Hiring Solutions LLC
Executive Assistant
Organization:
The National Association of College & University Food Services
Location:
East Lansing, MI
Pay Range:
$70,000 - $85,000
Summary The executive assistant provides secretarial and administrative support to the president / CEO and maintains a position of high visibility to board members and key volunteers. The position performs a variety of complex and routine activities that may require access to highly confidential information. The executive assistant provides high‑level organizational management support for the association and operation of the building.
Position Responsibilities Executive Support
Set appointments / schedule meetings and manage president / CEO calendar
Manage / screen president / CEO phone calls, may be required to back up others on general telephone coverage
Escorts president / CEO visitors
Make / manage travel arrangements for president / CEO
Type / create reports, letters, memos, minutes, and other documents for president / CEO
Manage president / CEO expense reports
Conduct research and prepare documents to prepare president / CEO for meetings
Completes non‑routine complex projects and assignments which may include creating spreadsheets or other confidential documents
Independently identifies and initiates process improvement areas with limited direction
Responds in executive’s absence to refer requests for action or information to the appropriate staff member if needed, and decides if executive should be notified of important or emergency matters
General Office Administration
Manage computer, IT and telecom issues in coordination with outsourced IT firm(s)
Manage office supply inventory
Oversee physical plant (building) and manage contracts with building maintenance vendors
Develop budgets for general office administration related functions
Perform various office management duties
Manage select confidential human resource responsibilities and records
Manage and retains association contract files
Oversees document retention policy and policy execution
Independently identifies and initiates process improvement areas with limited direction
Governance
Prepare Board meeting briefing books
Schedule, plan and execute Board meetings / meeting logistics
Schedule select committee meetings, including nominating committee
Prepare documents for select committee meetings, including nominating committee
Provide overall support for board nomination / officer process
Build and maintain relationships Board members and key volunteers
Develop budgets for governance related functions
Coordinate Board travel and Board member expenses for Board meetings
Other duties as assigned by president / CEO.
Seniority level Not Applicable
Employment type Full‑time
Job function Administrative, General Business, and Project Management
Industries: Food and Beverage Services, Executive Offices, and Non‑profit Organizations
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The National Association of College & University Food Services
Location:
East Lansing, MI
Pay Range:
$70,000 - $85,000
Summary The executive assistant provides secretarial and administrative support to the president / CEO and maintains a position of high visibility to board members and key volunteers. The position performs a variety of complex and routine activities that may require access to highly confidential information. The executive assistant provides high‑level organizational management support for the association and operation of the building.
Position Responsibilities Executive Support
Set appointments / schedule meetings and manage president / CEO calendar
Manage / screen president / CEO phone calls, may be required to back up others on general telephone coverage
Escorts president / CEO visitors
Make / manage travel arrangements for president / CEO
Type / create reports, letters, memos, minutes, and other documents for president / CEO
Manage president / CEO expense reports
Conduct research and prepare documents to prepare president / CEO for meetings
Completes non‑routine complex projects and assignments which may include creating spreadsheets or other confidential documents
Independently identifies and initiates process improvement areas with limited direction
Responds in executive’s absence to refer requests for action or information to the appropriate staff member if needed, and decides if executive should be notified of important or emergency matters
General Office Administration
Manage computer, IT and telecom issues in coordination with outsourced IT firm(s)
Manage office supply inventory
Oversee physical plant (building) and manage contracts with building maintenance vendors
Develop budgets for general office administration related functions
Perform various office management duties
Manage select confidential human resource responsibilities and records
Manage and retains association contract files
Oversees document retention policy and policy execution
Independently identifies and initiates process improvement areas with limited direction
Governance
Prepare Board meeting briefing books
Schedule, plan and execute Board meetings / meeting logistics
Schedule select committee meetings, including nominating committee
Prepare documents for select committee meetings, including nominating committee
Provide overall support for board nomination / officer process
Build and maintain relationships Board members and key volunteers
Develop budgets for governance related functions
Coordinate Board travel and Board member expenses for Board meetings
Other duties as assigned by president / CEO.
Seniority level Not Applicable
Employment type Full‑time
Job function Administrative, General Business, and Project Management
Industries: Food and Beverage Services, Executive Offices, and Non‑profit Organizations
#J-18808-Ljbffr