Administrative Assistant Job at Holiday Inn Estes Park in Estes Park

The opportunity Delaware North Parks and Resorts is hiring a full-time Administrative Assistant to join our team at Holiday Inn Estes Park in Estes Park, Colorado. As an Administrative Assistant, you will be responsible for performing clerical and secretary duties to help the organization run efficiently. If you like a fast-paced job, working with and serving guests from all over the world, and want to experience hands‑on learning, our Parks and Resorts team invites you to apply today. Pay $20.00 – $25.00 / hour Information on our comprehensive benefits package can be found at https://careers.delawarenorth.com/whatweoffer. What we offer Health, dental, and vision insurance* 401 (k) with company match* Paid vacation days and holidays* Paid parental bonding leave* Tuition or professional certification reimbursement* Weekly pay 50% off food & beverages 20% off retail items Training and development with opportunities for internal mobility and growth, including the chance to work at our other locations nationwide *Available for full‑time, year‑round team members Life in Estes Park Looking for a job you love in a place you’ll never want to leave? Be part of a global team on the doorstep of Rocky Mountain National Park! Enjoy the thrill of the outdoor activities with the convenience of living in the town of Estes Park. Dorm‑style housing available for $85/ week, including wi‑fi and all utilities Low‑cost off‑site laundry facility Tons of outdoor activities, including: Access to hiking and backcountry skiing in Rocky Mountain National Park Rock climbing in Performance Park Mountain biking in Hermit Park Horseback riding, nature watching, camping, fishing, and much more! What will you do? Responsible for processing invoices, purchase orders, receiving documents, and related records to ensure accurate and timely AP operations Troubleshoot purchasing system issues, including supplier setup, item and inventory maintenance, and reconciliation between purchasing and accounting Conduct research and analysis on invoices, credits, payments, and vendor discrepancies, and maintain strong vendor relationships, including payment setup and issue resolution Use multiple financial and operational systems such as Peoplesoft, APTrac, Freedom Pay, IHG Business Track, Chase Paymentech, AMEX, Micros, Opera, and BirchStreet Maintain organized records, audit files, and documents in compliance with corporate guidelines and retention lawsServe as the primary liaison between hotel Operations and Accounting, ensuring clear communication and maintaining financial confidentiality Support BirchStreet inventory functions (post Feb 2026) Assist with CAPEX processes, including form preparation, quote collection, invoice processing, and project tracking Secure and manage the cash room, ensuring only authorized access, proper key handling, and storage of cash Manage cash including retrieving and counting employee cash banks, making deposits, ensuring compliance, and reconciliation of funds Manage and analyze daily reconcile of cash and credit card over / short, documenting and researching discrepancies Research, dispute and collect on chargebacks through Chase Paymentech, AMEX and IHG Business Track Operate vehicle for transportation across properties as needed More about you No high school diploma or GED required Minimum of 2 years of experience in administrative or office position, including experience with office administrative procedures, use, and operation of standard office equipment Previous experience with Microsoft Office Suite High level of interpersonal skills to handle sensitive and confidential situations Ability to prioritize and handle multiple tasks simultaneously Basic math skills A valid driver’s license Shift details Days #J-18808-Ljbffr