United States Olympic & Paralympic Committee
Coordinator, Foundation Operations
United States Olympic & Paralympic Committee, Colorado Springs, Colorado, United States, 80509
Join to apply for the
Coordinator, Foundation Operations
role at
United States Olympic & Paralympic Committee .
Are you mission-driven and passionate about helping others succeed? Do you strive to lead, follow, and act with integrity? Are you the one who honors your commitments? Is building trusting relationships an integral part of why you do what you do? Do you push limits and challenge the status quo? If you answered
YES , keep reading to discover how you can significantly contribute to Team USA's success!
Summary of Responsibilities The United States Olympic & Paralympic Committee (USOPC) is a nonprofit organization and is one of the only National Olympic/Paralympic Committees in the world that does not receive government funding for its Olympic & Paralympic programs, instead relying on the generous support of a committed community of sponsors and donors. Increasing philanthropic support for U.S. athletes is one of the USOPC’s highest strategic priorities and hence, the organization has established the U.S. Olympic and Paralympic Foundation (USOPF) as the fundraising organization for the USOPC and is investing significant resources in its Development division. This role serves as the glue that holds the Foundation together, ensuring smooth operations across multiple critical functions. From onboarding new team members and managing essential systems to keeping vendor payments on track, this position is central to maintaining efficiency within the division. Acting as a trusted resource, the role provides vital backup support to other administrative positions and plays a key part in fostering team culture by organizing events that bring fun and camaraderie to our staff. The person who will thrive in this role enjoys supporting across many different responsibilities and eagerly steps into any new task they are asked to take on. Flexibility, resourcefulness, and a willingness to learn are essential, as this position often serves as the go-to problem solver for unexpected needs.
Here’s How You’ll Have An Impact Financial & Administrative Operations (30%)
Manage travel and expense support for Development Leadership Team (including coordination and troubleshooting for systems like Concur).
Process and track invoices, including those related to the Annual Fund, ensuring timely and accurate payment to vendors.
Oversee supply orders and purchase requests for operations teams and occasional other departments, maintaining cost efficiency and compliance with procurement guidelines.
Serve as a liaison between internal teams and finance to resolve payment or expense issues promptly.
Information & Resource Management (30%)
Lead onboarding for new hires, including systems orientation (Ultipro, SharePoint, Concur) and acting as the primary point of contact for hiring managers and staff during onboarding.
Maintain and update USOPF SharePoint permissions, content, and Huddle Page to ensure accurate and accessible information for staff.
Manage USOPF Outlook shared calendars and distribution lists to support team coordination and communication.
Provide Annual Fund support through daily mail management (including handling return mail) and monitoring the 1-800 voicemail line for donor inquiries.
Maintain staff information resources, including address manifests and the staff bio book, ensuring accuracy and confidentiality.
Backup & Cross-Functional Support (20%)
Provide coverage for key roles during absences, including the Chief Development Officer’s office, regional administrative positions, and gift processing.
Serve as a flexible resource for urgent administrative needs across departments, ensuring continuity of operations during peak periods or staffing gaps.
Event & Logistics Coordination (20%)
Plan and execute HQ and Colorado Springs team gatherings, including logistics, scheduling, and vendor coordination.
Manage event budgets, ensuring cost-effective planning while delivering high-quality experiences.
Organize team-building activities and recognition initiatives, such as birthday kudos boards, to foster a positive and connected workplace culture.
Additional Responsibilities Perform other duties as assigned.
Required Skills and Experience
Associate’s degree or equivalent work experience.
2+ years of experience in office operations or administrative support to executive leadership.
1+ year of experience working with database systems – Salesforce preferred.
Work history in a philanthropic environment preferred.
Experience providing excellent customer service to internal stakeholders.
Creative, energetic self-starter who takes the initiative to learn and share new techniques to improve office efficiencies.
Excellent oral and written communication skills and a high aptitude for technology and database systems.
Highly proficient in Microsoft Office products including Outlook, Excel, Word, and PowerPoint.
Must possess strong interpersonal skills, flexibility, and ability to collaborate effectively with all constituent groups including peers, executives, donors, athletes, and volunteers, and with a variety of working styles.
Meticulous attention to detail and accuracy.
Excellent problem-solving capabilities.
Ability to maintain composure, discretion, and absolute confidentiality.
Proven ability to independently take appropriate action and make sound decisions within scope of authority.
Ability to handle non-routine matters and special projects with either minimum or specific instruction.
An appreciation for the Olympic & Paralympic Movements and the power of sport is required.
Tools, Equipment, & Conditions
Standard office equipment.
Personal computer, peripherals, and related software.
Motor vehicles/motorized carts.
Office environment in multi-story building on a multi-building site.
Occasions of non-traditional work hours.
Prolonged sitting and use of hands/wrists.
Regular attendance at work is an essential job function.
Location Colorado Springs Downtown Headquarters – Hybrid.
Additional Information
Hiring pay range: $22.65 - $26.00.
This Full-Time, Non-Exempt position is intended to work 40 hours per week.
Bonus: This position will be eligible for the Annual Incentive Award Program, which has a 5% target. The USOPC may change or eliminate this program at any time at its sole discretion.
Benefits: This position will be eligible for USOPC benefits. You can view a summary here.
This role will be posted until 1/26/2026.
