EmpowerMe Wellness
Care Coordinator - Part-Time or Full-Time
EmpowerMe Wellness, Huntington Beach, California, us, 92615
Care Coordinator - Part-Time or Full-Time
Join EmpowerMe Wellness as a Care Coordinator, working part‑time or full‑time to provide administrative and care delivery support for senior living communities nationwide.
About Us EmpowerMe Wellness is a tech‑enabled, multi‑service healthcare organization on a mission to improve the lives of seniors. We enrich senior living communities nationwide through integrated on‑site therapy, pharmacy services, primary care, and more. With a team of more than 3,000 clinicians and professionals, we focus on improving wellness and driving positive outcomes from a place of deep compassion and expertise.
Position Summary As the Care Coordinator, you will work closely with the Area Director of Operations and be responsible for providing administrative and care delivery support in communities. You will assist in optimizing therapist schedules, supporting intakes, and completing 360 touchpoints to ensure consistent and comprehensive interactions with residents, families, and staff. The ideal candidate will be highly organized, detail‑oriented, and adept at multitasking to support overall operational effectiveness and quality of care within the community.
Responsibilities Intake Process
Support Clinic Directors to drive completion of intake process for new residents, including gathering necessary documentation, information and obtaining consent from resident or Power of Attorney (POA)
Submit orders to physicians including faxing/emailing orders to Primary Care Provider if therapy is indicated on screening
Ensure completion of evaluations occurs
Assist with obtaining undersigned therapy documents from physicians
Scheduling and Team Member Support
Review underhours reports and support Clinic Directors to coordinate therapists’ weekly schedules to optimize efficiency
Support new team members on Day 1 to help get equipment set up, logged into courses/training classes, etc.
Support daily clinic operations, including scheduling, documentation, and follow‑up needs, while maintaining strong relationships with community partners
Identifying and Supporting Wellness Needs
Assist in identifying therapy needs and 360 participation (via falls reports, new move‑ins, screening tracker, DC from therapy, etc.) and communicate needs to Clinic Director and/or ADO to begin screening
Weekly on‑site presence in communities to build relationships with team members, residents, and community partners. Essential for intakes, identifying therapy needs, and coordinating schedules
Serve as the point of contact for residents, families, and therapy teams, ensuring smooth coordination of care and timely communication
Anticipate and resolve issues that impact the resident experience, escalating concerns when needed to keep care delivery on track
Contribute to a positive resident experience by staying engaged, informed, and responsive to the needs of the communities served
Reporting
Review operational reports and act on closing gaps
Send weekly therapy and 360 census spreadsheet to Executive Director, Director of Wellness, Clinic Director and ADO
Follow‑up with therapist weekly to ensure completion of documents due as outlined in the documentation due dates report
Follow‑up on outstanding items outlined in the Missing Documents Report and send to the records management team
Send individual therapist weekly to ensure timely closeouts by reviewing Labor Log Report and Weekly Closeout via Hotlist
Clinic Director Coverage
Serve as an interim clinic director to cover for PTO or openings by attending standup meetings, tours of community, and explaining EmpowerMe services to current/prospective residents
Misc and General Administrative Support
Other tasks as identified such as, but not limited to: coordinating with ADO to order supplies as requested, and assisting in completion of Agency required tasks
Comply with HIPAA and PHI guidelines and always protect confidentiality
Communicate professionally and clearly and maintain a good working relationship with physicians, care staff, and interdisciplinary teams, as well as demonstrate flexibility to ensure patient/community needs are being met
Qualifications Care Coordinator Qualifications, Education and Experience
Certification in healthcare, business administration, or related field. Two years of relevant experience in a senior living setting preferred
Proven experience in administrative and operational roles, including managing schedules, handling correspondence, and maintaining records
Experience in a customer‑facing role, with a focus on providing exceptional service to residents and their families
Solid understanding of Wellness offerings, Physical, Occupational, and Speech Therapy for seniors, as well as a general knowledge of laws and restrictions regarding Assisted Living, Independent Living, and Memory Care preferred
Exceptional communication and interpersonal skills are required, along with the heart and passion for working with older adults while providing the best care possible
Ability to work well with others and take direction from management
Passion for achieving results through self‑motivation, initiative, and proactive orientation with a sense of professional curiosity, desire to learn new things, and to find/recommend solutions to problems
Sense of professional curiosity, desire to learn new things, and to find/recommend solutions to problems
Must have the ability to remain calm in stressful situations, be flexible, work well with many interruptions, and have exceptional multi‑tasking skills
Respect for the principles of patient/resident rights and confidentiality
Computer Skills Proficiency in Internet browsers (e.g., Explorer, Chrome, Firefox) and advanced knowledge of Microsoft Office programs: Outlook, Excel, and Word applications.
Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. An individual should possess the physical ability to lift/move 20lbs, maintain a stationary position, move freely, operate equipment, ascend/descend freely, position self to reach equipment above or below average standing height, and communicate with employees throughout the organization. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; sit; stoop; walk; use hands and fingers to handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
This employer is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.
