C-SUITE ASSISTANTS
Executive Assistant to CEO at Investment Firm
C-SUITE ASSISTANTS, Irvine, California, United States, 92713
Executive Assistant to CEO
Location: Irvine, CA. The role is office based 5 days a week.
Base Pay Range $124,000 - $140,000 per year.
Responsibilities
Serve as a strategic gatekeeper and facilitator by managing email communication with discretion, insight, and prioritization; monitor and triage communications to ensure timely responses, flag critical tasks, filtering and organizing correspondence
Support initial industry and economic research projects, preparation of thought leadership pieces, and assist with promotion of key executives in the media
Liaise with key stakeholders to assist with real estate and automotive portfolio management
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigating potential conflicts
Schedule internal and external meetings
Coordinate travel arrangements and make suggestions for scheduling additional meetings in the area
Process expense reports
Assist with personal schedulingAd hoc projects as needed
Limited off‑hour availability via text
Qualifications
Minimum of 7 years of experience in a related support position
BA/BS from a college or university is a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Salesforce and Dropbox
Strong writing and research skills
Proactive go‑getter; no task is too big or too small
Benefits
Medical, dental, vision insurance
401(k)
Paid vacation
Free parking
Bonus and other incentives
Working Hours 8:00 AM – 5:00 PM
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industry Investment Banking
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Base Pay Range $124,000 - $140,000 per year.
Responsibilities
Serve as a strategic gatekeeper and facilitator by managing email communication with discretion, insight, and prioritization; monitor and triage communications to ensure timely responses, flag critical tasks, filtering and organizing correspondence
Support initial industry and economic research projects, preparation of thought leadership pieces, and assist with promotion of key executives in the media
Liaise with key stakeholders to assist with real estate and automotive portfolio management
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigating potential conflicts
Schedule internal and external meetings
Coordinate travel arrangements and make suggestions for scheduling additional meetings in the area
Process expense reports
Assist with personal schedulingAd hoc projects as needed
Limited off‑hour availability via text
Qualifications
Minimum of 7 years of experience in a related support position
BA/BS from a college or university is a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Salesforce and Dropbox
Strong writing and research skills
Proactive go‑getter; no task is too big or too small
Benefits
Medical, dental, vision insurance
401(k)
Paid vacation
Free parking
Bonus and other incentives
Working Hours 8:00 AM – 5:00 PM
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industry Investment Banking
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