U.S. Olympic Committee
Coordinator, Foundation Operations
U.S. Olympic Committee, Colorado Springs, Colorado, United States, 80509
Summary of Responsibilities
The United States Olympic & Paralympic Committee (USOPC) is a nonprofit organization and is one of the only National Olympic/Paralympic Committees in the world that does not receive government funding for its Olympic & Paralympic programs, instead relying on the generous support of a committed community of sponsors and donors. Increasing philanthropic support for U.S. athletes-eyes highest strategic priority, the organization has established the U.S. Olympic and Paralympic Foundation (USOPF) as the fundraising organization for the USOPC and is investing significant resources in its Development division.
This role serves as the glue that holds the Foundation together, ensuring smooth operations across multiple critical functions. From onboarding new team members and managing essential systems to keeping vendor payments on track, the position is central to maintaining efficiency within the division. Acting as a trusted 를 resource, the role provides vital backup support to other administrative positions and plays a key part in budgeting the team culture by organizing events thatzek bring fun and camaraderie to our staff.
The person who will thrive in this role enjoys supporting across many different responsibilities and eagerly steps into any new task they are asked to take on. Flexibility, resourcefulness, and a willingness to learn are essential, as this position often serves as the go-to problem solver for unexpected needs.
Financial & Administrative Operations (30%)
Manage travel and expense support for Development Leadership Team (including coordination and troubleshooting for systems like Concur).
Process and track invoices, including those related to the Annual Fund, ensuring timely and accurate payment to vendors.
Oversee supply orders and purchase requests for operations teams and occasional other departments, maintaining cost efficiency and compliance with procurement guidelines.
Serve as a liaison between internal teams and finance to resolve payment or expense issues promptly.
Information & Resource Management (30%)
Lead onboarding for new hires, including systems orientation (Ultipro, SharePoint, Concur) and acting as the primary point of contact for hiring managers and staff during onboarding.
Maintain and update USOPF SharePoint permissions, content, and Huddle Page to ensure accurate and accessible information for staff.
Manage USOPF Outlook shared calendars and distribution lists to support team coordination and communication.
Provide Annual Fund support through daily mail management (including handling return mail) and monitoring the 1-800 voicemail line for donor inquiries.
Maintain staff information resources, including address manifests and the staff bio book, ensuring accuracy and confidentiality.
Backup & Cross-Functional Support (20%)
Provide coverage for key roles during absences, including the Chief Development Officer’s office, regional administrative positions, and gift processing.
Serve as a flexible resource for urgent administrative needs across departments, ensuring continuity of operations during peak periods or staffing gaps.
Event & Logistics Coordination (20%)
Plan and execute HQ and Colorado Springs team gatherings, including logistics, scheduling, and vendor coordination.
Manage event budgets, ensuring cost-effective planning while delivering high-quality experiences.
Organize team-building activities and recognition initiatives, such as birthday kudos boards, to foster a positive and connected workplace culture.
Perform other duties as assigned. \ears Skills and Experience Required
Associate’s degree or equivalent work experience.
2+ years of experience in office operations, experience or administrative support to executive leadership.
1+ years of experience working with database systems – Salesforce preferred.
Work history in a philanthropic environment preferred.
Experience providing excellent customer service to internal stakeholders.
Creative, energetic self-starter who takes the initiative to learn and share new techniques to improve office efficiencies.
Excellent oral and written communication skills and a high aptitude for technology and database systems.
Highly proficient in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
Must possess strong interpersonal skills, flexibility, and ability to collaborate effectively with all constituent groups including peers, executives, donors, athletes, and volunteers and with a variety of working styles.
Meticulous attention to detail and accuracy.
Excellent problem-solving capabilities.
Ability to maintain composure, discretion, and absolute confidentiality.
Proven ability to independently take appropriate action and make sound decisions within scope of authority.
Ability to handle non-routine matters and special projects with either minimum or specific instruction.
An appreciation for the Olympic & Paralympic Movements and the power of sport is required.
