Hirewell
Administrative Operations Specialist
Hirewell, Saint Clair Shores, Michigan, United States, 48080
Base pay range
$17.00/hr - $20.00/hr
*This is a contract role*
Overview We are seeking a detail-oriented, service-driven Administrative Operations Specialist to support daily office operations and create a welcoming, professional environment for employees, clients, and visitors. This role is ideal for someone who enjoys being the go-to person in the office, anticipates needs, and takes pride in delivering a high level of service.
Key Responsibilities
Greet and welcome visitors and employees in a warm, professional, and engaging manner
Anticipate visitor and employee needs and deliver a consistently high-quality experience
Serve as a point of contact for questions, requests, and general office support
Manage conference rooms, including scheduling, setup, breakdown, and resolving availability conflicts
Coordinate food and beverage ordering for in-office meetings and events, including setup and teardown
Provide support for internal meetings, firm events, and in-office gatherings
Submit and follow up on facility maintenance and service requests
Monitor and respond to shared email inboxes as needed
Provide concierge-style support such as office directions, parking information, and local recommendations
Assist with onboarding logistics for new hires
Collate and organize tax returns and other documents as required
Sort, distribute, and process incoming and outgoing mail
Order, stock, and maintain office supplies
Support a variety of recurring and ad hoc administrative requests to ensure smooth office operations
Qualifications
Prior experience in an administrative, office services, front desk, or hospitality-focused role preferred
Strong customer service mindset with a professional and friendly demeanor
Excellent organizational skills and attention to detail
Ability to manage multiple tasks and prioritize in a fast-paced environment
Strong verbal and written communication skills
Proficiency with basic office technology (email, calendars, conference room tools, office equipment)
Reliable, proactive, and adaptable with a team-oriented approach
Seniority level
Entry level
Employment type
Contract
Job function
Administrative
Industries
Accounting
Benefits
Medical insurance
Vision insurance
#J-18808-Ljbffr
*This is a contract role*
Overview We are seeking a detail-oriented, service-driven Administrative Operations Specialist to support daily office operations and create a welcoming, professional environment for employees, clients, and visitors. This role is ideal for someone who enjoys being the go-to person in the office, anticipates needs, and takes pride in delivering a high level of service.
Key Responsibilities
Greet and welcome visitors and employees in a warm, professional, and engaging manner
Anticipate visitor and employee needs and deliver a consistently high-quality experience
Serve as a point of contact for questions, requests, and general office support
Manage conference rooms, including scheduling, setup, breakdown, and resolving availability conflicts
Coordinate food and beverage ordering for in-office meetings and events, including setup and teardown
Provide support for internal meetings, firm events, and in-office gatherings
Submit and follow up on facility maintenance and service requests
Monitor and respond to shared email inboxes as needed
Provide concierge-style support such as office directions, parking information, and local recommendations
Assist with onboarding logistics for new hires
Collate and organize tax returns and other documents as required
Sort, distribute, and process incoming and outgoing mail
Order, stock, and maintain office supplies
Support a variety of recurring and ad hoc administrative requests to ensure smooth office operations
Qualifications
Prior experience in an administrative, office services, front desk, or hospitality-focused role preferred
Strong customer service mindset with a professional and friendly demeanor
Excellent organizational skills and attention to detail
Ability to manage multiple tasks and prioritize in a fast-paced environment
Strong verbal and written communication skills
Proficiency with basic office technology (email, calendars, conference room tools, office equipment)
Reliable, proactive, and adaptable with a team-oriented approach
Seniority level
Entry level
Employment type
Contract
Job function
Administrative
Industries
Accounting
Benefits
Medical insurance
Vision insurance
#J-18808-Ljbffr