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At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.
The Office Manager is responsible for the day-to-day administrative, operational, and facilities management of the Albuquerque office. This role serves as the primary on-site point of contact for staff, attorneys, vendors, and firm leadership, ensuring the office runs efficiently, professionally, and in compliance with firm policies and procedures. The Office Manager partners closely with firm Operations, HR, IT, and Finance to support personnel, onboarding/offboarding, office logistics, and overall workplace experience.
Responsibilities
Oversee daily operations of the Albuquerque office to ensure a professional, organized, and efficient workplace
Serve as the primary point of contact for office-related questions and issues
Maintain shared spaces, conference rooms, and general office organization
Coordinate office supply ordering, inventory management, and vendor relationships
Manage mail, deliveries, scanning, and document handling as needed
Coordinate with building management regarding access, maintenance requests, and facilities issues
Work with approved vendors for office services, repairs, cleaning, and equipment
Ensure compliance with safety procedures and firm workplace standards
Assist with onboarding and offboarding logistics, including workspace setup, equipment coordination, and access requests
Support new hires on their first day to ensure a smooth onboarding experience
Collect firm equipment and access items upon separation of employment
Serve as a liaison between the office and HR/Operations for employee questions or concerns
Assist with timekeeping reminders, PTO questions, and internal policy communications
Coordinate with IT on employee equipment setup, troubleshooting, and replacements
Ensure all technology issues are properly routed through firm IT protocols
Track and asset tag office equipment and assist with inventory during onboarding/offboarding
Support firm leadership with administrative tasks as needed
Maintain accurate office records and documentation
Support firm events, meetings, and office gatherings
Assist with firm-wide initiatives and rollouts as directed by Operations or leadership
Promote a positive, professional office culture and employee experience
Experience
5+ years of experience in an office management, administrative, or operations role (previous experience in a legal/law firm setting is preferred, but not required)
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent interpersonal and communication skills, with a service-oriented mindset
Ability to work independently while collaborating effectively with remote teams and leadership
Proficiency in Microsoft Office and general office technology
Familiarity with HR processes such as onboarding/offboarding and timekeeping support
Experience coordinating with facilities, IT, and external vendors
Detail-oriented, proactive, and dependable
Ability to handle confidential information with discretion and professionalism
Comfortable serving as the on-site representative of firm operations and culture
Benefits
Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
10 company holidays + 4 early release days
16 PTO days
Hybrid schedule (3 days/week in office, 2 days/week at home)
401k + firm match based on previous year revenue. In 2024 we matched up to 6%
Discretionary year end bonus
Employee referral bonus ($2000 - $4000)
$55,000 - $70,000 a year
Compensation is commensurate with years of experience
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The Office Manager is responsible for the day-to-day administrative, operational, and facilities management of the Albuquerque office. This role serves as the primary on-site point of contact for staff, attorneys, vendors, and firm leadership, ensuring the office runs efficiently, professionally, and in compliance with firm policies and procedures. The Office Manager partners closely with firm Operations, HR, IT, and Finance to support personnel, onboarding/offboarding, office logistics, and overall workplace experience.
Responsibilities
Oversee daily operations of the Albuquerque office to ensure a professional, organized, and efficient workplace
Serve as the primary point of contact for office-related questions and issues
Maintain shared spaces, conference rooms, and general office organization
Coordinate office supply ordering, inventory management, and vendor relationships
Manage mail, deliveries, scanning, and document handling as needed
Coordinate with building management regarding access, maintenance requests, and facilities issues
Work with approved vendors for office services, repairs, cleaning, and equipment
Ensure compliance with safety procedures and firm workplace standards
Assist with onboarding and offboarding logistics, including workspace setup, equipment coordination, and access requests
Support new hires on their first day to ensure a smooth onboarding experience
Collect firm equipment and access items upon separation of employment
Serve as a liaison between the office and HR/Operations for employee questions or concerns
Assist with timekeeping reminders, PTO questions, and internal policy communications
Coordinate with IT on employee equipment setup, troubleshooting, and replacements
Ensure all technology issues are properly routed through firm IT protocols
Track and asset tag office equipment and assist with inventory during onboarding/offboarding
Support firm leadership with administrative tasks as needed
Maintain accurate office records and documentation
Support firm events, meetings, and office gatherings
Assist with firm-wide initiatives and rollouts as directed by Operations or leadership
Promote a positive, professional office culture and employee experience
Experience
5+ years of experience in an office management, administrative, or operations role (previous experience in a legal/law firm setting is preferred, but not required)
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent interpersonal and communication skills, with a service-oriented mindset
Ability to work independently while collaborating effectively with remote teams and leadership
Proficiency in Microsoft Office and general office technology
Familiarity with HR processes such as onboarding/offboarding and timekeeping support
Experience coordinating with facilities, IT, and external vendors
Detail-oriented, proactive, and dependable
Ability to handle confidential information with discretion and professionalism
Comfortable serving as the on-site representative of firm operations and culture
Benefits
Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
10 company holidays + 4 early release days
16 PTO days
Hybrid schedule (3 days/week in office, 2 days/week at home)
401k + firm match based on previous year revenue. In 2024 we matched up to 6%
Discretionary year end bonus
Employee referral bonus ($2000 - $4000)
$55,000 - $70,000 a year
Compensation is commensurate with years of experience
#J-18808-Ljbffr