Tools, Equipment & Conditions
Standard office equipment.
.keyboard, peripherals, and related software.
Motor vehicles/motorized carts.
Office environment in multi-story building on a multi-building site.
Occasions of non-traditional work hours.
Prolonged sitting and use of hands/wrists.
Regular attendance at work is an essential job function.
#J-18808-Ljbffr
This role serves as the glue that holds the Foundation together, ensuring smooth operations across multiple critical functions. From onboarding new team members and managing essential systems to keeping vendor payments on track, the position is central to maintaining efficiency within the division. Acting as a trusted 를 resource, the role provides vital backup support to other administrative positions and plays a key part in budgeting the team culture by organizing events thatzek bring fun and camaraderie to our staff.
The person who will thrive in this role enjoys supporting across many different responsibilities and eagerly steps into any new task they are asked to take on. Flexibility, resourcefulness, and a willingness to learn are essential, as this position often serves as the go-to problem solver for unexpected needs.
Financial & Administrative Operations (30%)
Manage travel and expense support for Development Leadership Team (including coordination and troubleshooting for systems like Concur).
Process and track invoices, including those related to the Annual Fund, ensuring timely and accurate payment to vendors.
Oversee supply orders and purchase requests for operations teams and occasional other departments, maintaining cost efficiency and compliance with procurement guidelines.
Serve as a liaison between internal teams and finance to resolve payment or expense issues promptly.
Information & Resource Management (30%)
Lead onboarding for new hires, including systems orientation (Ultipro, SharePoint, Concur) and acting as the primary point of contact for hiring managers and staff during onboarding.
Maintain and update USOPF SharePoint permissions, content, and Huddle Page to ensure accurate and accessible information for staff.
Manage USOPF Outlook shared calendars and distribution lists to support team coordination and communication.
Provide Annual Fund support through daily mail management (including handling return mail) and monitoring the 1-800 voicemail line for donor inquiries.
Maintain staff information resources, including address manifests and the staff bio book, ensuring accuracy and confidentiality.
Backup & Cross-Functional Support (20%)
Provide coverage for key roles during absences, including the Chief Development Officer’s office, regional administrative positions, and gift processing.
Serve as a flexible resource for urgent administrative needs across departments, ensuring continuity of operations during peak periods or staffing gaps.
Event & Logistics Coordination (20%)
Plan and execute HQ and Colorado Springs team gatherings, including logistics, scheduling, and vendor coordination.
Manage event budgets, ensuring cost-effective planning while delivering high-quality experiences.
Organize team-building activities and recognition initiatives, such as birthday kudos boards, to foster a positive and connected workplace culture.
Perform other duties as assigned. \ears Skills and Experience Required
Associate’s degree or equivalent work experience.
2+ years of experience in office operations, experience or administrative support to executive leadership.
1+ years of experience working with database systems – Salesforce preferred.
Work history in a philanthropic environment preferred.
Experience providing excellent customer service to internal stakeholders.
Creative, energetic self-starter who takes the initiative to learn and share new techniques to improve office efficiencies.
Excellent oral and written communication skills and a high aptitude for technology and database systems.
Highly proficient in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
Must possess strong interpersonal skills, flexibility, and ability to collaborate effectively with all constituent groups including peers, executives, donors, athletes, and volunteers and with a variety of working styles.
Meticulous attention to detail and accuracy.
Excellent problem-solving capabilities.
Ability to maintain composure, discretion, and absolute confidentiality.
Proven ability to independently take appropriate action and make sound decisions within scope of authority.
Ability to handle non-routine matters and special projects with either minimum or specific instruction.
An appreciation for the Olympic & Paralympic Movements and the power of sport is required.
Tools, Equipment & Conditions
Standard office equipment.
.keyboard, peripherals, and related software.
Motor vehicles/motorized carts.
Office environment in multi-story building on a multi-building site.
Occasions of non-traditional work hours.
Prolonged sitting and use of hands/wrists.
Regular attendance at work is an essential job function.
#J-18808-Ljbffr