Community Forklift LLC
Finance and Administration Manager
Community Forklift LLC, Hyattsville, Maryland, United States, 20780
Community Forklift is a nonprofit that diverts construction materials, appliances, fixtures, tools, and furniture from local landfills and makes these items available for sale at below market prices - conserving resources, creating jobs, making home repairs affordable, and supporting underserved communities in the process. We serve over 70,000 customers each year, including do‑it‑yourselfers, contractors, repair people, and artists. Community Forklift also conducts workshops and trainings, holds community events, and has a growing volunteer program.
The Finance and Administration Manager (FAM) is responsible for managing Community Forklift financial data accurately and according to standard professional practice, in accordance with GAAP, the financial procedures and policy of the organization and federal, state, and county laws. The FAM manages and assists in the administrative tasks and processes across departments, specifically insurance maintenance, IT systems, facilities and other organizational controls.
The FAM will also provide support to the Executive Director and Board of Directors and play a central role in budgeting, data analysis and long‑term planning. The FAM will uphold the ethos of Community Forklift as well as maintain the highest standards of integrity, ethics, and accountability.
Essential Functions Financial functions
Knowledge of QuickBooks Online and other financial applications required to oversee bookkeeping records and manage digital and paper document retention completed by staff in finance department
Maintain a series of financial controls for cash handling in a retail environment, reconciling of petty cash and asset accounts, and ensuring the safe handling of all Community Forklift cash assets
Accurately record income from a variety of sources (grants, donations, online sales, and the store), and provide oversight for the sales team, ensuring refunds, voids, and other unusual transactions are in accordance with Community Forklift policies
Accurately classify all transactions to reflect specialized grants and program activity
Supervise accounts payable, accounts receivable, credit card and petty cash receipts transactions, including timely payment of bills and maintaining positive relations with account representatives
Manage cash flow through seasonal fluctuations
File monthly sales tax and other business tax filings as required
Ensure monthly and quarterly reconciliations of bank accounts, cash accounts, credit card accounts, and any other financial accounts are completed in timely manner
Prepare monthly and quarterly financial statements and reports for the Board Treasurer, Executive Director and other staff
Manage process for annual insurance audits for Liability and Worker’s Compensation
Manage year‑end close and preparation for the annual IRS filing of the 990 and audits with accountant consultants
Maintain insurance renewals, COIs, and policy maintenance as needed by the organization
Lead the organizational budget process with Executive Director and Board of Directors with input from staff members
Partner with Human Resources department on benefits cost analysis and annual compensation review
Process Payroll
Other financial duties as assigned
Leadership
Develop and implement organization’s financial strategy with the Executive Director and Board, ensuring alignment with goals, growth plans and risk tolerance
Respect and safeguard private information about staff and organizational financial information
Ensure a problem solving approach to challenges and difficult situations
Identify financial trends and opportunities and proactively recommend actions to Executive Director and Senior Leadership team
Support planning for major capital investments and future financial considerations
Develop and maintain short and long‑term financial projections, including cash flow forecasting and reserve planning
Minimum Requirements
Excellent finance and administration skills
Knowledge of Microsoft office and Google application with advanced Excel skills a plus
Experience using an HRIS; BambooHR preferred
Quickbooks Online and related tools
2 years payroll experience preferred
Ability to write professional business correspondence and create presentations
Attention to detail and organizational skills
Ability to communicate clear project status updates in a timely manner
Ability to manage multiple responsibilities and maintain focus in a constantly changing environment
Self‑starting, entrepreneurial and creative in developing ideas and opportunities
Positive attitude and team‑oriented focus to promote a healthy and vibrant work environment
Enthusiasm for recycling, reuse, sustainability, environmental advocacy and green business
Expressed commitment to the Community Forklift mission
Education and Experience/Qualifications
Associate Degree required
5 years prior experience in nonprofit accounting, finance, or financial management; experience in organizations with retail or earned‑revenue components a plus
1-2 years experience managing staff
7 years work experience in finance role can be substituted in lieu of education
Benefits
Retirement Plan : 401K
Generous Leave Plan
Medical benefits: Health insurance
Vision Coverage (paid in full by CF for eligible employees)
Dental (50% of individual plan paid by CF for eligible employees)
Short Term Disability (paid in full by CF for eligible employees)
Other benefits: Store discount (50% discount for all regular employees)
Work shoe allowance (up to $150 annually for eligible employees)
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The Finance and Administration Manager (FAM) is responsible for managing Community Forklift financial data accurately and according to standard professional practice, in accordance with GAAP, the financial procedures and policy of the organization and federal, state, and county laws. The FAM manages and assists in the administrative tasks and processes across departments, specifically insurance maintenance, IT systems, facilities and other organizational controls.
