Apopka Planning Commission
GENERAL DESCRIPTION
The purpose of this position is to perform advanced professional and administrative work as a fiscal and management consultant to departments for budget purposes. Assist with preparing, analyzing, and monitoring Operating and CIP budgets throughout the year. The work performed also includes budget monitoring, forecasting, and operational analysis. Work requires close attention to detail and a high level of analytical ability in order to provide input in the formulation of the City's budget. This position will be reporting to the Budget & Financial Manager.
ESSENTIAL JOB FUNCTIONS The following essential functions represent the primary duties of this position but should not be considered an all-inclusive list of responsibilities. Other duties may be required and assigned.
Conducts in-depth administrative and operational studies; develop and perform statistical and research studies.
Advises departments regarding budget issues, draft policies and procedures.
Assists in the maintenance of proper budgetary controls; prepare special financial and budget reports; and participate in a wide variety of related complex special assignments and projects.
Participates in the evaluation of work measurement/productivity studies, management control, plans of service, fiscal accountability, methods analysis, and other elements of management and administration.
Assists in compiling statistical and financial data to examine budgets, and to justify funds requested.
Conducts complex revenue and expenditure forecasts; coordinates and conducts sensitive and complex budgetary policy, financial, statistical, and programmatic research; analyzes spreadsheets and financial data for the purpose of making a financial recommendation leading to the efficient use of funds and to facilitate short- and long-range planning.
Performs financial and operational analysis of a department's organizational structure, management systems, and manpower staffing needs to assist in the development of departmental-wide strategies and plans in support of the City's strategic objectives.
Examines all budget estimates for completeness and conformance with procedures, regulations and prevailing policies, quality control, impact on and/or duplication with other departments, and inclusion of City Council priorities; analyzes the need for budget amendments and carry forward requests and prepares the appropriate City Council agenda items.
Provide the monthly budget-to-actuals projection report.
Performs related duties as required.
KNOWLEDGE, SKILLS & ABILITIES
Knowledge of the principles and practices of municipal and business administration.
Knowledge of research methods and techniques.
Knowledge of principles and practices of budget preparation and administration, and personnel administration.
Knowledge of City and other governmental financial reporting and accounting procedures, or the ability to acquire such knowledge during a reasonable period of training.
Knowledge of and skilled in Microsoft Office software to include Excel, Word, PowerPoint, and Outlook.
Ability to apply administrative and support services to the effective development, management, and evaluation of department programs.
Ability to analyze management and financial reports; discern trends and apply analytical techniques.
Ability to analyze administrative problems, to make sound recommendations as to their solutions and to prepare working procedures and reports.
Ability to establish and maintain effective and amiable relationships with leadership, supervisors, residents, customers, employees, other departments, and agencies.
Ability to communicate effectively both orally and in writing.
MINIMUM QUALIFICATIONS
Bachelor's Degree in accounting, finance, statistics, economics, business or public administration, or related field.
Three (3) years of responsible professional experience in budgeting, accounting, auditing, or in performing related fiscal or management analysis work.
Expert level proficiency in Microsoft Excel and Office Suite.
Valid Florida Driver's license. A valid out of state License is acceptable, but selected candidates must obtain and provide a valid Florida driver's license within thirty (30) days of start date.
An equivalent combination of education and experience may be considered, provided that the education and experience are in a relevant and related field.
PREFERRED QUALIFICATION
Master's degree with major course work in accounting, public or business administration, or a field related to department's operation.
Three (3) years of experience in financial management plus considerable experience in management and administration involving staff and support service functions.
Governmental experience in the above-noted areas.
JOB LOCATION City Hall Annex. Occasional travel to other City locations and other municipalities may be required.
ADDITIONAL JOB INFORMATION
Physical Requirements: Prolonged periods of sitting at a desk and working on a computer, occasional standing, walking, bending/twisting, pushing/pulling up to 10 lbs., lifting up to 10 lbs.
Environmental Conditions: Exposure to dim or bright lights.
Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally.
ADA Statement The City of Apopka is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The City seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed. Americans with Disabilities Act (ADA) compliance requires the City to provide reasonable accommodations for qualified individuals with disabilities.
DISCLAIMER The City of Apopka reserves the right to fill positions prior to the closing date and also reserves the right to close the posting prior to the date indicated. Positions will be filled by competitive selection from among categories of qualified and available candidates. It is the policy of the City of Apopka to give first consideration to all employees and other internal applicants prior to considering external (outside) applicants. Applicants should expect a starting salary at the minimum of the pay grade range; applicants with exceptional qualifications and/or experience may be eligible for a rate of pay which is higher than the range minimum upon approval by Administration.
