Sul Ross State University
Instructions to Applicants
How to Apply
Candidates must submit a cover letter addressing the elements outlined in the Duties section, CV, three references, and a separate statement addressing their vision for innovation and partnership in educator preparation. Appointment begins as early Spring 2026.
PLEASE NOTE: All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor’s name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes and curriculum vitae do not take the place of this required information. Job Title:
Dean's Administrative Coordinator Location:
Alpine Department:
College of Education Job No.:
999539 Posting Date:
01/08/2026 Until Filled:
Yes Salary:
$36,568.00 Required: Bachelor’s Degree. Three years of related office management. Preferred: Bachelor’s Degree with at least two years coursework in Business, Accounting, or Public Administration. Four years related office management with part in a university setting. Primary Responsibilities
Summary
The College of Education seeks a highly organized, intellectually curious, and proactive Administrative Assistant to support the Dean in advancing the mission, operations, and effectiveness of the College. The ideal candidate thrives in environments where structures and systems are still developing, demonstrates exceptional problem-solving skills, and is able to anticipate needs before they arise. This role requires strong judgment, adaptability, and the ability to support complex academic, operational, and strategic functions. Professional presence is required during all normal university business hours. Executive & Academic Support
Provide high-level administrative support to the Dean, including scheduling, communications, document preparation, and meeting coordination. Research, draft, and format reports, presentations, and briefing materials. Manage and track action items, deadlines, and follow-ups for the Dean’s office. Operational Systems & Process Development
Help create, refine, and document administrative systems, workflows, and standard operating procedures across the College. Identify gaps or inefficiencies in current processes and propose actionable solutions. Support compliance with university, state, accrediting body, and College-level requirements. Communication & Coordination
Serve as a professional representative of the Dean’s office in interactions with faculty, staff, students, and external stakeholders. Coordinate information flow between departments, offices, and institutional partners. Prepare clear, concise communications and maintain well-organized records. Data & Reporting Support
Assist with gathering, organizing, and analyzing data related to accreditation, accountability, certification, assessment, and College operations. Maintain spreadsheets, dashboards, or other tools that support informed decision-making. Event & Project Management
Support planning and execution of College-wide events, meetings, and initiatives. Help manage multi-step projects, ensuring timelines and deliverables are met. Track project status and lead in communication and communication systems that support efforts related to updates to the Dean and stakeholders. Decision-Making & Problem-Solving
Exercise sound, professional judgment in ambiguous situations. Demonstrate intellectual curiosity by asking thoughtful questions, pursuing clarity, and seeking to understand the College’s systems and priorities. Lead in ensuing follow through on and wrap/completion for tasks connected to the Dean ’s office and/or to other offices as assigned by the Dean. Anticipate challenges and proactively propose solutions. Supervision
Received: Reports to the Dean of the College of Education Working Conditions
Usual: Eight-hour workday, forty hours per week, with some early or late hours depending on workload; and attendance at various university, community, and school activities. Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director. Position is security sensitive. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times. Other Information
An Equal Opportunity/Affirmative Action Employer
It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security & Fire Safety Report: The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/. The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu.
#J-18808-Ljbffr
How to Apply
Candidates must submit a cover letter addressing the elements outlined in the Duties section, CV, three references, and a separate statement addressing their vision for innovation and partnership in educator preparation. Appointment begins as early Spring 2026.
PLEASE NOTE: All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor’s name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes and curriculum vitae do not take the place of this required information. Job Title:
Dean's Administrative Coordinator Location:
Alpine Department:
College of Education Job No.:
999539 Posting Date:
01/08/2026 Until Filled:
Yes Salary:
$36,568.00 Required: Bachelor’s Degree. Three years of related office management. Preferred: Bachelor’s Degree with at least two years coursework in Business, Accounting, or Public Administration. Four years related office management with part in a university setting. Primary Responsibilities
Summary
The College of Education seeks a highly organized, intellectually curious, and proactive Administrative Assistant to support the Dean in advancing the mission, operations, and effectiveness of the College. The ideal candidate thrives in environments where structures and systems are still developing, demonstrates exceptional problem-solving skills, and is able to anticipate needs before they arise. This role requires strong judgment, adaptability, and the ability to support complex academic, operational, and strategic functions. Professional presence is required during all normal university business hours. Executive & Academic Support
Provide high-level administrative support to the Dean, including scheduling, communications, document preparation, and meeting coordination. Research, draft, and format reports, presentations, and briefing materials. Manage and track action items, deadlines, and follow-ups for the Dean’s office. Operational Systems & Process Development
Help create, refine, and document administrative systems, workflows, and standard operating procedures across the College. Identify gaps or inefficiencies in current processes and propose actionable solutions. Support compliance with university, state, accrediting body, and College-level requirements. Communication & Coordination
Serve as a professional representative of the Dean’s office in interactions with faculty, staff, students, and external stakeholders. Coordinate information flow between departments, offices, and institutional partners. Prepare clear, concise communications and maintain well-organized records. Data & Reporting Support
Assist with gathering, organizing, and analyzing data related to accreditation, accountability, certification, assessment, and College operations. Maintain spreadsheets, dashboards, or other tools that support informed decision-making. Event & Project Management
Support planning and execution of College-wide events, meetings, and initiatives. Help manage multi-step projects, ensuring timelines and deliverables are met. Track project status and lead in communication and communication systems that support efforts related to updates to the Dean and stakeholders. Decision-Making & Problem-Solving
Exercise sound, professional judgment in ambiguous situations. Demonstrate intellectual curiosity by asking thoughtful questions, pursuing clarity, and seeking to understand the College’s systems and priorities. Lead in ensuing follow through on and wrap/completion for tasks connected to the Dean ’s office and/or to other offices as assigned by the Dean. Anticipate challenges and proactively propose solutions. Supervision
Received: Reports to the Dean of the College of Education Working Conditions
Usual: Eight-hour workday, forty hours per week, with some early or late hours depending on workload; and attendance at various university, community, and school activities. Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director. Position is security sensitive. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times. Other Information
An Equal Opportunity/Affirmative Action Employer
It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security & Fire Safety Report: The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/. The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu.
#J-18808-Ljbffr