The FAM will also provide support to the Executive Director and Board of Directors and play a central role in budgeting, data analysis and long‑term planning. The FAM will uphold the ethos of Community Forklift as well as maintain the highest standards of integrity, ethics, and accountability.
Essential Functions Financial functions
Knowledge of QuickBooks Online and other financial applications required to oversee bookkeeping records and manage digital and paper document retention completed by staff in finance department
Maintain a series of financial controls for cash handling in a retail environment, reconciling of petty cash and asset accounts, and ensuring the safe handling of all Community Forklift cash assets
Accurately record income from a variety of sources (grants, donations, online sales, and the store), and provide oversight for the sales team, ensuring refunds, voids, and other unusual transactions are in accordance with Community Forklift policies
Accurately classify all transactions to reflect specialized grants and program activity
Supervise accounts payable, accounts receivable, credit card and petty cash receipts transactions, including timely payment of bills and maintaining positive relations with account representatives
Manage cash flow through seasonal fluctuations
File monthly sales tax and other business tax filings as required
Ensure monthly and quarterly reconciliations of bank accounts, cash accounts, credit card accounts, and any other financial accounts are completed in timely manner
Prepare monthly and quarterly financial statements and reports for the Board Treasurer, Executive Director and other staff
Manage process for annual insurance audits for Liability and Worker’s Compensation
Manage year‑end close and preparation for the annual IRS filing of the 990 and audits with accountant consultants
Maintain insurance renewals, COIs, and policy maintenance as needed by the organization
Lead the organizational budget process with Executive Director and Board of Directors with input from staff members
Partner with Human Resources department on benefits cost analysis and annual compensation review
Process Payroll
Other financial duties as assigned
Leadership
Develop and implement organization’s financial strategy with the Executive Director and Board, ensuring alignment with goals, growth plans and risk tolerance
Respect and safeguard private information about staff and organizational financial information
Ensure a problem solving approach to challenges and difficult situations
Identify financial trends and opportunities and proactively recommend actions to Executive Director and Senior Leadership team
Support planning for major capital investments and future financial considerations
Develop and maintain short and long‑term financial projections, including cash flow forecasting and reserve planning
Minimum Requirements
Excellent finance and administration skills
Knowledge of Microsoft office and Google application with advanced Excel skills a plus
Experience using an HRIS; BambooHR preferred
Quickbooks Online and related tools
2 years payroll experience preferred
Ability to write professional business correspondence and create presentations
Attention to detail and organizational skills
Ability to communicate clear project status updates in a timely manner
Ability to manage multiple responsibilities and maintain focus in a constantly changing environment
Self‑starting, entrepreneurial and creative in developing ideas and opportunities
Positive attitude and team‑oriented focus to promote a healthy and vibrant work environment
Enthusiasm for recycling, reuse, sustainability, environmental advocacy and green business
Expressed commitment to the Community Forklift mission
Education and Experience/Qualifications
Associate Degree required
5 years prior experience in nonprofit accounting, finance, or financial management; experience in organizations with retail or earned‑revenue components a plus
1-2 years experience managing staff
7 years work experience in finance role can be substituted in lieu of education
Benefits
Retirement Plan : 401K
Generous Leave Plan
Medical benefits: Health insurance
Vision Coverage (paid in full by CF for eligible employees)
Dental (50% of individual plan paid by CF for eligible employees)
Short Term Disability (paid in full by CF for eligible employees)
Other benefits: Store discount (50% discount for all regular employees)
Work shoe allowance (up to $150 annually for eligible employees)
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