Receptionist Job at Greenberg, Traurig, PA in Tallahassee

Receptionist page is loaded## Receptionistremote type: Onsitelocations: Tallahasseetime type: Full timeposted on: Posted Yesterdayjob requisition id: JR202501748Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.**Join our Administrative Team as a Receptionist located in our Tallahassee office.**This role will be based in our Tallahassee office, on an in-office full time basis, Monday-Friday, 8:30-am-5:30 pm. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Office Services Manager.**Position Summary**The primary focus of the Receptionist position is to act as the first point of contact for visitors and to manage the flow of incoming calls to the office. The Receptionist may also perform a variety of administrative tasks to support the office needs. Candidate should also be flexible to work overtime as needed.**Key Responsibilities*** Acts as first point of contact for all visitors. Greets visitors and promptly notifies internal parties of arrival* Answers incoming calls (locally and nationally) and directs them appropriately* Coordinates conference room reservations and proactively monitors conference room schedule to avoid conflicts and resolves minor issues relating there to* Orders catering for all meetings and maintains a good rapport with caterers* Coordinates transportation needs for internal and external customers, including cabs and car services to airport, court, etc.* Reserves visitor offices as needed and accommodates visitors upon arrival* Accurately and thoroughly maintains visitor/delivery logs and outgoing package logs* Ensures all visitors check in at reception immediately upon arrival to maintain security* Maintains high degree of professionalism and confidentiality* Assists with other department activities as needed, and performs additional duties and responsibilities as assigned**Qualifications***Skills & Competencies** Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation* Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others* Candidate must be a self-starter who can work independently with minimal supervision* High attention to detail, outstanding organizational skills and the ability to manage time effectively*Education & