ACS Professional Staffing
Program Support Specialist 1 (8355)
ACS Professional Staffing, Vancouver, Washington, United States, 98662
2 days ago Be among the first 25 applicants
ACS Professional Staffing provided pay range This range is provided by ACS Professional Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $27.63/hr - $36.19/hr
Overview ACS Professional Staffing is looking for an employee to work on-site with our client. This Program Support Specialist 1 will manage reports and dashboards, process invoices and data in enterprise systems, and coordinate inventory and asset lifecycle tasks. This role will provide customer service, support scheduling and travel, and ensure accurate records and compliance. Requirements include 3+ years in operational support, advanced MS Office and SharePoint skills, high-volume data entry, and strong attention to detail. This full‑time position is located in Vancouver, WA.
Pay Rate: $27.63 - $36.19
Benefits
Paid holidays:
11
PTO:
Starting at 10 days
Sick Leave:
Up to 56 hours per year (prorated based on start date)
EAP:
Employee Assistance Program
Benefit Options Available:
Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short‑Term Disability, Voluntary Long‑Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (immediately eligible for employee and employer contributions – employer match up to 4%)
Other benefits include the following:
Calm App, LifeBalance Discount Program
Responsibilities
Serve as Point of Contact (POC) for assigned routine reports and metrics (e.g., Load Lists, weights and measures, Negotiated Sales, Donations, transfers).
Create and maintain NSL/NSLM reports using systems such as Asset Suite and Hyperion.
Generate ad‑hoc reports for managers and project teams as requested.
Design, create, and maintain SharePoint sites, views, lists, libraries, and reports.
Develop charts and graphs summarizing and analyzing data for dashboards or management distribution.
Perform daily data input from invoices into PeopleSoft and Asset Suite; verify data integrity.
Review weekly aging reports from finance to confirm invoice/payment accuracy.
Receive, reconcile, and process Accounts Payable invoices for manager approval (Haz‑mat, scrap, disposals).
Process Accounts Receivable invoices, statements, and checks; create PDF binders for documentation.
Create invoices for payments in PeopleSoft; update dashboards and internal filing systems.
Post payments in IRAM inventory system; reconcile sold inventory monthly and resolve discrepancies.
Create Negotiated Sales tickets and assign contract numbers; maintain electronic files.
Manage Customer records in IRAM Customer Maintenance.
Process E‑Recycle and Scrap Metal program documents; schedule pickups and coordinate with vendors.
Validate auction sales and reimbursements; reconcile inventory monthly.
Create transportation requests for excess truckloads and notify dispatch.
Manage Vehicle & Equipment Program: create IRAM records, request work orders, and prepare SF97 forms.
Administer IRAM Inventory System: approve users, maintain records, reconcile inventory, and create ad‑hoc reports.
Provide technical expertise for Sunflower Systems excess property process; resolve inventory discrepancies.
Coordinate with Transportation, Inventory Team, and Account Executives for deliveries, shortages, and urgent needs.
Handle customer service walk‑ins, urgent requests, and inventory inquiries.
Process transfers, emergency stock removals, and material reallocation.
Maintain assembly diagrams and documentation; process on‑demand picks and stock requests.
Provide confidential administrative support; act as liaison between staff and other work groups.
Process personnel actions in HRMIS; create visitor access requests; review vendor lists.
Greet visitors, answer calls, and route inquiries per policy.
Assist in drafting Standard Operating Procedures and implementing process changes.
Review travel expenses in Fieldglass; ensure compliance with federal guidelines.
Serve as Conference Room Support liaison; assist with scheduling and setup.
Maintain desk reference manual and track training deadlines.
Schedule interviews and meetings; prepare access documents and escort visitors.
Attend and participate in Administrative Team meetings.
Work collaboratively to standardize and improve administrative processes.
Resolve organizational issues and complete team assignments.
Coordinate office moves, onboarding, IT requests, and supply distribution.
