Executive Administrative Assistant I - County Attorney

# **Job Description Summary**Department - County Attorney# **Job Description**# **OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY****Job Type: Classified****Job Classification: 5412 - Executive Administrative Assistant I****Salary Grade: 13****Pay Range****Hiring Range: $60,507 - $72,612 Annually****Pay Range: $60,507 - $84,718 Annually****Range Explanation:*** Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.* Pay Range is the entire compensation range for the position.The Pima County Attorney's Office (PCAO) is seeking an Executive Administrative Assistant I to be a member of our Civil Division. The Executive Administrative Assistant I manages, plans, and coordinates the administrative or support operations or services of a department or specific operating unit. Areas of assignment may include, but are not limited to, budget, finance, purchasing and warehouse management, personnel, and training and safety or other administrative or support functions. This classification is distinguished from the Executive Administrative Assistant II, which involves a greater managerial breadth, and additionally is responsible for multi-functional work unit(s).**Essential Functions:**As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.* Manages, administers, and plans administrative and support services, including fiscal and general operations for assigned areas;* Coordinates internal services or support functions within the department or functional unit;* Oversees the acquisition, storage, and distribution of supplies and equipment for unit or department activities;* Develops and implements departmental policies and procedures for assigned areas;* Interprets and reviews unit or department policies and procedures, recommending changes based on impact assessments;* Develops and implements short- and long-term plans to improve efficiency, productivity, and operating costs;* Provides input on the design and implementation of automated information systems for the department;* Coordinates data collection, reporting, and documentation for assigned activities and prepares related reports;* Oversees the development, submission, and archiving of mandated County/state/federal reports, forms, and records;* Directs training and development programs for staff, County employees, and community/public groups;* Reviews staff work for accuracy, policy adherence, and compliance with procedures;* Represents the department in interactions with County, federal, state agencies, contractors, and public committees;* Coordinates internal personnel activities in collaboration with the centralized Human Resources Department;* Manages financial matters such as funding sources, contracts, payroll, purchases, petty cash, and department budgets.**Minimum Qualifications:****Bachelor’s degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupational training, engineering or a related field **AND** two years of administrative experience in public or business administration or in one of the identified fields as determined by the department head at the time of recruitment.****(Relevant experience and/or education from an accredited college or university may be substituted.)****OR:****Four years of professional-level experience with Pima County in any of the identified fields as determined by the department head at the time of recruitment.****Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.****Selection Procedure:**

**Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.**Licenses and Certificates:**Valid driver license is required at time of application.**Valid**AZ**driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.Working Conditions: Working conditions will be determined by the position.EEO Information:**Pima County Government is an Equal Employment Opportunity employer.**We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.* One of the key advantages of working for Pima County is its comprehensive benefits package. Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security. Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.* Furthermore, Pima County takes pride in fostering a culture of continuous learning and development. Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs. In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service.* By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future. Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success. #J-18808-Ljbffr