Acronis
Executive Assistant (12 months Maternity Coverage)
Acronis, Villa Espana Colonia, Texas, United States
Executive Assistant (12 months Maternity Coverage)
Join to apply for the Executive Assistant (12 months Maternity Coverage) role at Acronis.
Acronis is a world leader in cyber protection, delivering natively integrated solutions that monitor, control, and protect the data that businesses and lives depend on. We are looking for an Executive Assistant to join our mission of protecting the digital world.
What You'll Do
Documentation and Communication: Handle routine correspondence and inquiries with precision. Communicate with Executives, managers and other across all levels while maintaining professionalism, tact and diplomacy. Utilize business software applications (Word, PowerPoint, Excel, etc.) to prepare and format correspondence, reports, presentations, agendas and minutes.
Calendar and Scheduling Management: Oversee and manage calendars, scheduling and coordinating meetings across multiple calendars and time zones. Adjust schedules as needed to accommodate dynamic changes.
Travel Coordination: Arrange all aspects of business travel including flights, hotels, transportation, visas and permits. Develop and execute detailed travel itineraries with a focus on high‑quality standards and logistical efficiency.
Meeting and Event Logistics: Plan and coordinate logistics for meetings and events, including agenda preparation, food and beverage arrangements and on‑site management.
Strategic Initiatives: Lead and support strategic initiatives by coordinating with various departments to ensure projects are executed on time and within scope.
Legal and Contractual Support: Liaise with the legal department to review and manage contracts, non‑disclosure agreements (NDAs) and other legal documents.
Financial Collaboration: Collaborate with the finance team to monitor budgets, track expenses and manage financial reporting. Assist with purchase requisitions, invoice processing and timely payments.
Human Resources Collaboration: Partner with HR on recruiting, onboarding and maintaining employee records.
Who We're Looking For
5+ years of proven experience as an Executive Assistant, preferably within a fast‑paced and global environment. Experience within the cybersecurity industry a plus.
University degree or advanced degree preferred.
Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
Discretion and confidentiality in handling sensitive information.
Superior problem‑solving skills and the ability to work independently.
Ability to work collaboratively across all departments and levels of the organization, and with external partners.
Strong written and verbal communication in English, with attention to detail.
Proficiency in Microsoft 365 (PowerPoint, Excel, Word, OneNote, Teams) and cloud‑based document management (Google Workspace, OneDrive).
Knowledge of Workday, Alchemer, Surveysparrow, SAP Concur, Camtasia, Atlassian (JIRA, Confluence), Tableau a plus.
Please submit your resume and application in English.
Who You Are
Detail‑oriented, organized and motivated to learn.
Hands‑on, dependable and results‑driven, with a strong sense of ownership.
Collaborative and team‑focused, committed to supporting colleagues and building positive working relationships.
Adaptable and resilient, able to handle shifting priorities with urgency and focus.
Who We Are Acronis is a global cyber protection company that provides natively integrated cybersecurity, data protection and endpoint management solutions for managed service providers, small and medium businesses and enterprise IT departments. Founded in 2003, we offer over twenty years of innovation and operate in more than 50 countries.
OUR INTERVIEW PRACTICES To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process assesses your skills, experiences and communication style. We value authenticity and ask you to remove virtual backgrounds and include in‑person interviews. Use of AI‑generated responses or third‑party support may be grounds for disqualification. A full criminal, education and identification background check is required for all new hires.
Acronis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, marital status, national origin, physical or mental disability, medical condition, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws, regulations and ordinances.
Seniority level:
Mid‑Senior level Employment type:
Full‑time Job function:
Administrative, Software Development
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Acronis is a world leader in cyber protection, delivering natively integrated solutions that monitor, control, and protect the data that businesses and lives depend on. We are looking for an Executive Assistant to join our mission of protecting the digital world.
What You'll Do
Documentation and Communication: Handle routine correspondence and inquiries with precision. Communicate with Executives, managers and other across all levels while maintaining professionalism, tact and diplomacy. Utilize business software applications (Word, PowerPoint, Excel, etc.) to prepare and format correspondence, reports, presentations, agendas and minutes.
Calendar and Scheduling Management: Oversee and manage calendars, scheduling and coordinating meetings across multiple calendars and time zones. Adjust schedules as needed to accommodate dynamic changes.
Travel Coordination: Arrange all aspects of business travel including flights, hotels, transportation, visas and permits. Develop and execute detailed travel itineraries with a focus on high‑quality standards and logistical efficiency.
Meeting and Event Logistics: Plan and coordinate logistics for meetings and events, including agenda preparation, food and beverage arrangements and on‑site management.
Strategic Initiatives: Lead and support strategic initiatives by coordinating with various departments to ensure projects are executed on time and within scope.
Legal and Contractual Support: Liaise with the legal department to review and manage contracts, non‑disclosure agreements (NDAs) and other legal documents.
Financial Collaboration: Collaborate with the finance team to monitor budgets, track expenses and manage financial reporting. Assist with purchase requisitions, invoice processing and timely payments.
Human Resources Collaboration: Partner with HR on recruiting, onboarding and maintaining employee records.
Who We're Looking For
5+ years of proven experience as an Executive Assistant, preferably within a fast‑paced and global environment. Experience within the cybersecurity industry a plus.
University degree or advanced degree preferred.
Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
Discretion and confidentiality in handling sensitive information.
Superior problem‑solving skills and the ability to work independently.
Ability to work collaboratively across all departments and levels of the organization, and with external partners.
Strong written and verbal communication in English, with attention to detail.
Proficiency in Microsoft 365 (PowerPoint, Excel, Word, OneNote, Teams) and cloud‑based document management (Google Workspace, OneDrive).
Knowledge of Workday, Alchemer, Surveysparrow, SAP Concur, Camtasia, Atlassian (JIRA, Confluence), Tableau a plus.
Please submit your resume and application in English.
Who You Are
Detail‑oriented, organized and motivated to learn.
Hands‑on, dependable and results‑driven, with a strong sense of ownership.
Collaborative and team‑focused, committed to supporting colleagues and building positive working relationships.
Adaptable and resilient, able to handle shifting priorities with urgency and focus.
Who We Are Acronis is a global cyber protection company that provides natively integrated cybersecurity, data protection and endpoint management solutions for managed service providers, small and medium businesses and enterprise IT departments. Founded in 2003, we offer over twenty years of innovation and operate in more than 50 countries.
OUR INTERVIEW PRACTICES To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process assesses your skills, experiences and communication style. We value authenticity and ask you to remove virtual backgrounds and include in‑person interviews. Use of AI‑generated responses or third‑party support may be grounds for disqualification. A full criminal, education and identification background check is required for all new hires.
Acronis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, marital status, national origin, physical or mental disability, medical condition, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws, regulations and ordinances.
Seniority level:
Mid‑Senior level Employment type:
Full‑time Job function:
Administrative, Software Development
#J-18808-Ljbffr