City of Charlotte
Contract Coordinator (Administrative Specialist, JP_200300)
City of Charlotte, Charlotte, North Carolina, United States, 28245
Date Opened: Monday, January 05, 2026 12:00 AM
Close Date: Monday, January 19, 2026 12:00 AM
Department: Housing & Neighborhood Services Department
Salary: $24.00 - $29.81 Commensurate with Experience
Welcome to the City of Charlotte: Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family‑oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.
Guiding Principles
Attracting and retaining a skilled and diverse workforce
Valuing teamwork, openness, accountability, productivity, and employee development
Providing all customers with courteous, responsive, accessible, and seamless quality services
Taking initiative to identify, analyze, and solve problems
Collaborating with stakeholders to make informed decisions
Summary The Contract Coordinator provides high‑level administrative, technical, and operational support to the Neighborhood Stabilization Team within the Housing Services Division. This role functions as a lead administrative and program operations resource for Federally and State‑funded housing programs, supporting contract management, compliance, environmental review, financial tracking, and interdepartmental coordination for the City’s housing rehabilitation and stabilization initiatives.
Major Duties And Responsibilities
Provides advanced administrative and clerical services to the Housing Services Division.
Serves as a subject matter resource for departmental administrative, contracting, and compliance procedures, such as purchasing, procurement and contracting. Must exercise considerable initiative, independent judgment, and discretion in performing office and administrative duties and in keeping abreast of both division departmental policies, procedures, and regulations.
Supports the contracting, reporting and financial processes related to contractors and with City partners.
Complete Basically CDBG Training within 1 year of employment.
Complete Notary course and become certified within 1 year of employment.
Processes Environmental Reviews in compliance with Federal, Local and State regulations.
Coordinates and facilitates meeting with contractors and city partners.
Maintains contract management records, program budgets and compliance documentation.
Manages the setup and close out of Federally funded rehabilitation projects in HUD’s IDIS system.
Knowledge, Skills & Abilities
Advanced proficiency in Microsoft Excel, including formulas, pivot tables, data analysis, and reporting, with strong overall proficiency in Microsoft Office and cloud‑based data and record management systems.
Strong verbal and written communication skills, with the ability to lead meetings and communicate effectively with staff, contractors, nonprofit partners, and the public.
Experience supporting the full contract lifecycle, including contract tracking, amendments, invoicing, and close‑out.
Demonstrated knowledge and experience with Federal and State housing regulations and housing programs, including CDBG and HOME, with responsibility for maintaining program, contract, and compliance files; ensuring accurate data entry; and reviewing partner and applicant documentation for completeness and accuracy.
Strong data management skills, including maintaining complex records, analyzing data, and producing compliance and performance reports.
Ability to draft, update, and implement standard operating procedures (SOPs) and review legal, contractual, and programmatic documents for accuracy and compliance.
Ability to exercise independent judgment, discretion, and initiative, manage confidential information, and work independently on complex assignments in a fast‑paced environment.
Ability to establish and maintain effective working relationships across departments and with external partners.
Complete HUD’s Basically CDBG Training and pass the exam within 1 year of employment.
Complete Notary course and become certified within one year of employment.
Preferred Qualifications
Experience working with housing rehabilitation programs, construction projects, or nonprofit housing providers.
Working knowledge of HUD programs, including CDBG and HOME.
Financial or grant management experience.
Bilingual (Spanish/English) preferred; employees who pass a Spanish fluency test are eligible for an additional 5% incentive.
Minimum Qualifications
High school diploma or equivalent with five (5) years of relevant experience; or
Associate degree with three (3) years of relevant experience; or
Bachelor’s degree with two (2) years of relevant experience.
Valid driver’s license.
Conditions of Employment The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to, reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check. Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). Final candidates must pass a pre‑employment drug‑screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments. The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior. Our culture is to serve the community honorably.
How To Apply Apply online. Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. You are welcome to visit the City of Charlotte Human Resources Department lobby, where self‑service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays. For questions about your application or the hiring process, please email Careers@ci.charlotte.nc.us. The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation & Technology ADA request form or call 704.336.4120.
Benefits The City of Charlotte provides a comprehensive benefits package to eligible employees. Click here to learn more about the City of Charlotte’s benefits. The City of Charlotte is a drug and alcohol‑free workplace.
