Montana State University - Office of Student Engagement
Business Operations Manager
Montana State University - Office of Student Engagement, Bozeman, Montana, us, 59772
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Business Operations Manager
role at
Montana State University - Office of Student Engagement
Position Overview QCORE is searching for an enthusiastic and motivated individual to perform administrative support activities for QCORE. The Business Operations Manager executes fiscal and HR services while providing critical assistance to the QCORE Director and team in their mission to provide outstanding education and research opportunities at Montana State University.
Duties and Responsibilities Administrative Duties
supporting, coordinating, and implementing QCORE initiatives
drafting and editing correspondence, reports and presentations
scheduling meetings, creating meeting agendas and materials, and communicating all relevant details to participants
making travel arrangements and appointments
handling phone, email and postal mail inquiries and responding appropriately
Fiscal Duties
collaborating with Fiscal Shared Services to process daily accounting transactions, prepare and review financial reports, and identify and resolve errors and discrepancies in a timely manner
providing guidance and assistance to the QCORE team with Chrome River, including travel pre‑approvals and expense reports, serving as departmental account manager for purchasing card transactions
providing guidance and assistance to the QCORE team with the procurement of goods and services, including utilizing SmartBuyMSU
maintaining capital and minor/sensitive equipment inventories
Human Resources Duties
tracking and monitoring QCORE HR actions with MSU Human Resources
serving as the primary point of contact for QCORE with MSU Human Resources to hire students
creating and processing various types of personnel appointments and reappointments for staff and students and reporting personnel actions to QCORE leadership via a dashboard
conducting biweekly pre‑payroll audits to ensure accuracy of payroll, identifying and resolving errors and discrepancies in a timely manner
Conference and Event Duties Plan events, conferences, and lectures, including securing facilities, preparing schedules, promoting events, and, where appropriate, arranging for food, lodging, and transportation. This may include participating in events as on‑site staff.
Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree and progressively responsible experience in administrative support, project coordination, hospitality, events management, or related fields, or an equivalent combination of relevant education and/or experience.
Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines and exercising adaptability with a high degree of accuracy and close attention to detail, while maintaining a positive, effective and professional attitude.
Demonstrated proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and other relevant computer software.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Administrative and fiscal management experience in an institution of higher education.
Experience with federal cooperative agreements and large, complex, multi‑disciplinary grants and contracts.
Demonstrated skills with grants and contracts administration and reporting, including knowledge of federal rules and regulations.
Experience working with Montana State University policies, procedures and systems.
The Successful Candidate Will
Possess the ability to maintain confidentiality of records and information.
Possess excellent verbal and written communication skills to effectively and confidently communicate with employees, students and the public in person, over the phone and by email.
Be able to work independently with minimal supervision as well as work effectively as a member of a team.
Use independent judgment, intellectual analysis and evaluation to solve complex operating problems.
Be able to effectively prioritize workload and activities to meet deadlines and adapt to changing priorities while maintaining a positive, effective and professional manner.
Establish and maintain effective working relations with co‑workers and other departments and staff across campus.
Represent QCORE and Montana State University in a professional and courteous manner.
Position Special Requirements/Additional Information This position is contingent upon continued grant funding. This is a full‑time – 1.0 FTE position (40 hours per week). Occasional work on nights and weekends is required for onsite event management. Successful candidate must be able to comply with the federally mandated requirements of U.S. export control laws, which may require proof that candidate is a U.S. person. Per 22 CFR 120.15, U.S. person means a person who is a lawful permanent resident as defined by 8 U.S.C. 1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3).
EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
Applicant Documents
Resume
Cover Letter
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Business Operations Manager
role at
Montana State University - Office of Student Engagement
Position Overview QCORE is searching for an enthusiastic and motivated individual to perform administrative support activities for QCORE. The Business Operations Manager executes fiscal and HR services while providing critical assistance to the QCORE Director and team in their mission to provide outstanding education and research opportunities at Montana State University.
Duties and Responsibilities Administrative Duties
supporting, coordinating, and implementing QCORE initiatives
drafting and editing correspondence, reports and presentations
scheduling meetings, creating meeting agendas and materials, and communicating all relevant details to participants
making travel arrangements and appointments
handling phone, email and postal mail inquiries and responding appropriately
Fiscal Duties
collaborating with Fiscal Shared Services to process daily accounting transactions, prepare and review financial reports, and identify and resolve errors and discrepancies in a timely manner
providing guidance and assistance to the QCORE team with Chrome River, including travel pre‑approvals and expense reports, serving as departmental account manager for purchasing card transactions
providing guidance and assistance to the QCORE team with the procurement of goods and services, including utilizing SmartBuyMSU
maintaining capital and minor/sensitive equipment inventories
Human Resources Duties
tracking and monitoring QCORE HR actions with MSU Human Resources
serving as the primary point of contact for QCORE with MSU Human Resources to hire students
creating and processing various types of personnel appointments and reappointments for staff and students and reporting personnel actions to QCORE leadership via a dashboard
conducting biweekly pre‑payroll audits to ensure accuracy of payroll, identifying and resolving errors and discrepancies in a timely manner
Conference and Event Duties Plan events, conferences, and lectures, including securing facilities, preparing schedules, promoting events, and, where appropriate, arranging for food, lodging, and transportation. This may include participating in events as on‑site staff.
Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree and progressively responsible experience in administrative support, project coordination, hospitality, events management, or related fields, or an equivalent combination of relevant education and/or experience.
Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines and exercising adaptability with a high degree of accuracy and close attention to detail, while maintaining a positive, effective and professional attitude.
Demonstrated proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and other relevant computer software.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Administrative and fiscal management experience in an institution of higher education.
Experience with federal cooperative agreements and large, complex, multi‑disciplinary grants and contracts.
Demonstrated skills with grants and contracts administration and reporting, including knowledge of federal rules and regulations.
Experience working with Montana State University policies, procedures and systems.
The Successful Candidate Will
Possess the ability to maintain confidentiality of records and information.
Possess excellent verbal and written communication skills to effectively and confidently communicate with employees, students and the public in person, over the phone and by email.
Be able to work independently with minimal supervision as well as work effectively as a member of a team.
Use independent judgment, intellectual analysis and evaluation to solve complex operating problems.
Be able to effectively prioritize workload and activities to meet deadlines and adapt to changing priorities while maintaining a positive, effective and professional manner.
Establish and maintain effective working relations with co‑workers and other departments and staff across campus.
Represent QCORE and Montana State University in a professional and courteous manner.
Position Special Requirements/Additional Information This position is contingent upon continued grant funding. This is a full‑time – 1.0 FTE position (40 hours per week). Occasional work on nights and weekends is required for onsite event management. Successful candidate must be able to comply with the federally mandated requirements of U.S. export control laws, which may require proof that candidate is a U.S. person. Per 22 CFR 120.15, U.S. person means a person who is a lawful permanent resident as defined by 8 U.S.C. 1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3).
EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
Applicant Documents
Resume
Cover Letter
#J-18808-Ljbffr