NCSSS LLC
Assistant Director for Residence Life Assignments & Billing
NCSSS LLC, Northfield, Minnesota, United States, 55057
Position Details
Position Title:
Assistant Director for Residence Life Assignments & Billing.
Department:
Residence Life.
Classification:
Exempt.
FTE:
1.0.
Work Schedule:
Monday-Friday, 8:00 a.m. – 5:00 p.m.; some evening and weekend hours required for special events; travel up to 5% of work schedule, which includes local (Twin Cities metro area) and regional travel.
Salary Range:
$50,000 – $60,000.
Essential Job Duties
Assignments
Implement a housing assignment policy that aligns with the College.
Audit the housing operations system.
Coordinate housing assignment process, room changes, consolidations and special groups.
Assists with preparation and review of college room rates and related charges.
Maintains accurate records of the housing occupancy reports.
Coordinate all check-in check-out procedures such as Late Stays, Early Arrival, Break Housing and Study Abroad.
Coordinate Summer Housing Operations to include Guest Stays, Groups Stays, Internship Host Program and Summer Residents.
Billing
Ensure proper billing including but not limited to room, board and damage charges.
Processes student payment transmittals in a timely manner.
Ensure all charges have been approved for damages charges and fees.
Information Technology
Must be able to use one or more of the following operating systems: MicroSoft Office, Peoplesoft, StarRez or other reporting applications to manage a residential program.
Responsible for providing all Applications & Assignments Information and correspondence for the Housing webpage.
Serve as the lead with the housing operation system currently in place.
Serves as a liaison and support for the following systems: card access, facilities work order, key management, community standards, and university operations.
Supervision
Hire, train, and supervise student staff.
Serves as a point of contact for students, providing guidance and directing them to appropriate resources.
Supervises main office student staff, monitors office procedures and practices, and coordinates workflow and work assignments.
Conduct performance evaluations.
Operations and Crisis Management
Assists in planning and executing program-related events such as workshops, training sessions, orientation sessions, and resource fairs.
Support building facility and custodial issues and building walk-throughs.
Coordinate hall mid-year and end-of-the-year residence hall closing.
Coordinate key management.
Support and enforce college campus policies.
Support the student conduct process.
Reports & Assessments
Prepares and distributes analytical and /or statistical reports, letters and memoranda that pertain to Housing issues/concerns.
Responsible for conducting Housing related studies and reviews.
Aids In the development of the Department's Annual Budget, Annual Report.
Perform other duties as assigned
Support, respect and commit to embracing diverse backgrounds, values and points of view.
Complete and meet deadlines for required training and performance management cycle.
During peak periods or special programming hours of work may vary in regards to day of week or time period.
Optional
*Resident/Building Oversight (only if seeking on-campus housing and a space is available).
Oversee the day-to-day functions of a collective body of students within their residential experience.
Serve in the campus on-call emergency rotation.
Supervision Received and Exercised
Reports to the Associate Dean of Students for Residence Life & Student Conduct.
This position supervises student staff.
Required Qualifications
Education:
Bachelor’s Degree; maintain a valid driver’s license and meet St. Olaf College driver authorization with a satisfactory driving record.
Experience:
3+ years of relevant experience; 1+ year operations, logistics, programming and/or event planning experience.
Preferred Qualifications
Education:
Master’s degree in student personnel or related field.
Experience:
2+ years of residential live-in experience; 3+ years of operations, logistics, programming and/or event planning experience.
Prerequisites
Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
Disclaimer
This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
Review of applications begins immediately and continues until the hire is complete. We accept only online applications.
#J-18808-Ljbffr
Assistant Director for Residence Life Assignments & Billing.
Department:
Residence Life.
Classification:
Exempt.
FTE:
1.0.
Work Schedule:
Monday-Friday, 8:00 a.m. – 5:00 p.m.; some evening and weekend hours required for special events; travel up to 5% of work schedule, which includes local (Twin Cities metro area) and regional travel.
Salary Range:
$50,000 – $60,000.
Essential Job Duties
Assignments
Implement a housing assignment policy that aligns with the College.
Audit the housing operations system.
Coordinate housing assignment process, room changes, consolidations and special groups.
Assists with preparation and review of college room rates and related charges.
Maintains accurate records of the housing occupancy reports.
Coordinate all check-in check-out procedures such as Late Stays, Early Arrival, Break Housing and Study Abroad.
Coordinate Summer Housing Operations to include Guest Stays, Groups Stays, Internship Host Program and Summer Residents.
Billing
Ensure proper billing including but not limited to room, board and damage charges.
Processes student payment transmittals in a timely manner.
Ensure all charges have been approved for damages charges and fees.
Information Technology
Must be able to use one or more of the following operating systems: MicroSoft Office, Peoplesoft, StarRez or other reporting applications to manage a residential program.
Responsible for providing all Applications & Assignments Information and correspondence for the Housing webpage.
Serve as the lead with the housing operation system currently in place.
Serves as a liaison and support for the following systems: card access, facilities work order, key management, community standards, and university operations.
Supervision
Hire, train, and supervise student staff.
Serves as a point of contact for students, providing guidance and directing them to appropriate resources.
Supervises main office student staff, monitors office procedures and practices, and coordinates workflow and work assignments.
Conduct performance evaluations.
Operations and Crisis Management
Assists in planning and executing program-related events such as workshops, training sessions, orientation sessions, and resource fairs.
Support building facility and custodial issues and building walk-throughs.
Coordinate hall mid-year and end-of-the-year residence hall closing.
Coordinate key management.
Support and enforce college campus policies.
Support the student conduct process.
Reports & Assessments
Prepares and distributes analytical and /or statistical reports, letters and memoranda that pertain to Housing issues/concerns.
Responsible for conducting Housing related studies and reviews.
Aids In the development of the Department's Annual Budget, Annual Report.
Perform other duties as assigned
Support, respect and commit to embracing diverse backgrounds, values and points of view.
Complete and meet deadlines for required training and performance management cycle.
During peak periods or special programming hours of work may vary in regards to day of week or time period.
Optional
*Resident/Building Oversight (only if seeking on-campus housing and a space is available).
Oversee the day-to-day functions of a collective body of students within their residential experience.
Serve in the campus on-call emergency rotation.
Supervision Received and Exercised
Reports to the Associate Dean of Students for Residence Life & Student Conduct.
This position supervises student staff.
Required Qualifications
Education:
Bachelor’s Degree; maintain a valid driver’s license and meet St. Olaf College driver authorization with a satisfactory driving record.
Experience:
3+ years of relevant experience; 1+ year operations, logistics, programming and/or event planning experience.
Preferred Qualifications
Education:
Master’s degree in student personnel or related field.
Experience:
2+ years of residential live-in experience; 3+ years of operations, logistics, programming and/or event planning experience.
Prerequisites
Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.
Disclaimer
This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
Review of applications begins immediately and continues until the hire is complete. We accept only online applications.
#J-18808-Ljbffr