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Job no:
538333 Work type:
Staff Full-Time Location:
Main Campus (Gainesville, FL) Categories:
Office/Administrative/Fiscal Support Department:
60150000 - AG-FOOD SCIENCE - HUMAN NUTR
Classification Title Accounting Specialist
A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Job Description
Approve Expenses, Oversee maintenance of Fiscal Spreadsheets, and Reconciliations
Will serve as a Level 2 Approver for invoice & p-card payments, requisitions to purchase travel expenditures.
Undertake the monthly reconciliation of sponsored projects in line with university‑recommended fiscal responsibility practices to research and resolve finance and accounting‑related issues.
Manage spreadsheet of accounts, evaluate financial data, and provide reports to faculty.
Inform faculty of potential issues, action taken or recommend action.
Ensures compliance with federal, state, university, and sponsoring agency regulations, policies, and procedures.
Reconciles all invoice and card transactions, ensuring charges appropriately charged to correct funding source.
Oversees verification and imaging process for all purchasing card transactions. Troubleshoot funding and documentation complications.
Review back‑up documentation to ensure it meets Sponsor, UF, and Department requirements. Ensure expenses meet the Uniform Guidance (2CFR 200) and costs are reasonable and allocable.
Coaches others in identifying and correcting errors and omissions.
Tracks cost and impact of errors; performs random internal audits.
Coordinates with faculty on new awards, budget changes, and key deadlines.
Analyzes and confirms award setups; works with internal teams to correct errors.
Provides financial details to PIs and research staff to support project planning.
Collaborates with sponsors and UF staff to resolve financial issues.
Prepares and submits invoices to ensure timely revenue collection.
Processes budget transfers, pre‑award spending requests, and funding adjustments.
Sets up and manages subprojects and subcontracts; completes necessary exemptions.
Works with HR and accounting staff to ensure accurate payroll and effort reporting.
Supports travel compliance and responds to documentation requests.Oversees final reporting, billing, and project closeout activities.
Additional Duties Other duties as assigned by Department Leaders.
$54,000 - $60,000 commensurate with education and experience.
Required Qualifications A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Preferred Qualifications Experience working in a fiscal capacity.
Special Instructions to Applicants Upload cover letter, resume and three references.
Application Information Application must be submitted by 11:55 p.m. (ET) on the posting end date.
Health Assessment Required No.
Posting Dates Advertised:
08 Jan 2026 Eastern Standard Time Applications close:
15 Jan 2026 Eastern Standard Time
The University of Florida is an Equal Employment Opportunity Employer.
#J-18808-Ljbffr
Job no:
538333 Work type:
Staff Full-Time Location:
Main Campus (Gainesville, FL) Categories:
Office/Administrative/Fiscal Support Department:
60150000 - AG-FOOD SCIENCE - HUMAN NUTR
Classification Title Accounting Specialist
A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Job Description
Approve Expenses, Oversee maintenance of Fiscal Spreadsheets, and Reconciliations
Will serve as a Level 2 Approver for invoice & p-card payments, requisitions to purchase travel expenditures.
Undertake the monthly reconciliation of sponsored projects in line with university‑recommended fiscal responsibility practices to research and resolve finance and accounting‑related issues.
Manage spreadsheet of accounts, evaluate financial data, and provide reports to faculty.
Inform faculty of potential issues, action taken or recommend action.
Ensures compliance with federal, state, university, and sponsoring agency regulations, policies, and procedures.
Reconciles all invoice and card transactions, ensuring charges appropriately charged to correct funding source.
Oversees verification and imaging process for all purchasing card transactions. Troubleshoot funding and documentation complications.
Review back‑up documentation to ensure it meets Sponsor, UF, and Department requirements. Ensure expenses meet the Uniform Guidance (2CFR 200) and costs are reasonable and allocable.
Coaches others in identifying and correcting errors and omissions.
Tracks cost and impact of errors; performs random internal audits.
Coordinates with faculty on new awards, budget changes, and key deadlines.
Analyzes and confirms award setups; works with internal teams to correct errors.
Provides financial details to PIs and research staff to support project planning.
Collaborates with sponsors and UF staff to resolve financial issues.
Prepares and submits invoices to ensure timely revenue collection.
Processes budget transfers, pre‑award spending requests, and funding adjustments.
Sets up and manages subprojects and subcontracts; completes necessary exemptions.
Works with HR and accounting staff to ensure accurate payroll and effort reporting.
Supports travel compliance and responds to documentation requests.Oversees final reporting, billing, and project closeout activities.
Additional Duties Other duties as assigned by Department Leaders.
$54,000 - $60,000 commensurate with education and experience.
Required Qualifications A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Preferred Qualifications Experience working in a fiscal capacity.
Special Instructions to Applicants Upload cover letter, resume and three references.
Application Information Application must be submitted by 11:55 p.m. (ET) on the posting end date.
Health Assessment Required No.
Posting Dates Advertised:
08 Jan 2026 Eastern Standard Time Applications close:
15 Jan 2026 Eastern Standard Time
The University of Florida is an Equal Employment Opportunity Employer.
#J-18808-Ljbffr