Perkins Thompson
Perkins Thompson is seeking an enthusiastic and professional Receptionist/Administrative Assistant to join our law firm's Portland office. This role is essential in fostering a welcoming and organized office environment. The ideal candidate will possess strong organizational skills and a friendly demeanor, contributing to the smooth operation of our office and enhancing the experience for our guests and team members.
This position is an excellent opportunity for individuals interested in a career in a legal support field or looking to gain valuable work experience in a professional office setting. The ideal candidate is friendly, reliable, detail-oriented, and possesses excellent organizational skills. Some office experience is preferred but not required.
Primary Duties and Responsibilities
Greet and direct visitors with a welcoming and professional attitude
Maintain a clean and organized reception area to ensure a positive first impression
Screen and route incoming phone calls on a multi-line phone system
Retrieve, process, and distribute incoming mail
Coordinate outbound mailings and overnight deliveries
Schedule and coordinate internal meetings, including room reservations, catering orders, and setup/breakdown
Prepare and distribute various office memos
Copy, file, and fax documents
Proofread, edit, and format documents for accuracy and professionalism
Assist with other administrative tasks as assigned, including occasional local deliveries
Knowledge, Skills and Abilities Required
Proficiency in the use of MS Outlook, Excel, and Word
Strong written and verbal communication skills
Attention to detail and ability to proofread for grammatical, typographical, and contextual errors
Strong organizational skills with the ability to prioritize multiple tasks under deadlines
Ability to interact professionally and courteously with clients, attorneys, and staff
Competence in operating standard office equipment, including computers, photocopiers, and scanners
Ability to sit at a desk and work on a computer for extended periods
Working Conditions
Use of sensory activities, such as talking, seeing, and hearing
Ability to sit, stand, walk, kneel, stoop, bend, lift, push, pull, pinch, grip, and reach overhead
Ability to lift up to 20 pounds and retrieve/reorganize files from shelves up to 8 feet high
Referrals increase your chances of interviewing at Perkins Thompson by 2x
#J-18808-Ljbffr
This position is an excellent opportunity for individuals interested in a career in a legal support field or looking to gain valuable work experience in a professional office setting. The ideal candidate is friendly, reliable, detail-oriented, and possesses excellent organizational skills. Some office experience is preferred but not required.
Primary Duties and Responsibilities
Greet and direct visitors with a welcoming and professional attitude
Maintain a clean and organized reception area to ensure a positive first impression
Screen and route incoming phone calls on a multi-line phone system
Retrieve, process, and distribute incoming mail
Coordinate outbound mailings and overnight deliveries
Schedule and coordinate internal meetings, including room reservations, catering orders, and setup/breakdown
Prepare and distribute various office memos
Copy, file, and fax documents
Proofread, edit, and format documents for accuracy and professionalism
Assist with other administrative tasks as assigned, including occasional local deliveries
Knowledge, Skills and Abilities Required
Proficiency in the use of MS Outlook, Excel, and Word
Strong written and verbal communication skills
Attention to detail and ability to proofread for grammatical, typographical, and contextual errors
Strong organizational skills with the ability to prioritize multiple tasks under deadlines
Ability to interact professionally and courteously with clients, attorneys, and staff
Competence in operating standard office equipment, including computers, photocopiers, and scanners
Ability to sit at a desk and work on a computer for extended periods
Working Conditions
Use of sensory activities, such as talking, seeing, and hearing
Ability to sit, stand, walk, kneel, stoop, bend, lift, push, pull, pinch, grip, and reach overhead
Ability to lift up to 20 pounds and retrieve/reorganize files from shelves up to 8 feet high
Referrals increase your chances of interviewing at Perkins Thompson by 2x
#J-18808-Ljbffr