Creative Beginnings Early Learning & Care is hiring: Executive Assistant to Chie

Executive Assistant to the Chief Executive Officer

Full-Time | On-Site | Waterloo Region

Who We Are

Creative Beginnings Early Learning & Care is a long-standing, respected, nonprofit organization serving children, families, and educators across Waterloo Region. Our work is grounded in carecentred pedagogy, ethical leadership, and strong relationships.

We are in a period of exciting and intentional growth expanding programs, opening new spaces, and strengthening systems while remaining deeply committed to quality, care, and community.

The Role

The Executive Assistant (EA) works in close partnership with the Chief Executive Officer, providing highlevel executive, administrative, and operational support. This is a and integral role that supports leadership work impacting staff, families, governance, and the future of the organization.

This is not a traditional taskonly administrative role. It is a position for someone who is thoughtful, proactive, highly organized, and able to anticipate needs while managing multiple priorities with care and professionalism.

What Youll Do

Executiveolland& Administrative Support

• Provide comprehensive, highlevel administrative support to the CEO
Manage a complex calendar, schedule meetings, and coordinate priorities
• Prepare agendas, briefing materials, reports, presentations, and correspondence
• Handle confidential information with discretion and sound judgment

Governance & Leadership Support

• Support Board of Directors and committee work, including meeting coordination and document preparation
• Track action items, deadlines, and key governance priorities
• Assist with executive planning and organizational accountability processes

Project & Operations Coordination

• Support special projects, organizational initiatives, and expansionrelated work
• Track timelines, deliverables, and milestones indy multiple priorities
• Coordinate with internal leaders, consultants, and external partners

nnCommunication & Relationship Support

• Serve as a professional, welcoming point of contact for internal and external stakeholders
• Support clear, thoughtful communication aligned with organizational values
• Help ensure smooth information flow across leadership and operational teams

What Were Looking For

You bring both formal preparation and realworld experience to this role. You are someone who:

• Holds a recognized Executive Assistant / Executive Office Administration diploma and/or has demonstrated experience supporting senior leadership or executives
• Has experience managing complex calendars, competing priorities, and confidential information
• Is highly organized, detailoriented, and dependable
• Thrives in a fastpaced environment while remaining calm and grounded
• Anticipates needs and takes initiative
• Communicates clearly, professionally, and with warmth
• Values discretion, trust, and professionalism

Experience in a nonprofit, education, or communitybased organization and experience supporting Boards of Directors are strong assets.

What We Offer

• A fulltime, stable position in a growing, missiondriven organization
• Competitive compensation aligned with experience and qualifications
• Health benefits, paid time off, and wellness supports
• A collaborative, respectful workplace rooted in care and professionalism
• The opportunity to be part of meaningful organizational growth and community impact
• Leadership that values trust, transparency, and doing the right thing

How to Apply

Please submit your rsum and a brief cover letter sharing your relevant education and/or executivelevel experience, and why this role and Creative Beginnings speaks to you.

We thank all applicants forakah interest. Only those selected for an interview will be contacted.

Contact christao@creativebeginningselac.ca