Accounting Technician Job at Berkeley Unified School District in Berkeley

BASIC FUNCTION

Under assigned supervisor, perform a variety of technical accounting duties in the review, evaluation and adjustment of assigned accounts; maintain, audit and reconcile assigned accounts; prepare, maintain and assure accuracy of various financial records and reports.

REPRESENTATIVE DUTIES

ESSENTIAL DUTIES

• Perform a variety of technical accounting duties in the review, evaluation and adjustment of assigned accounts; provide technical accounting support for various accounts and functions such as accounts payable, accounts receivable, payroll and purchasing; audit accounts for errors and make appropriate adjustments.
• Maintain, audit and reconcile assigned accounts; assemble, match, sort, tabulate, check and post a variety of financial and statistical data including income and expenditures; review, adjust and assure accuracy of journal entries; balance and adjust accounts.
• Review, process and evaluate purchase orders, warrants and invoices as assigned; prepare invoices for payment; verify invoices and match with purchase orders; issue and distribute accurate payments to purchase orders as directed.
• Input a variety of financial and statistical data into an assigned computer system; maintain various automated records and files; initiate queries, manipulate data, develop spreadsheets and generate a variety of computerized reports and statements; assure accuracy of input and output data.
• Research, compile, prepare and revise financial data related to assigned accounts and activities; prepare and maintain a variety of auditable financial records, reports and files related to accounts, income, expenditures, transfers, purchase orders, invoices, budgets and assigned activities.
• Maintain contact with vendors to modify and clarify invoices and resolve discrepancies as required; follow-up on purchase orders, invoices, warrants and payments as needed; process and issue payments to reimbursement claims as assigned.
• Process accounts receivable as assigned; reconcile cash accounts; receive, verify and process deposits; check money totals against receipts and invoices to assure accuracy; prepare invoices and arrange for billings as directed.
• Process and evaluate various forms and applications as assigned; compare and reconcile forms, statements, records, reports and other financial documents; identify errors and resolve discrepancies; initiate account transfers as needed.
• Compile, research and evaluate a variety fiscal information related to assigned fiscal functions; assemble and distribute related materials; assure mandated reports are submitted to appropriate agencies according to established time lines.
• Assist designated departments and programs in the maintenance and evaluation of budgetary records and data as assigned; monitor funds for income and expenditures; calculate, prepare and revised budgetary data.
• Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.
• Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
• Perform various clerical duties in support of assigned functions as required; receive and respond to mail and e-mail; prepare routine correspondence; duplicate and distribute materials.

OTHER DUTIES

Perform related duties as assigned.

KNOWLEDGE OF

• Methods, procedures and terminology used in technical accounting work.
• Financial and statistical record-keeping techniques.
• Preparation of financial statements and comprehensive accounting reports.
• General accounting and business functions of an educational organization.
• Policies and objectives of assigned programs and activities.
• Use and processing of requisitions, purchase orders, invoices and related documents.
• Preparation, review and control of assigned accounts.
• Data control procedures and data entry operations.
• Modern office practices, procedures and equipment.
• Operation of a computer and assigned software.
• Oral and written communication skills.
• Interpersonal skills including tact, patience and courtesy.
• Arithmetic computations.

ABILITY TO

• Perform a variety of technical accounting duties in the review, evaluation and adjustment of assigned accounts.
• Maintain accurate financial and statistical records.
• Prepare and evaluate comprehensive accounting reports and statements.
• Verify, balance and adjust accounts.
• Review, process, evaluate and verify a variety of financial information.
• Identify, investigate and resolve financial errors and discrepancies.
• Issue and distribute vendor and claim reimbursement payments as assigned.
• Monitor and audit income and expenditures.
• Assemble, organize and prepare data for records and reports.
• Reconcile, balance and audit assigned accounts.
• Compare numbers and detect errors efficiently.
• Operate standard office equipment including a computer and assigned software.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and time lines.
• Perform arithmetic calculations quickly and accurately.
• Any combination equivalent to: graduation from high school supplemented by college-level course work in accounting or related field and two years increasingly responsible clerical accounting or bookkeeping experienceENVIRONMENT: Office environment.

ENVIRONMENT

Office environment.

PHYSICAL DEMANDS

• Dexterity of hands and fingers to operate a computer keyboard.
• Seeing to read a variety of materials.
• Hearing and speaking to exchange information.
• Sitting for extended periods of time.

EXAMINATION INFORMATION

The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed. The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience/education (T&E) and/or any combination thereof. Only the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test. All other tests will have a passing score set between 50 and 99 depending of a variety of factors affecting that specific recruitment. All candidates must pass the first examination process to be invited to the next step/test in the process. As the testing process consists of a minimum of two examination processes; the weight of each those processes may be determined at any step in the processes. Qualified candidates will be notified of the date, time, and place of the examination(s)/test(s). Candidates will be notified of the minimum pass points/test score for each examination and/or test in the examination process.

SALARIES

All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date.

Notification of Non-Discrimination Policy

The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board also prohibits retaliation against any district employee or job applicant who complains, tests or in any way participates in the district's complaint procedures instituted pursuant to this policy. The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030:

Compliance Officer and Title IX Coordinator
2020 Bonar Street, Room 116
Berkeley, CA 94702
Phone: 510-486-9338
Email: nondiscrimination@berkeley.net