower our executives to focus on strategic priorities while ensuring day-to-day tasks are managed seamlessly. This position offers an exciting opportunity to contribute to a fast-paced environment where your skills in office management, project coordination, and communication will truly shine.

Duties

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Prepare, proofread, and transcribe documents, reports, and correspondence to ensure accuracy and professionalism.
• Coordinate projects by tracking deadlines, organizing resources, and liaising with internal teams to facilitate smooth execution.
• Handle incoming calls with excellent phone etiquette, screen inquiries, and direct calls appropriately across multi-line phone systems.
• Organize and maintain filing systems—both digital and physical—ensuring quick retrieval of important documents.
• Assist with event planning for company meetings, conferences, and special events from logistics to execution.
• Support bookkeeping activities using QuickBooks or similar software, including data entry and basic bookkeeping tasks.
• Provide personal assistant support as needed for executives' personal appointments or errands.
• Manage office supplies inventory and place orders to ensure a well-stocked work environment.
• Facilitate office management duties such as front desk coverage, visitor greeting, and office organization.

Requirements

• Proven experience in executive administrative support or office management roles with a strong background in clerical tasks.
• Exceptional organizational skills with the ability to multitask efficiently in a fast-paced setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and Microsoft Outlook Calendar.
• Strong typing skills coupled with experience in transcription and proofreading for accuracy.
• Familiarity with data entry procedures and maintaining detailed records using filing systems or digital databases.
• Excellent communication skills demonstrating professional phone etiquette and customer service excellence.
• Experience with office equipment such as multi-line phone systems, fax machines, printers, and Docusign for electronic signatures.
• Knowledge of QuickBooks or similar bookkeeping software is highly desirable.
• Ability to coordinate multiple projects simultaneously while maintaining attention to detail.

About US:

Our journey began from a simple belief: every restoration project deserves professional attention, compassion, and unmatched expertise. Over the years, we've honed our craft through hands-on experience, serving communities across the region with integrity and dedication. Today, we're proud to stand at the summit of innovation in restoration, blending cutting-edge techniques with time-tested reliability to deliver results that exceed expectations.

What We do :

At Summit Pro Restoration, we offer end-to-end solutions for a wide range of restoration needs, including:

• Water Damage Restoration: From burst pipes to flooding, we mitigate damage and restore your space efficiently.
• Fire and Smoke Damage Repair: Expert cleanup and reconstruction to make your property whole again.
• Mold Remediation: Safe, thorough removal and prevention to ensure healthy indoor environments.
• Storm Damage Recovery: Assessing and repairing impacts from severe weather events.
• Commercial Services: Tailored solutions for businesses, minimizing downtime and maximizing recovery.

Job Type: Full-time

Pay: $ $40.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: Remote