Pine Valley Services
Pine Valley is a locally based residential and outpatient behavioral health organization serving the Mauston area. We are seeking a part-time Administrative & HR Coordinator to support our residential care staff and outpatient clinic by helping with hiring coordination, onboarding, training tracking, marketing, social media and general administrative support.
This role is ideal for someone with experience in administrative support, HR assistance, or office coordination who enjoys organization, follow-through, creativity and helping teams run smoothly.
People Operations /Staff Support
Coordinate new employee onboarding, offboarding (paperwork, checklists, timelines)
Maintain personnel files and HR records
Track staff training requirements, licenses, and coordinate annual training
Post job openings and manage applications
Schedule interviews and follow up with candidates
Serve as a first point of contact for routine HR-related questions
Prepare and send internal staff communications and reminders
Support the Residential Director with documentation and follow-through
Marketing & Outreach Support
Assist with basic marketing activities for the outpatient clinic
Schedule social media posts and help update content
Support referral outreach and community engagement efforts
Track inquiries and referral sources
Assist with materials, events, and outreach coordination
Administrative & Office Support
Help keep projects, tasks, and follow-ups organized
Track action items from meetings and assist with follow-through
Maintain organized digital files and shared records
Identify issues or delays and elevate appropriately
Qualifications
2–4 years experience in HR support, people operations, admin coordination, or similar
Experience supporting teams in healthcare, human services, or a regulated environment preferred
Strong organizational skills and attention to detail.
Comfortable communicating with staff at all levels
Able to manage confidential information with discretion
Tech-comfortable (Google Workspace, HR systems, digital records, basic social platforms)
Self-directed, dependable, reliable.
Schedule
20-25 hours per week, No weekends or holidays.
Flexible schedule
Opportunity for growth as responsibilities expand
Compensation review after (6) months based on performance and role scope.
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This role is ideal for someone with experience in administrative support, HR assistance, or office coordination who enjoys organization, follow-through, creativity and helping teams run smoothly.
People Operations /Staff Support
Coordinate new employee onboarding, offboarding (paperwork, checklists, timelines)
Maintain personnel files and HR records
Track staff training requirements, licenses, and coordinate annual training
Post job openings and manage applications
Schedule interviews and follow up with candidates
Serve as a first point of contact for routine HR-related questions
Prepare and send internal staff communications and reminders
Support the Residential Director with documentation and follow-through
Marketing & Outreach Support
Assist with basic marketing activities for the outpatient clinic
Schedule social media posts and help update content
Support referral outreach and community engagement efforts
Track inquiries and referral sources
Assist with materials, events, and outreach coordination
Administrative & Office Support
Help keep projects, tasks, and follow-ups organized
Track action items from meetings and assist with follow-through
Maintain organized digital files and shared records
Identify issues or delays and elevate appropriately
Qualifications
2–4 years experience in HR support, people operations, admin coordination, or similar
Experience supporting teams in healthcare, human services, or a regulated environment preferred
Strong organizational skills and attention to detail.
Comfortable communicating with staff at all levels
Able to manage confidential information with discretion
Tech-comfortable (Google Workspace, HR systems, digital records, basic social platforms)
Self-directed, dependable, reliable.
Schedule
20-25 hours per week, No weekends or holidays.
Flexible schedule
Opportunity for growth as responsibilities expand
Compensation review after (6) months based on performance and role scope.
#J-18808-Ljbffr