Jewish Vocational Service (JVS)
Executive Assistant
Jewish Vocational Service (JVS), Kansas City, Missouri, United States, 64101
Description
The Executive Assistant is responsible for providing comprehensive support to the Executive Director, as well as to the executive team and board of directors. This dynamic position requires the ability to be proactive, think critically, have strong attention to detail and manage multiple projects in many different areas.
Administrative Support to Executive Director
Supports the ED in her day‑to‑day responsibilities, including managing calendars, planning meetings, preparing materials and other administrative tasks Tracks ED’s commitments, goals, projects, tasks and deadlines Works on special projects as assigned by ED, handles projects expeditiously and proactively; follow‑through to successful completion Researches and follows up on emerging issues Coordinates Relationships with and Supports Board of Directors
Manages all scheduling and meeting logistics for board and committee meetings. Assists executive team in preparing materials for board and committee meetings Drafts minutes to record board and committee meetings in a timely manner Assists board president with scheduling and communication needs Support for Administrative and Program Activities
Collaborates with admin in scheduling, logistics and communication for staff meetings, events, committees Manages intranet site to ensure information is relevant, comprehensive, and up to date Supports compliance activities by developing and monitoring internal reporting processes Other Duties As Assigned
Requirements
Qualifications
BA required, can be substituted with equivalent experience. At least 3 years experience in administration, project management, office management or related field Working Conditions and Physical Effort
Hours- 40 hours per week, flexible in person schedule Occasional travel to meetings or to make purchases in personal vehicle with mileage reimbursement The work is typically performed in an interior temperature-controlled office work environment. Position requires prolonged periods of sitting at a desk and working on a computer. Position requires occasional bending, squatting, sitting, standing, pulling, pushing, lifting, and moving items that may weigh up to 25 lbs.
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Supports the ED in her day‑to‑day responsibilities, including managing calendars, planning meetings, preparing materials and other administrative tasks Tracks ED’s commitments, goals, projects, tasks and deadlines Works on special projects as assigned by ED, handles projects expeditiously and proactively; follow‑through to successful completion Researches and follows up on emerging issues Coordinates Relationships with and Supports Board of Directors
Manages all scheduling and meeting logistics for board and committee meetings. Assists executive team in preparing materials for board and committee meetings Drafts minutes to record board and committee meetings in a timely manner Assists board president with scheduling and communication needs Support for Administrative and Program Activities
Collaborates with admin in scheduling, logistics and communication for staff meetings, events, committees Manages intranet site to ensure information is relevant, comprehensive, and up to date Supports compliance activities by developing and monitoring internal reporting processes Other Duties As Assigned
Requirements
Qualifications
BA required, can be substituted with equivalent experience. At least 3 years experience in administration, project management, office management or related field Working Conditions and Physical Effort
Hours- 40 hours per week, flexible in person schedule Occasional travel to meetings or to make purchases in personal vehicle with mileage reimbursement The work is typically performed in an interior temperature-controlled office work environment. Position requires prolonged periods of sitting at a desk and working on a computer. Position requires occasional bending, squatting, sitting, standing, pulling, pushing, lifting, and moving items that may weigh up to 25 lbs.
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