Seniority level
Entry level
Employment type
Full‑time
Job function
Other
Industries
Hospitals and Health Care
#J-18808-Ljbffr
About Us EmpowerMe Wellness is a tech‑enabled, multi‑service healthcare organization on a mission to improve the lives of seniors. We enrich senior living communities nationwide through integrated on‑site therapy, pharmacy services, primary care, and more. With a team of more than 3,000 clinicians and professionals, we focus on improving wellness and driving positive outcomes from a place of deep compassion and expertise.
Position Summary As the Care Coordinator, you will work closely with the Area Director of Operations and be responsible for providing administrative and care delivery support in communities. You will assist in optimizing therapist schedules, supporting intakes, and completing 360 touchpoints to ensure consistent and comprehensive interactions with residents, families, and staff. The ideal candidate will be highly organized, detail‑oriented, and adept at multitasking to support overall operational effectiveness and quality of care within the community.
Responsibilities Intake Process
Support Clinic Directors to drive completion of intake process for new residents, including gathering necessary documentation, information and obtaining consent from resident or Power of Attorney (POA)
Submit orders to physicians including faxing/emailing orders to Primary Care Provider if therapy is indicated on screening
Ensure completion of evaluations occurs
Assist with obtaining undersigned therapy documents from physicians
Scheduling and Team Member Support
Review underhours reports and support Clinic Directors to coordinate therapists’ weekly schedules to optimize efficiency
Support new team members on Day 1 to help get equipment set up, logged into courses/training classes, etc.
Support daily clinic operations, including scheduling, documentation, and follow‑up needs, while maintaining strong relationships with community partners
Identifying and Supporting Wellness Needs
Assist in identifying therapy needs and 360 participation (via falls reports, new move‑ins, screening tracker, DC from therapy, etc.) and communicate needs to Clinic Director and/or ADO to begin screening
Weekly on‑site presence in communities to build relationships with team members, residents, and community partners. Essential for intakes, identifying therapy needs, and coordinating schedules
Serve as the point of contact for residents, families, and therapy teams, ensuring smooth coordination of care and timely communication
Anticipate and resolve issues that impact the resident experience, escalating concerns when needed to keep care delivery on track
Contribute to a positive resident experience by staying engaged, informed, and responsive to the needs of the communities served
Reporting
Review operational reports and act on closing gaps
Send weekly therapy and 360 census spreadsheet to Executive Director, Director of Wellness, Clinic Director and ADO
Follow‑up with therapist weekly to ensure completion of documents due as outlined in the documentation due dates report
Follow‑up on outstanding items outlined in the Missing Documents Report and send to the records management team
Send individual therapist weekly to ensure timely closeouts by reviewing Labor Log Report and Weekly Closeout via Hotlist
Clinic Director Coverage
Serve as an interim clinic director to cover for PTO or openings by attending standup meetings, tours of community, and explaining EmpowerMe services to current/prospective residents
Misc and General Administrative Support
Other tasks as identified such as, but not limited to: coordinating with ADO to order supplies as requested, and assisting in completion of Agency required tasks
Comply with HIPAA and PHI guidelines and always protect confidentiality
Communicate professionally and clearly and maintain a good working relationship with physicians, care staff, and interdisciplinary teams, as well as demonstrate flexibility to ensure patient/community needs are being met
Qualifications Care Coordinator Qualifications, Education and Experience
Certification in healthcare, business administration, or related field. Two years of relevant experience in a senior living setting preferred
Proven experience in administrative and operational roles, including managing schedules, handling correspondence, and maintaining records
Experience in a customer‑facing role, with a focus on providing exceptional service to residents and their families
Solid understanding of Wellness offerings, Physical, Occupational, and Speech Therapy for seniors, as well as a general knowledge of laws and restrictions regarding Assisted Living, Independent Living, and Memory Care preferred
Exceptional communication and interpersonal skills are required, along with the heart and passion for working with older adults while providing the best care possible
Ability to work well with others and take direction from management
Passion for achieving results through self‑motivation, initiative, and proactive orientation with a sense of professional curiosity, desire to learn new things, and to find/recommend solutions to problems
Sense of professional curiosity, desire to learn new things, and to find/recommend solutions to problems
Must have the ability to remain calm in stressful situations, be flexible, work well with many interruptions, and have exceptional multi‑tasking skills
Respect for the principles of patient/resident rights and confidentiality
Computer Skills Proficiency in Internet browsers (e.g., Explorer, Chrome, Firefox) and advanced knowledge of Microsoft Office programs: Outlook, Excel, and Word applications.
Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. An individual should possess the physical ability to lift/move 20lbs, maintain a stationary position, move freely, operate equipment, ascend/descend freely, position self to reach equipment above or below average standing height, and communicate with employees throughout the organization. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; sit; stoop; walk; use hands and fingers to handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
This employer is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.
Seniority level
Entry level
Employment type
Full‑time
Job function
Other
Industries
Hospitals and Health Care
#J-18808-Ljbffr