Jaeckle Distributors is hiring: Administrative Assistant in Madison

Administrative Assistant role at Jaeckle Distributors. Overview Jaeckle Distributors is looking for a Part‑Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly—from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks. What You’ll Do Administrative Support Process customer SPIFFs and support expense/reporting activities. Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. Assist senior management with administrative tasks, reporting, and special projects. Order food for office lunches, meetings, and special events. Maintain and update CRM contact records. Help with monthly commission calculations and distribute reports. Serve as liaison between Jaeckle Distributors and our HR support partner. Support workflow for coupon applications used by field sales and customers. Marketing Material & Workroom Support Maintain, organize, and restock supplier brochures, catalogs, and marketing materials. Distribute brochures and hard‑copy materials to field sales. Pick and prepare labels for field sales as requested. Assemble and distribute new customer welcome packets. Order paper, office supplies, and conference room beverages for the Madison office. Requirements Strong proficiency in Microsoft Excel. Highly organized with excellent follow‑through and attention to detail. Professional, reliable, and responsive. Ability to balance multiple priorities in a fast‑paced environment. Team‑oriented with a positive, people‑focused approach. Able to maintain a high level of confidentiality. Our Core Values Take Ownership Support a Positive and Fun Environment Do the Little Things That Make a Big Difference Innovate to Add Value Seniority Level Entry level Employment Type Part‑time Job Function Administrative Industries Wholesale Location: Madison, WI Salary: $45,000.00–$50,000.00 #J-18808-Ljbffr