Manage badge returns, cell phone inventory, and service setup.
Organize meetings, conferences, and training; handle logistics and equipment.
Draft agendas, prepare materials, and take meeting minutes.
Arrange domestic and foreign travel; process authorizations and vouchers in Concur.
Track approvals and ensure timely reimbursement.
Prepare and review federal personnel time reports; reconcile leave calendars.
Verify contract personnel timesheets in Fieldglass.
Communicate time‑keeping policies and ensure compliance.
Prepare CFTE extension documents; schedule interviews and performance reviews.
Track reporting requirements and assist with training completion.
Requirements
Associate’s degree in Business Administration, Management, Business Operations or a related field is preferred.
Bachelor’s degree in Business Administration, Management, Business Operations or a related field is preferred.
With an Associate’s degree in applicable fields, 2 years directly related experience is required.
With a Bachelor’s degree in applicable fields, 4 years directly related experience is required.
Without a degree, 6 years of directly related experience is required.
Experience should be consistent with specific requirements of program support and progressively more technical in nature.
3 years’ workplace experience in mid/high‑level, compliance, procedural and process‑driven Customer Service or Operational Support positions.
Intermediate to Advanced skills in Microsoft Outlook, Excel, PowerPoint, Word, Visio and MS Project; sufficient to utilize formulas, manipulate data and create charts.
Intermediate to Advanced skills/experience with SharePoint sufficient to support, manage, edit, and maintain site.
High degree of confidentiality.
Integrated Office environment (worked in a team environment to manage program compliance, customer service, information sharing).
Demonstrated editing and proofreading skills.
Valid U.S. Driver’s License is required.
Work sponsorship is not available at this time. Third‑party candidates will not be considered for this position.
Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.
ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if requested.
If you have any questions about the job posting, please contact recruiting@acsprostaffing.com
If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com
Seniorities Associate
Employment type Full‑time
Job function Administrative Electric Power Transmission, Control, and Distribution
#J-18808-Ljbffr
ACS Professional Staffing provided pay range This range is provided by ACS Professional Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $27.63/hr - $36.19/hr
Overview ACS Professional Staffing is looking for an employee to work on-site with our client. This Program Support Specialist 1 will manage reports and dashboards, process invoices and data in enterprise systems, and coordinate inventory and asset lifecycle tasks. This role will provide customer service, support scheduling and travel, and ensure accurate records and compliance. Requirements include 3+ years in operational support, advanced MS Office and SharePoint skills, high-volume data entry, and strong attention to detail. This full‑time position is located in Vancouver, WA.
Pay Rate: $27.63 - $36.19
Benefits
Paid holidays:
11
PTO:
Starting at 10 days
Sick Leave:
Up to 56 hours per year (prorated based on start date)
EAP:
Employee Assistance Program
Benefit Options Available:
Medical, Dental, Vision, FSA, DCA, LPFSA, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short‑Term Disability, Voluntary Long‑Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (immediately eligible for employee and employer contributions – employer match up to 4%)
Other benefits include the following:
Calm App, LifeBalance Discount Program
Responsibilities
Serve as Point of Contact (POC) for assigned routine reports and metrics (e.g., Load Lists, weights and measures, Negotiated Sales, Donations, transfers).
Create and maintain NSL/NSLM reports using systems such as Asset Suite and Hyperion.
Generate ad‑hoc reports for managers and project teams as requested.
Design, create, and maintain SharePoint sites, views, lists, libraries, and reports.
Develop charts and graphs summarizing and analyzing data for dashboards or management distribution.
Perform daily data input from invoices into PeopleSoft and Asset Suite; verify data integrity.
Review weekly aging reports from finance to confirm invoice/payment accuracy.
Receive, reconcile, and process Accounts Payable invoices for manager approval (Haz‑mat, scrap, disposals).
Process Accounts Receivable invoices, statements, and checks; create PDF binders for documentation.
