Vivie
Wellness Coordinator - Part Time - Grand Arbor
Vivie, Alexandria, Minnesota, United States, 56308
Wellness Coordinator - Part Time - Grand Arbor
Join to apply for the
Wellness Coordinator - Part Time - Grand Arbor
role at
Vivie .
Schedule: Part Time – 37 hours/pay period – Monday & Wednesday 8 a.m. to 4:30 p.m. and every other Friday 8 a.m. to 1 p.m.
We value our people and offer a competitive pay range of $16/hr. to $18.50/hr (hourly non-exempt). Our comprehensive benefits include health coverage, wellness programs, and growth opportunities.
Responsibilities
Provide Front Desk Support – Welcome and assist all members, guests, and residents who enter the wellness center. Answer phones, provide tours, and be a trusted resource for information. Create a warm, customer-first environment while managing calendars, printed materials, and department communications.
Coordinate Wellness Center Administration – Manage memberships, process insurance forms, copy cards, track authorizations, and maintain accurate records in scheduling and visit tracking software. Proactively research and support new insurance partnerships and reimbursement options.
Support Rehabilitation Scheduling & Systems – Collaborate with therapists to ensure patient appointments are scheduled efficiently and accurately. Work to minimize inefficiencies, ensure a smooth flow of care, and optimize the rehabilitation experience for both patients and staff.
Own Communications & Documentations – Prepare flyers, class schedules, and monthly reports. Maintain updated digital and physical records for all wellness programs. Ensure that all communications and documents reflect Vivie’s quality, clarity, and commitment to service.
Other Duties as Assigned – The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.
Required Qualifications
High school diploma or equivalent required.
Minimum of one year in wellness or administrative support, preferably in health care.
Strong computer proficiency and ability to manage scheduling and documentation tools.
Ability to pass state mandated background checks.
Physical capability to perform all essential job functions.
Ability to read, write, and speak English to ensure effective communication with team members, residents, and visitors.
Additional Details
Employment Type: Hourly, non-exempt
Department: Wellness
Leadership Received: Wellness Manager
Division: Housing
Travel Requirements: No
This role does not include supervisory responsibilities.
Equal Opportunity Statement At Vivie, we follow all federal, state, and local laws that protect against discrimination. We’re committed to creating and maintaining a workplace where everyone is treated with fairness and respect. Discrimination of any kind — based on race, color, creed, religion, gender, age, marital status, national origin, sexual orientation, public assistance status, veteran status, familial status, disability, or any other protected characteristic — is prohibited.
We are dedicated to providing equal employment opportunities for all team members and applicants. That commitment extends to every part of employment, including recruitment, hiring, promotions, pay, career development, and all other conditions of employment. In addition, Vivie will provide reasonable accommodations to individuals with disabilities, in accordance with state and federal law.
Seniority Level Entry level
Employment Type Part-time
Job Function Health Care Provider
Industries: Hospitals and Health Care
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Wellness Coordinator - Part Time - Grand Arbor
role at
Vivie .
Schedule: Part Time – 37 hours/pay period – Monday & Wednesday 8 a.m. to 4:30 p.m. and every other Friday 8 a.m. to 1 p.m.
We value our people and offer a competitive pay range of $16/hr. to $18.50/hr (hourly non-exempt). Our comprehensive benefits include health coverage, wellness programs, and growth opportunities.
Responsibilities
Provide Front Desk Support – Welcome and assist all members, guests, and residents who enter the wellness center. Answer phones, provide tours, and be a trusted resource for information. Create a warm, customer-first environment while managing calendars, printed materials, and department communications.
Coordinate Wellness Center Administration – Manage memberships, process insurance forms, copy cards, track authorizations, and maintain accurate records in scheduling and visit tracking software. Proactively research and support new insurance partnerships and reimbursement options.
Support Rehabilitation Scheduling & Systems – Collaborate with therapists to ensure patient appointments are scheduled efficiently and accurately. Work to minimize inefficiencies, ensure a smooth flow of care, and optimize the rehabilitation experience for both patients and staff.
Own Communications & Documentations – Prepare flyers, class schedules, and monthly reports. Maintain updated digital and physical records for all wellness programs. Ensure that all communications and documents reflect Vivie’s quality, clarity, and commitment to service.
Other Duties as Assigned – The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.
Required Qualifications
High school diploma or equivalent required.
Minimum of one year in wellness or administrative support, preferably in health care.
Strong computer proficiency and ability to manage scheduling and documentation tools.
Ability to pass state mandated background checks.
Physical capability to perform all essential job functions.
Ability to read, write, and speak English to ensure effective communication with team members, residents, and visitors.
Additional Details
Employment Type: Hourly, non-exempt
Department: Wellness
Leadership Received: Wellness Manager
Division: Housing
Travel Requirements: No
This role does not include supervisory responsibilities.
Equal Opportunity Statement At Vivie, we follow all federal, state, and local laws that protect against discrimination. We’re committed to creating and maintaining a workplace where everyone is treated with fairness and respect. Discrimination of any kind — based on race, color, creed, religion, gender, age, marital status, national origin, sexual orientation, public assistance status, veteran status, familial status, disability, or any other protected characteristic — is prohibited.
We are dedicated to providing equal employment opportunities for all team members and applicants. That commitment extends to every part of employment, including recruitment, hiring, promotions, pay, career development, and all other conditions of employment. In addition, Vivie will provide reasonable accommodations to individuals with disabilities, in accordance with state and federal law.
Seniority Level Entry level
Employment Type Part-time
Job Function Health Care Provider
Industries: Hospitals and Health Care
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