Dali & Associates Recruiting
Position Summary
The Executive Assistant supports senior partners and associates with high‑impact administrative, operational, and client service coordination to ensure the team operates at peak performance in a fast‑paced, high‑stress setting. The Executive Assistant is the central point of coordination for attorneys’ calendars, client meetings, travel, and day‑to‑day execution. Success requires impeccable judgment, urgency, and resilience; anticipating needs, triaging priorities, and safeguarding time and information flow for senior leaders and our clients.
Duties and Responsibilities
Calendar, Gatekeeping & Prioritization
Own complex, dynamic calendars for multiple attorneys; triage, sequence, and protect high‑value time blocks; proactively resolve conflicts and last‑minute changes.
Serve as primary gatekeeper for calls, messages, and meeting requests; apply judgment to route, defer, or elevate based on urgency, client impact, and attorney priorities.
Prepare daily briefing packets (agenda, objectives, attendee profiles, materials, logistics) and deliver rapid updates as priorities shift.
Meeting & Client Coordination
Schedule client and internal meetings end‑to‑end (in‑person/virtual), including room/tech set‑up, agenda management, and attorney confirmations.
Capture and circulate action lists; track follow‑ups and deadlines; coordinate with team members to ensure delivery on commitments.
Travel & Logistics
Plan intricate travel itineraries with contingency options; manage changes on the fly.
Process expenses and reimbursements promptly; reconcile corporate card activity and maintain accurate records.
Communications & Document Handling
Draft and polish professional correspondence, brief updates, and executive summaries; ensure tone aligns with firm standards.
Organize executive materials, decks, bios, and meeting packets; maintain version control and discreet archiving.
Operations
Maintain a consistent operating cadence: weekly priorities, pipeline check‑ins, client touchpoint calendars, and post‑meeting debriefs.
Track key dates, milestones, and deliverables; surface risks early and coordinate cross‑team support to keep work on track.
Confidentiality & Discretion
Handle sensitive client and firm information with the highest discretion and professionalism; uphold privacy requirements and internal protocols.
Utilize Microsoft Office (Outlook, Word, Excel, PowerPoint), Teams, Adobe, authorized AI programs, and document/CRM systems to streamline scheduling, materials, and reporting.
Education and Experience
High school diploma or equivalent required.
Bachelor’s degree in related field such as paralegal studies, business administration, or a relevant discipline is a plus.
5+ years supporting senior executives/partners in a high‑demand professional services or financial services environment; ultra‑high‑net‑worth client exposure strongly preferred.
Demonstrated success managing high‑stress, fast‑paced operations with frequent changes and competing deadlines.
Exceptional organizational skills, attention to detail, and time management; able to anticipate needs and think several steps ahead.
Excellent written and verbal communication; polished executive presence and client service orientation.
Advanced proficiency with Microsoft Office Suite, Teams, and travel/expense platforms; comfortable with CRM/document management systems.
Discretion handling confidential information; sound judgment and integrity.
In‑person in the Reno office; occasional after‑hours availability to support urgent partner and client needs.
Job Type Full‑time, non‑exempt
Schedule 8‑hour shift (8‑5), Monday through Friday (with potential OT, as needed)
Salary & Benefits Base pay range: $60,000.00 – $80,000.00 per year. Competitive salary plus excellent benefits, 401k, profit‑sharing and bonus!
Medical insurance
Vision insurance
401(k)
Other Information
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Administrative
Industries: Legal Services and Law Practice
Location: Reno, NV – in‑person; occasional after‑hours availability.
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Duties and Responsibilities
Calendar, Gatekeeping & Prioritization
Own complex, dynamic calendars for multiple attorneys; triage, sequence, and protect high‑value time blocks; proactively resolve conflicts and last‑minute changes.
Serve as primary gatekeeper for calls, messages, and meeting requests; apply judgment to route, defer, or elevate based on urgency, client impact, and attorney priorities.
Prepare daily briefing packets (agenda, objectives, attendee profiles, materials, logistics) and deliver rapid updates as priorities shift.
Meeting & Client Coordination
Schedule client and internal meetings end‑to‑end (in‑person/virtual), including room/tech set‑up, agenda management, and attorney confirmations.
Capture and circulate action lists; track follow‑ups and deadlines; coordinate with team members to ensure delivery on commitments.
Travel & Logistics
Plan intricate travel itineraries with contingency options; manage changes on the fly.
Process expenses and reimbursements promptly; reconcile corporate card activity and maintain accurate records.
Communications & Document Handling
Draft and polish professional correspondence, brief updates, and executive summaries; ensure tone aligns with firm standards.
Organize executive materials, decks, bios, and meeting packets; maintain version control and discreet archiving.
Operations
Maintain a consistent operating cadence: weekly priorities, pipeline check‑ins, client touchpoint calendars, and post‑meeting debriefs.
Track key dates, milestones, and deliverables; surface risks early and coordinate cross‑team support to keep work on track.
Confidentiality & Discretion
Handle sensitive client and firm information with the highest discretion and professionalism; uphold privacy requirements and internal protocols.
Utilize Microsoft Office (Outlook, Word, Excel, PowerPoint), Teams, Adobe, authorized AI programs, and document/CRM systems to streamline scheduling, materials, and reporting.
Education and Experience
High school diploma or equivalent required.
Bachelor’s degree in related field such as paralegal studies, business administration, or a relevant discipline is a plus.
5+ years supporting senior executives/partners in a high‑demand professional services or financial services environment; ultra‑high‑net‑worth client exposure strongly preferred.
Demonstrated success managing high‑stress, fast‑paced operations with frequent changes and competing deadlines.
Exceptional organizational skills, attention to detail, and time management; able to anticipate needs and think several steps ahead.
Excellent written and verbal communication; polished executive presence and client service orientation.
Advanced proficiency with Microsoft Office Suite, Teams, and travel/expense platforms; comfortable with CRM/document management systems.
Discretion handling confidential information; sound judgment and integrity.
In‑person in the Reno office; occasional after‑hours availability to support urgent partner and client needs.
Job Type Full‑time, non‑exempt
Schedule 8‑hour shift (8‑5), Monday through Friday (with potential OT, as needed)
Salary & Benefits Base pay range: $60,000.00 – $80,000.00 per year. Competitive salary plus excellent benefits, 401k, profit‑sharing and bonus!
Medical insurance
Vision insurance
401(k)
Other Information
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Administrative
Industries: Legal Services and Law Practice
Location: Reno, NV – in‑person; occasional after‑hours availability.
#J-18808-Ljbffr