Milliner Talent Solutions
Accounting Office Manager
Milliner Talent Solutions, Greencastle, Indiana, United States, 46135
Executive Recruiter | Milliner Talent Solutions
Our client located in Greencastle, Indiana is looking for an
Office/Accounting Manager
who will be the CFO’s right hand—a detail‑oriented, proactive professional who thrives in a fast‑paced environment. This is not simply an administrative role – this is an opportunity to help maintain the operational backbone of the company.
Responsibilities
Oversee day‑to‑day office operations, vendor management, and administrative workflows.
Manage accounts payable/receivable, delegate processing of invoices, and maintain accurate job cost coding.
Administer payroll, verify timesheets, and ensure compliance with union and prevailing wage requirements, and coordinate quarterly tax payments with accountants.
Oversee purchasing and P.O. tracking for materials, vendors, and subcontractors.
Maintain project documentation—contracts, change orders, insurance certificates, and permits.
Support HR and onboarding—new‑hire documentation, benefits coordination, and recordkeeping.
Ensure compliance for subcontractors (COIs, W‑9s).
Assist CFO and the outsourced accounting firm with monthly/quarterly/annual close and audit processes.
Requirements
5+ years of office management or construction accounting and administration experience (HVAC, electrical, plumbing, or general contracting preferred).
Bachelor degree in Accounting, Finance, or similar field preferred.
Proficient with accounting/payroll software (Foundation Software or similar).
Solid understanding of construction purchasing, job costing, and payroll processes.
Strong Excel/reporting skills and attention to detail.
Excellent communication and organizational skills.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Accounting/Auditing and Administrative
Industries Construction
Inferred from the description for this job
Medical insurance
Vision insurance
401(k)
#J-18808-Ljbffr
Office/Accounting Manager
who will be the CFO’s right hand—a detail‑oriented, proactive professional who thrives in a fast‑paced environment. This is not simply an administrative role – this is an opportunity to help maintain the operational backbone of the company.
Responsibilities
Oversee day‑to‑day office operations, vendor management, and administrative workflows.
Manage accounts payable/receivable, delegate processing of invoices, and maintain accurate job cost coding.
Administer payroll, verify timesheets, and ensure compliance with union and prevailing wage requirements, and coordinate quarterly tax payments with accountants.
Oversee purchasing and P.O. tracking for materials, vendors, and subcontractors.
Maintain project documentation—contracts, change orders, insurance certificates, and permits.
Support HR and onboarding—new‑hire documentation, benefits coordination, and recordkeeping.
Ensure compliance for subcontractors (COIs, W‑9s).
Assist CFO and the outsourced accounting firm with monthly/quarterly/annual close and audit processes.
Requirements
5+ years of office management or construction accounting and administration experience (HVAC, electrical, plumbing, or general contracting preferred).
Bachelor degree in Accounting, Finance, or similar field preferred.
Proficient with accounting/payroll software (Foundation Software or similar).
Solid understanding of construction purchasing, job costing, and payroll processes.
Strong Excel/reporting skills and attention to detail.
Excellent communication and organizational skills.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Accounting/Auditing and Administrative
Industries Construction
Inferred from the description for this job
Medical insurance
Vision insurance
401(k)
#J-18808-Ljbffr