Seniority level: Mid‑Senior level
Employment type: Contract
Job function: Administrative
Industries: Government Administration
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Close Date: Monday, January 19, 2026 12:00 AM
Department: Housing & Neighborhood Services Department
Salary: $24.00 - $29.81 Commensurate with Experience
Welcome to the City of Charlotte: Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family‑oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.
Guiding Principles
Attracting and retaining a skilled and diverse workforce
Valuing teamwork, openness, accountability, productivity, and employee development
Providing all customers with courteous, responsive, accessible, and seamless quality services
Taking initiative to identify, analyze, and solve problems
Collaborating with stakeholders to make informed decisions
Summary The Contract Coordinator provides high‑level administrative, technical, and operational support to the Neighborhood Stabilization Team within the Housing Services Division. This role functions as a lead administrative and program operations resource for Federally and State‑funded housing programs, supporting contract management, compliance, environmental review, financial tracking, and interdepartmental coordination for the City’s housing rehabilitation and stabilization initiatives.
Major Duties And Responsibilities
Provides advanced administrative and clerical services to the Housing Services Division.
Serves as a subject matter resource for departmental administrative, contracting, and compliance procedures, such as purchasing, procurement and contracting. Must exercise considerable initiative, independent judgment, and discretion in performing office and administrative duties and in keeping abreast of both division departmental policies, procedures, and regulations.
Supports the contracting, reporting and financial processes related to contractors and with City partners.
Complete Basically CDBG Training within 1 year of employment.
Complete Notary course and become certified within 1 year of employment.
Processes Environmental Reviews in compliance with Federal, Local and State regulations.
Coordinates and facilitates meeting with contractors and city partners.
Maintains contract management records, program budgets and compliance documentation.
Manages the setup and close out of Federally funded rehabilitation projects in HUD’s IDIS system.
Knowledge, Skills & Abilities
Advanced proficiency in Microsoft Excel, including formulas, pivot tables, data analysis, and reporting, with strong overall proficiency in Microsoft Office and cloud‑based data and record management systems.
Strong verbal and written communication skills, with the ability to lead meetings and communicate effectively with staff, contractors, nonprofit partners, and the public.
Experience supporting the full contract lifecycle, including contract tracking, amendments, invoicing, and close‑out.
Demonstrated knowledge and experience with Federal and State housing regulations and housing programs, including CDBG and HOME, with responsibility for maintaining program, contract, and compliance files; ensuring accurate data entry; and reviewing partner and applicant documentation for completeness and accuracy.
Strong data management skills, including maintaining complex records, analyzing data, and producing compliance and performance reports.
Ability to draft, update, and implement standard operating procedures (SOPs) and review legal, contractual, and programmatic documents for accuracy and compliance.
Ability to exercise independent judgment, discretion, and initiative, manage confidential information, and work independently on complex assignments in a fast‑paced environment.
Ability to establish and maintain effective working relationships across departments and with external partners.
Complete HUD’s Basically CDBG Training and pass the exam within 1 year of employment.
Complete Notary course and become certified within one year of employment.
Preferred Qualifications
Experience working with housing rehabilitation programs, construction projects, or nonprofit housing providers.
Working knowledge of HUD programs, including CDBG and HOME.
Financial or grant management experience.
Bilingual (Spanish/English) preferred; employees who pass a Spanish fluency test are eligible for an additional 5% incentive.
Minimum Qualifications
High school diploma or equivalent with five (5) years of relevant experience; or
Associate degree with three (3) years of relevant experience; or
Bachelor’s degree with two (2) years of relevant experience.
Valid driver’s license.
Conditions of Employment The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to, reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check. Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). Final candidates must pass a pre‑employment drug‑screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments. The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior. Our culture is to serve the community honorably.
How To Apply Apply online. Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. You are welcome to visit the City of Charlotte Human Resources Department lobby, where self‑service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays. For questions about your application or the hiring process, please email Careers@ci.charlotte.nc.us. The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation & Technology ADA request form or call 704.336.4120.
Benefits The City of Charlotte provides a comprehensive benefits package to eligible employees. Click here to learn more about the City of Charlotte’s benefits. The City of Charlotte is a drug and alcohol‑free workplace.
Seniority level: Mid‑Senior level
Employment type: Contract
Job function: Administrative
Industries: Government Administration
#J-18808-Ljbffr