Create invoices for payments in PeopleSoft; update dashboards and internal filing systems.
Post payments in IRAM inventory system; reconcile sold inventory monthly and resolve discrepancies.
Create Negotiated Sales tickets and assign contract numbers; maintain electronic files.
Manage Customer records in IRAM Customer Maintenance.
Process E‑Recycle and Scrap Metal program documents; schedule pickups and coordinate with vendors.
Validate auction sales and reimbursements; reconcile inventory monthly.
Create transportation requests for excess truckloads and notify dispatch.
Manage Vehicle & Equipment Program: create IRAM records, request work orders, and prepare SF97 forms.
Administer IRAM Inventory System: approve users, maintain records, reconcile inventory, and create ad‑hoc reports.
Provide technical expertise for Sunflower Systems excess property process; resolve inventory discrepancies.
Coordinate with Transportation, Inventory Team, and Account Executives for deliveries, shortages, and urgent needs.
Handle customer service walk‑ins, urgent requests, and inventory inquiries.
Process transfers, emergency stock removals, and material reallocation.
Maintain assembly diagrams and documentation; process on‑demand picks and stock requests.
Provide confidential administrative support; act as liaison between staff and other work groups.
Process personnel actions in HRMIS; create visitor access requests; review vendor lists.
Greet visitors, answer calls, and route inquiries per policy.
Assist in drafting Standard Operating Procedures and implementing process changes.
Review travel expenses in Fieldglass; ensure compliance with federal guidelines.
Serve as Conference Room Support liaison; assist with scheduling and setup.
Maintain desk reference manual and track training deadlines.
Schedule interviews and meetings; prepare access documents and escort visitors.
Attend and participate in Administrative Team meetings.
Work collaboratively to standardize and improve administrative processes.
Resolve organizational issues and complete team assignments.
Coordinate office moves, onboarding, IT requests, and supply distribution.
Manage badge returns, cell phone inventory, and service setup.
Organize meetings, conferences, and training; handle logistics and equipment.
Draft agendas, prepare materials, and take meeting minutes.
Arrange domestic and foreign travel; process authorizations and vouchers in Concur.
Track approvals and ensure timely reimbursement.
Prepare and review federal personnel time reports; reconcile leave calendars.
Verify contract personnel timesheets in Fieldglass.
Communicate time‑keeping policies and ensure compliance.
Prepare CFTE extension documents; schedule interviews and performance reviews.
Track reporting requirements and assist with training completion.
Requirements
Associate’s degree in Business Administration, Management, Business Operations or a related field is preferred.
Bachelor’s degree in Business Administration, Management, Business Operations or a related field is preferred.
With an Associate’s degree in applicable fields, 2 years directly related experience is required.
With a Bachelor’s degree in applicable fields, 4 years directly related experience is required.
Without a degree, 6 years of directly related experience is required.
Experience should be consistent with specific requirements of program support and progressively more technical in nature.
3 years’ workplace experience in mid/high‑level, compliance, procedural and process‑driven Customer Service or Operational Support positions.
Intermediate to Advanced skills in Microsoft Outlook, Excel, PowerPoint, Word, Visio and MS Project; sufficient to utilize formulas, manipulate data and create charts.
Intermediate to Advanced skills/experience with SharePoint sufficient to support, manage, edit, and maintain site.
High degree of confidentiality.
Integrated Office environment (worked in a team environment to manage program compliance, customer service, information sharing).
Demonstrated editing and proofreading skills.
Valid U.S. Driver’s License is required.
Work sponsorship is not available at this time. Third‑party candidates will not be considered for this position.
Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.
ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if requested.
If you have any questions about the job posting, please contact recruiting@acsprostaffing.com
If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com
Seniorities Associate
Employment type Full‑time
Job function Administrative Electric Power Transmission, Control, and Distribution
#J-18808-Ljbffr