GAI Consultants Inc.
Project Accounting Associate III
GAI Consultants Inc., Jacksonville, Florida, United States, 32290
GAI Consultants is seeking a Project Accountant III to join in our Jacksonville, FL office. In this role you will assist Project Managers throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review. Assist with conducting a monthly and/or bi-weekly project financial review of: project earning report, accounts receivable, work-in-progress, and backlog.
Technical Responsibilities
New Project Setup
Training Help
Project Submission
Create Work-Breakdown-Structure (WBS)
Input Budgets (Contract, Cost & Billing)
Contract is uploaded into Vantagepoint
Create Billing Terms & Review Contract for Invoicing Instructions
Review the ACCT-Project Budget for Accuracy & Save in Financial Folder
Notify the Project Manager upon Completion
Invoicing
Preparation Draft
Review comments for mischarges
Review sub-consultant invoices (rates & limits)
Correct rates
Employee labor & expenses are on the same task/sub-task
Accounting Notes in EI field
Setup Invoicing Review Meetings
Accounts Receivable & Work-In-Process (WIP) Review
Establish who is doing the follow-up with the client (Project Accountant or Project Manager)
Generate the Past Due Report
Double Check
Email went to the client
Uploaded into the client's system
Input the comments into Vantagepoint
Project Financial Performance
Miscellaneous
General Characteristics
Assist Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review, and review project financial performance.
Minimum Years of Experience
4+ Years of Experience
Education
High School Graduation/GED. Related Post-secondary Technical Coursework Preferred.
Certification/Licensure
Driver's License Required
Project and Task Management
Occasionally plans and coordinates detailed aspects of projects.
Assists with preparation of project scopes, schedules and plans for assigned projects.
Occasionally assigns tasks to other technical and non-technical staff.
Management Responsibility
Receives general direction on key objectives. Receives guidance on unconventional/complex problems, direction on modified techniques, and new approaches on assignments with conflicting criteria.
Attends project meetings and presents specific aspects of assignments.
Communication Skills
Communicates effectively to both technical and nontechnical audiences.
Works effectively and collaboratively within internal and external teams.
Demonstrates ability to lead discussions and tasks.
Why GAI? At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that's committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.
Benefits To Working at GAI Include:
Competitive salary – GAI is committed to paying market-based salaries
Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short-Term Disability (benefits start within 30 days of hire)
New paid Maternity/Paternity/Adoption program
Generous Paid Time Off and 7 paid holidays
401k company match
Qualifications
Education: High School Diploma (required)
Experience: 4 years: Related Experience (required)
Licenses & Certifications: Driver's License (required)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Technical Responsibilities
New Project Setup
Training Help
Project Submission
Create Work-Breakdown-Structure (WBS)
Input Budgets (Contract, Cost & Billing)
Contract is uploaded into Vantagepoint
Create Billing Terms & Review Contract for Invoicing Instructions
Review the ACCT-Project Budget for Accuracy & Save in Financial Folder
Notify the Project Manager upon Completion
Invoicing
Preparation Draft
Review comments for mischarges
Review sub-consultant invoices (rates & limits)
Correct rates
Employee labor & expenses are on the same task/sub-task
Accounting Notes in EI field
Setup Invoicing Review Meetings
Accounts Receivable & Work-In-Process (WIP) Review
Establish who is doing the follow-up with the client (Project Accountant or Project Manager)
Generate the Past Due Report
Double Check
Email went to the client
Uploaded into the client's system
Input the comments into Vantagepoint
Project Financial Performance
Miscellaneous
General Characteristics
Assist Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review, and review project financial performance.
Minimum Years of Experience
4+ Years of Experience
Education
High School Graduation/GED. Related Post-secondary Technical Coursework Preferred.
Certification/Licensure
Driver's License Required
Project and Task Management
Occasionally plans and coordinates detailed aspects of projects.
Assists with preparation of project scopes, schedules and plans for assigned projects.
Occasionally assigns tasks to other technical and non-technical staff.
Management Responsibility
Receives general direction on key objectives. Receives guidance on unconventional/complex problems, direction on modified techniques, and new approaches on assignments with conflicting criteria.
Attends project meetings and presents specific aspects of assignments.
Communication Skills
Communicates effectively to both technical and nontechnical audiences.
Works effectively and collaboratively within internal and external teams.
Demonstrates ability to lead discussions and tasks.
Why GAI? At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that's committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.
Benefits To Working at GAI Include:
Competitive salary – GAI is committed to paying market-based salaries
Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short-Term Disability (benefits start within 30 days of hire)
New paid Maternity/Paternity/Adoption program
Generous Paid Time Off and 7 paid holidays
401k company match
Qualifications
Education: High School Diploma (required)
Experience: 4 years: Related Experience (required)
Licenses & Certifications: Driver's License (required)
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr