Executive Assistant Operation Coordinator

The Executive Assistant/Operations Coordinator will work directly with the founder and leadership team to manage priorities, protect time, and ensure that key initiatives actually get completed. You’ll act as a central hub between leadership, internal team members, and external partners. This is not a passive admin role. You will be expected to think, anticipate, and execute.

Responsibilities

Manage and optimize the executive’s calendar, inbox, and priorities

Coordinate internal meetings, agendas, follow-ups, and accountability

Track action items across teams and ensure deadlines are met

Assist with documentation, SOPs, and process organization

Support hiring, onboarding, and internal communications

Liaise with vendors, partners, and professional advisors

Maintain organization across multiple business entities

Identify inefficiencies and proactively suggest improvements

Qualifications

Strong organizational and time‑management skills

Close attention to detail with the ability to see the big picture

Confident communicator (written and verbal)

Comfortable holding others accountable in a professional way

Tech‑savvy (Google Workspace, task‑management tools, CRM/project tools)

Ability to work independently and make judgment calls

Experience supporting an executive or leadership team preferred

Nice to Have

Experience in real estate, property management, or ventureship

Familiarity with EOS or other operating systems

Process improvement or operations background

Compensation $55,000 yearly

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