Seniority level Entry level
Employment type Full-time
Job function Other
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Coordinator, Foundation Operations
role at
United States Olympic & Paralympic Committee .
Are you mission-driven and passionate about helping others succeed? Do you strive to lead, follow, and act with integrity? Are you the one who honors your commitments? Is building trusting relationships an integral part of why you do what you do? Do you push limits and challenge the status quo? If you answered
YES , keep reading to discover how you can significantly contribute to Team USA's success!
Summary of Responsibilities The United States Olympic & Paralympic Committee (USOPC) is a nonprofit organization and is one of the only National Olympic/Paralympic Committees in the world that does not receive government funding for its Olympic & Paralympic programs, instead relying on the generous support of a committed community of sponsors and donors. Increasing philanthropic support for U.S. athletes is one of the USOPC’s highest strategic priorities and hence, the organization has established the U.S. Olympic and Paralympic Foundation (USOPF) as the fundraising organization for the USOPC and is investing significant resources in its Development division. This role serves as the glue that holds the Foundation together, ensuring smooth operations across multiple critical functions. From onboarding new team members and managing essential systems to keeping vendor payments on track, this position is central to maintaining efficiency within the division. Acting as a trusted resource, the role provides vital backup support to other administrative positions and plays a key part in fostering team culture by organizing events that bring fun and camaraderie to our staff. The person who will thrive in this role enjoys supporting across many different responsibilities and eagerly steps into any new task they are asked to take on. Flexibility, resourcefulness, and a willingness to learn are essential, as this position often serves as the go-to problem solver for unexpected needs.
Here’s How You’ll Have An Impact Financial & Administrative Operations (30%)
Manage travel and expense support for Development Leadership Team (including coordination and troubleshooting for systems like Concur).
Process and track invoices, including those related to the Annual Fund, ensuring timely and accurate payment to vendors.
Oversee supply orders and purchase requests for operations teams and occasional other departments, maintaining cost efficiency and compliance with procurement guidelines.
Serve as a liaison between internal teams and finance to resolve payment or expense issues promptly.
Information & Resource Management (30%)
Lead onboarding for new hires, including systems orientation (Ultipro, SharePoint, Concur) and acting as the primary point of contact for hiring managers and staff during onboarding.
Maintain and update USOPF SharePoint permissions, content, and Huddle Page to ensure accurate and accessible information for staff.
Manage USOPF Outlook shared calendars and distribution lists to support team coordination and communication.
Provide Annual Fund support through daily mail management (including handling return mail) and monitoring the 1-800 voicemail line for donor inquiries.
Maintain staff information resources, including address manifests and the staff bio book, ensuring accuracy and confidentiality.
Backup & Cross-Functional Support (20%)
Provide coverage for key roles during absences, including the Chief Development Officer’s office, regional administrative positions, and gift processing.
Serve as a flexible resource for urgent administrative needs across departments, ensuring continuity of operations during peak periods or staffing gaps.
Event & Logistics Coordination (20%)
Plan and execute HQ and Colorado Springs team gatherings, including logistics, scheduling, and vendor coordination.
Manage event budgets, ensuring cost-effective planning while delivering high-quality experiences.
Organize team-building activities and recognition initiatives, such as birthday kudos boards, to foster a positive and connected workplace culture.
Additional Responsibilities Perform other duties as assigned.
Required Skills and Experience
Associate’s degree or equivalent work experience.
2+ years of experience in office operations or administrative support to executive leadership.
1+ year of experience working with database systems – Salesforce preferred.
Work history in a philanthropic environment preferred.
Experience providing excellent customer service to internal stakeholders.
Creative, energetic self-starter who takes the initiative to learn and share new techniques to improve office efficiencies.
Excellent oral and written communication skills and a high aptitude for technology and database systems.
Highly proficient in Microsoft Office products including Outlook, Excel, Word, and PowerPoint.
Must possess strong interpersonal skills, flexibility, and ability to collaborate effectively with all constituent groups including peers, executives, donors, athletes, and volunteers, and with a variety of working styles.
Meticulous attention to detail and accuracy.
Excellent problem-solving capabilities.
Ability to maintain composure, discretion, and absolute confidentiality.
Proven ability to independently take appropriate action and make sound decisions within scope of authority.
Ability to handle non-routine matters and special projects with either minimum or specific instruction.
An appreciation for the Olympic & Paralympic Movements and the power of sport is required.
Tools, Equipment, & Conditions
Standard office equipment.
Personal computer, peripherals, and related software.
Motor vehicles/motorized carts.
Office environment in multi-story building on a multi-building site.
Occasions of non-traditional work hours.
Prolonged sitting and use of hands/wrists.
Regular attendance at work is an essential job function.
Location Colorado Springs Downtown Headquarters – Hybrid.
Additional Information
Hiring pay range: $22.65 - $26.00.
This Full-Time, Non-Exempt position is intended to work 40 hours per week.
Bonus: This position will be eligible for the Annual Incentive Award Program, which has a 5% target. The USOPC may change or eliminate this program at any time at its sole discretion.
Benefits: This position will be eligible for USOPC benefits. You can view a summary here.
This role will be posted until 1/26/2026.
Seniority level Entry level
Employment type Full-time
Job function Other
Referrals increase your chances of interviewing at United States Olympic & Paralympic Committee by 2x.
Get notified about new Foundation Coordinator jobs in
Colorado Springs, CO .
#J-18808-Ljbffr