TechHuman
We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to provide high-level administrative and personal support to the CEO. This position plays a critical role in optimizing the CEO’s time, managing communications, coordinating events, and ensuring operational efficiency across multiple functions.
Responsibilities
Protect, manage, and maintain the CEO’s professional and personal calendar, ensuring timely scheduling, conflict resolution, and proactive communication of updates.
Accurately log client activities, meetings, and intake calls into Bullhorn CRM, including capturing and inputting the CEO’s notes.
Collaborate with cross functional teams, including the internal marketing team in drafting, editing, and scheduling of social media posts (particularly LinkedIn) on behalf of the CEO and/or company.
Collect receipts and liaise with Accounting to ensure complete and accurate and timely 1expense reporting.
Register the CEO for relevant webinars and events. Attend select webinars and provide concise summaries and recordings.
Assist with follow-up actions and meetings from ISSA and SIM board meetings.
Collaborate with internal teams to plan and execute quarterly and annual meetings.
Manage logistics for events such as quarterly Enclave dinners, including preparation of name cards, menus, and materials.
Provide backup support for household logistics coordination (e.g., travel for CEO and family members, deliveries, or calendar syncing).
Assist with pet care logistics, including transporting the pet to and from grooming appointments.
Coordinate content creation and formatting for marketing materials such as newsletters, presentations, and event collateral.
Support CRM and email campaign list management and updates.
Assist with speaking engagements and conference participation from a marketing standpoint.
Help track marketing initiatives and engagement data for internal reporting.
Requirements
2+ years of experience in an Executive Assistant or similar administrative support role.
Proven ability to manage complex calendars and schedule meetings across multiple time zones.
Exceptional written and verbal communication skills with a strong sense of business acumen.
High attention to detail and adept organizational skills.
Proficiency with Microsoft Office Suite (Outlook, MS Word, Excel, Powerpoint, etc.)
Ability to work independently, handle confidential information, and exercise sound judgment.
Experience coordinating travel arrangements and managing expense documentation.
Preferred Qualifications
Experience using CRM platforms such as Bullhorn.
Previous experience supporting business executives.
Exposure to event planning or coordination responsibilities.
Knowledge of the ISSA, SIM, and other local user groups.
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Responsibilities
Protect, manage, and maintain the CEO’s professional and personal calendar, ensuring timely scheduling, conflict resolution, and proactive communication of updates.
Accurately log client activities, meetings, and intake calls into Bullhorn CRM, including capturing and inputting the CEO’s notes.
Collaborate with cross functional teams, including the internal marketing team in drafting, editing, and scheduling of social media posts (particularly LinkedIn) on behalf of the CEO and/or company.
Collect receipts and liaise with Accounting to ensure complete and accurate and timely 1expense reporting.
Register the CEO for relevant webinars and events. Attend select webinars and provide concise summaries and recordings.
Assist with follow-up actions and meetings from ISSA and SIM board meetings.
Collaborate with internal teams to plan and execute quarterly and annual meetings.
Manage logistics for events such as quarterly Enclave dinners, including preparation of name cards, menus, and materials.
Provide backup support for household logistics coordination (e.g., travel for CEO and family members, deliveries, or calendar syncing).
Assist with pet care logistics, including transporting the pet to and from grooming appointments.
Coordinate content creation and formatting for marketing materials such as newsletters, presentations, and event collateral.
Support CRM and email campaign list management and updates.
Assist with speaking engagements and conference participation from a marketing standpoint.
Help track marketing initiatives and engagement data for internal reporting.
Requirements
2+ years of experience in an Executive Assistant or similar administrative support role.
Proven ability to manage complex calendars and schedule meetings across multiple time zones.
Exceptional written and verbal communication skills with a strong sense of business acumen.
High attention to detail and adept organizational skills.
Proficiency with Microsoft Office Suite (Outlook, MS Word, Excel, Powerpoint, etc.)
Ability to work independently, handle confidential information, and exercise sound judgment.
Experience coordinating travel arrangements and managing expense documentation.
Preferred Qualifications
Experience using CRM platforms such as Bullhorn.
Previous experience supporting business executives.
Exposure to event planning or coordination responsibilities.
Knowledge of the ISSA, SIM, and other local user groups.
#J-18808-Ljbffr