Spectraforce Technologies
CW Administrative Assistant
Spectraforce Technologies, Salt Lake City, Utah, United States, 84193
Position Title
Administrative Support / Administrative Assistant
Work Location Salt Lake City, Utah 84111
Assignment Duration 6 months
Position Summary Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary
Key Responsibilities
Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner.
Arrange internal and client meetings on and off the campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized.
Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested.
Handles highly confidential and sensitive client information with utmost discretion.
Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls.
Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner.
Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required.
Adhere to Compliance regulations and gain the relevant approvals.
Qualification & Experience
Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment.
Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
Comfortable with providing remote support to executives and team members across differing cities.
Extreme attention to detail and organizational skills, with ability to prioritize tasks.
Quick learner and self-starter with excellent anticipation skills.
Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
Highest degree of integrity, professionalism, and diplomacy is required.
Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
Familiar with expense platforms such as SAP Concur.
Supportive team player with a positive attitude.
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Work Location Salt Lake City, Utah 84111
Assignment Duration 6 months
Position Summary Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary
Key Responsibilities
Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner.
Arrange internal and client meetings on and off the campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized.
Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested.
Handles highly confidential and sensitive client information with utmost discretion.
Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls.
Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner.
Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required.
Adhere to Compliance regulations and gain the relevant approvals.
Qualification & Experience
Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment.
Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
Comfortable with providing remote support to executives and team members across differing cities.
Extreme attention to detail and organizational skills, with ability to prioritize tasks.
Quick learner and self-starter with excellent anticipation skills.
Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
Highest degree of integrity, professionalism, and diplomacy is required.
Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
Familiar with expense platforms such as SAP Concur.
Supportive team player with a positive attitude.
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