Confidential Jobs
This is a high-visibility role designed for a seasoned professional who thrives on complexity and meaningful responsibility. The position plays a critical role in supporting organizational effectiveness and supporting strategic initiatives across multiple departments and locations.
We are seeking an experienced and polished professional who operates with precision in a fast-paced environment and brings a high level of judgment and discretion. The ideal candidate will serve as a trusted partner to senior leadership, seamlessly balancing complex administrative execution with strategic insight. This role offers a compelling opportunity to deepen impact, expand scope, and directly influence both operational excellence and the effectiveness of a key executive.
Key Responsibilities Executive & Administrative Support
Own and strategically manage complex calendars across multiple time zones, anticipating conflicts and optimizing executive time.
Lead preparation of meeting agendas and materials, and proactively track and drive completion of action items.
Act as a trusted liaison between executive leadership and internal and external stakeholders, ensuring clear and effective communication.
Draft, review, and manage high-level correspondence with exceptional accuracy, judgment, and professionalism.
Safeguard sensitive corporate and personal information with the highest level of discretion and confidentiality.
Committed to delivering exceptional service and supporting others to achieve their full potential.
Travel & Logistics Management
Coordinate complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
Track and optimize travel rewards programs and ensure compliance with corporate travel policies
Provide real-time travel support and troubleshoot logistics as needed
Project Coordination & Operations
Support the execution of strategic initiatives and cross-functional projects
Track project milestones and updates using tools such as Microsoft Office
Finance & Budget Support
Reconcile corporate credit card expenses and code invoices for accounts payable submission
Assist with monitoring departmental budgets and resolving discrepancies in partnership with finance
Coordinate with vendors and suppliers on service agreements and procurement needs
Leverage Microsoft Office and collaboration platforms (e.g., Outlook, Teams, Zoom) to support efficient workflows
Stay informed on all related projects and recommend tools or processes to enhance productivity
Personal Assistance (as needed)
Coordinate personal appointments and handle errands to support executive productivity
Manage mail, packages, and miscellaneous administrative tasks as needed
Qualifications
Minimum of 8 years’ experience supporting senior executives in a fast-paced, growth-oriented environment
Exceptional written and verbal communication skills
Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
Strong organizational and time-management skills with the ability to manage competing priorities
Demonstrated discretion and professionalism in handling confidential information
Proactive, resourceful, and solution-oriented mindset with meticulous attention to detail
Ability to work on-site full time, Monday–Friday, with flexibility for occasional after-hours support and travel
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We are seeking an experienced and polished professional who operates with precision in a fast-paced environment and brings a high level of judgment and discretion. The ideal candidate will serve as a trusted partner to senior leadership, seamlessly balancing complex administrative execution with strategic insight. This role offers a compelling opportunity to deepen impact, expand scope, and directly influence both operational excellence and the effectiveness of a key executive.
Key Responsibilities Executive & Administrative Support
Own and strategically manage complex calendars across multiple time zones, anticipating conflicts and optimizing executive time.
Lead preparation of meeting agendas and materials, and proactively track and drive completion of action items.
Act as a trusted liaison between executive leadership and internal and external stakeholders, ensuring clear and effective communication.
Draft, review, and manage high-level correspondence with exceptional accuracy, judgment, and professionalism.
Safeguard sensitive corporate and personal information with the highest level of discretion and confidentiality.
Committed to delivering exceptional service and supporting others to achieve their full potential.
Travel & Logistics Management
Coordinate complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
Track and optimize travel rewards programs and ensure compliance with corporate travel policies
Provide real-time travel support and troubleshoot logistics as needed
Project Coordination & Operations
Support the execution of strategic initiatives and cross-functional projects
Track project milestones and updates using tools such as Microsoft Office
Finance & Budget Support
Reconcile corporate credit card expenses and code invoices for accounts payable submission
Assist with monitoring departmental budgets and resolving discrepancies in partnership with finance
Coordinate with vendors and suppliers on service agreements and procurement needs
Leverage Microsoft Office and collaboration platforms (e.g., Outlook, Teams, Zoom) to support efficient workflows
Stay informed on all related projects and recommend tools or processes to enhance productivity
Personal Assistance (as needed)
Coordinate personal appointments and handle errands to support executive productivity
Manage mail, packages, and miscellaneous administrative tasks as needed
Qualifications
Minimum of 8 years’ experience supporting senior executives in a fast-paced, growth-oriented environment
Exceptional written and verbal communication skills
Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
Strong organizational and time-management skills with the ability to manage competing priorities
Demonstrated discretion and professionalism in handling confidential information
Proactive, resourceful, and solution-oriented mindset with meticulous attention to detail
Ability to work on-site full time, Monday–Friday, with flexibility for occasional after-hours support and travel
#J-18808-Ljbffr