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ESSENTIAL JOB FUNCTIONS The following essential functions represent the primary duties of this position but should not be considered an all-inclusive list of responsibilities. Other duties may be required and assigned.
Conducts in-depth administrative and operational studies; develop and perform statistical and research studies.
Advises departments regarding budget issues, draft policies and procedures.
Assists in the maintenance of proper budgetary controls; prepare special financial and budget reports; and participate in a wide variety of related complex special assignments and projects.
Participates in the evaluation of work measurement/productivity studies, management control, plans of service, fiscal accountability, methods analysis, and other elements of management and administration.
Assists in compiling statistical and financial data to examine budgets, and to justify funds requested.
Conducts complex revenue and expenditure forecasts; coordinates and conducts sensitive and complex budgetary policy, financial, statistical, and programmatic research; analyzes spreadsheets and financial data for the purpose of making a financial recommendation leading to the efficient use of funds and to facilitate short- and long-range planning.
Performs financial and operational analysis of a department's organizational structure, management systems, and manpower staffing needs to assist in the development of departmental-wide strategies and plans in support of the City's strategic objectives.
Examines all budget estimates for completeness and conformance with procedures, regulations and prevailing policies, quality control, impact on and/or duplication with other departments, and inclusion of City Council priorities; analyzes the need for budget amendments and carry forward requests and prepares the appropriate City Council agenda items.
Provide the monthly budget-to-actuals projection report.
Performs related duties as required.
KNOWLEDGE, SKILLS & ABILITIES
Knowledge of the principles and practices of municipal and business administration.
Knowledge of research methods and techniques.
Knowledge of principles and practices of budget preparation and administration, and personnel administration.
Knowledge of City and other governmental financial reporting and accounting procedures, or the ability to acquire such knowledge during a reasonable period of training.
Knowledge of and skilled in Microsoft Office software to include Excel, Word, PowerPoint, and Outlook.
Ability to apply administrative and support services to the effective development, management, and evaluation of department programs.
Ability to analyze management and financial reports; discern trends and apply analytical techniques.
Ability to analyze administrative problems, to make sound recommendations as to their solutions and to prepare working procedures and reports.
Ability to establish and maintain effective and amiable relationships with leadership, supervisors, residents, customers, employees, other departments, and agencies.
Ability to communicate effectively both orally and in writing.
MINIMUM QUALIFICATIONS
Bachelor's Degree in accounting, finance, statistics, economics, business or public administration, or related field.
Three (3) years of responsible professional experience in budgeting, accounting, auditing, or in performing related fiscal or management analysis work.
Expert level proficiency in Microsoft Excel and Office Suite.
Valid Florida Driver's license. A valid out of state License is acceptable, but selected candidates must obtain and provide a valid Florida driver's license within thirty (30) days of start date.
An equivalent combination of education and experience may be considered, provided that the education and experience are in a relevant and related field.
PREFERRED QUALIFICATION
Master's degree with major course work in accounting, public or business administration, or a field related to department's operation.
Three (3) years of experience in financial management plus considerable experience in management and administration involving staff and support service functions.
Governmental experience in the above-noted areas.
JOB LOCATION City Hall Annex. Occasional travel to other City locations and other municipalities may be required.
ADDITIONAL JOB INFORMATION
Physical Requirements: Prolonged periods of sitting at a desk and working on a computer, occasional standing, walking, bending/twisting, pushing/pulling up to 10 lbs., lifting up to 10 lbs.
Environmental Conditions: Exposure to dim or bright lights.
Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally.
ADA Statement The City of Apopka is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The City seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed. Americans with Disabilities Act (ADA) compliance requires the City to provide reasonable accommodations for qualified individuals with disabilities.
DISCLAIMER The City of Apopka reserves the right to fill positions prior to the closing date and also reserves the right to close the posting prior to the date indicated. Positions will be filled by competitive selection from among categories of qualified and available candidates. It is the policy of the City of Apopka to give first consideration to all employees and other internal applicants prior to considering external (outside) applicants. Applicants should expect a starting salary at the minimum of the pay grade range; applicants with exceptional qualifications and/or experience may be eligible for a rate of pay which is higher than the range minimum upon approval by Administration.
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