State of Ohio
Organization
Agency Contact Name and Information: Personnel Director 567-316-2213 / DRC.TOCIRecruit@drc.ohio.gov
Unposting Date Jan 12, 2026, 11:59:00 PM
Work Location Toledo Correctional Institute 2001 East Central Avenue Toledo 43608
Primary Location United States of America-OHIO-Lucas County-Toledo
Compensation: $26.92
Schedule Full-time
Union: Exempt from Union
Primary Job Skill Administrative Support/Services
Technical Skills: Computer Literacy, Administrative support/services
Professional Skills: Attention to Detail, Organizing and Planning, Time Management, Confidentiality
Agency Overview Who We Are…
Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.
What We Do…
The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.
To learn more about our agency, please visit our website at www.drc.ohio.gov
Are You Ready?
We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!
Job Description This position provides administrative support and performs non-routine, complex administrative tasks assigned by and on behalf of the Warden.
Independently makes decisions and judgments involving non-legal interpretation of policies and procedures and takes appropriate action
Responds to communication from inmate families and general public
Opens inmate correspondence and research and drafts response for Warden signature
Reviews various reports for Warden by checking for completeness and accuracy of information and compliance with procedures including fiscal, EEO, training and inspector monthly reports
Coordinates and notifies staff of inmate transfers in and out of institution and composes and types reports for Warden (e.g., inmate deaths, funeral trips, bedside visits, deportation hearings, transfers and admissions to hospital)
Screens and assists in interviewing applicants for clerical positions
Represents Warden on various institutional committees
Organizes and coordinates department head meetings and meetings and conferences with outside agencies
Communicates policies, procedures, rules and directives to staff and assures that all staff receive and review communications
Gathers facts and information to produce the monthly online Significant Incident Summary report and the Health Care Outcome Monthly Tally report for BIASC
Enter daily confidential incident reports that occur within the institution into database
Performs secretarial and routine tasks for the warden
Maintains warden’s calendar (e.g., schedules meetings, appointments and interviews)
Logs meetings and other events on the warden’s calendar
Takes and transcribes meeting minutes and minutes of other events as directed by the Warden
Screens all incoming telephone calls
Acts as liaison between the Warden, other government agencies, the general public, other institutions and/or the Office of Prisons
Answers and/or refers to appropriate staff sensitive telephone calls regarding inmates or employees
Completes various reports (e.g., Weekly Status Report, monthly Correctional Institution Inspection Committee Report, Quarterly Report)
Coordinates all legal and certified mail for the warden’s office
Coordinates legal representation for the warden for Habeas Corpus Lawsuits
Logs, distributes and/or routes all incoming mail and reports
Directs visitors scheduled to meet with the Executive Staff
Reviews supply inventory and orders for the warden when necessary
Requests new equipment as necessary
Maintains the Warden’s filing system by adding new information and discarding obsolete information
Follows the ODRC record retention schedules and disposes of or transfers records in accordance with this schedule
Performs other duties as assigned
Why Work for the State of Ohio At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.
Qualifications 30 months experience or 30 months training in secretarial/administrative professional field.
-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 months experience in secretarial/administrative professional field.
-Or 12 months experience as Administrative Professional 2,16872.
-Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills:
Administrative Support/Services, Computer Literacy, Attention to Detail, Organizing and Planning, Confidentiality, Time Management
Supplemental Information Application Procedures:
In order to be considered for this position, you must apply online through this posting website. (We no longer accept paper applications.)
When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your online application.
You can check the status of your application by signing into your profile on this website.
We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.
If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
Pre-Employment Drug Testing All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.
Pre-Employment Background Investigation The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:
Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
Individuals who have engaged in sexual abuse in a prison or other confinement facility; had been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.
ADA Statement Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
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Unposting Date Jan 12, 2026, 11:59:00 PM
Work Location Toledo Correctional Institute 2001 East Central Avenue Toledo 43608
Primary Location United States of America-OHIO-Lucas County-Toledo
Compensation: $26.92
Schedule Full-time
Union: Exempt from Union
Primary Job Skill Administrative Support/Services
Technical Skills: Computer Literacy, Administrative support/services
Professional Skills: Attention to Detail, Organizing and Planning, Time Management, Confidentiality
Agency Overview Who We Are…
Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.
What We Do…
The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.
To learn more about our agency, please visit our website at www.drc.ohio.gov
Are You Ready?
We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!
Job Description This position provides administrative support and performs non-routine, complex administrative tasks assigned by and on behalf of the Warden.
Independently makes decisions and judgments involving non-legal interpretation of policies and procedures and takes appropriate action
Responds to communication from inmate families and general public
Opens inmate correspondence and research and drafts response for Warden signature
Reviews various reports for Warden by checking for completeness and accuracy of information and compliance with procedures including fiscal, EEO, training and inspector monthly reports
Coordinates and notifies staff of inmate transfers in and out of institution and composes and types reports for Warden (e.g., inmate deaths, funeral trips, bedside visits, deportation hearings, transfers and admissions to hospital)
Screens and assists in interviewing applicants for clerical positions
Represents Warden on various institutional committees
Organizes and coordinates department head meetings and meetings and conferences with outside agencies
Communicates policies, procedures, rules and directives to staff and assures that all staff receive and review communications
Gathers facts and information to produce the monthly online Significant Incident Summary report and the Health Care Outcome Monthly Tally report for BIASC
Enter daily confidential incident reports that occur within the institution into database
Performs secretarial and routine tasks for the warden
Maintains warden’s calendar (e.g., schedules meetings, appointments and interviews)
Logs meetings and other events on the warden’s calendar
Takes and transcribes meeting minutes and minutes of other events as directed by the Warden
Screens all incoming telephone calls
Acts as liaison between the Warden, other government agencies, the general public, other institutions and/or the Office of Prisons
Answers and/or refers to appropriate staff sensitive telephone calls regarding inmates or employees
Completes various reports (e.g., Weekly Status Report, monthly Correctional Institution Inspection Committee Report, Quarterly Report)
Coordinates all legal and certified mail for the warden’s office
Coordinates legal representation for the warden for Habeas Corpus Lawsuits
Logs, distributes and/or routes all incoming mail and reports
Directs visitors scheduled to meet with the Executive Staff
Reviews supply inventory and orders for the warden when necessary
Requests new equipment as necessary
Maintains the Warden’s filing system by adding new information and discarding obsolete information
Follows the ODRC record retention schedules and disposes of or transfers records in accordance with this schedule
Performs other duties as assigned
Why Work for the State of Ohio At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.
Qualifications 30 months experience or 30 months training in secretarial/administrative professional field.
-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 months experience in secretarial/administrative professional field.
-Or 12 months experience as Administrative Professional 2,16872.
-Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills:
Administrative Support/Services, Computer Literacy, Attention to Detail, Organizing and Planning, Confidentiality, Time Management
Supplemental Information Application Procedures:
In order to be considered for this position, you must apply online through this posting website. (We no longer accept paper applications.)
When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your online application.
You can check the status of your application by signing into your profile on this website.
We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.
If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
Pre-Employment Drug Testing All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.
Pre-Employment Background Investigation The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:
Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
Individuals who have engaged in sexual abuse in a prison or other confinement facility; had been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.
ADA Statement Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
#J-18808-Ljbffr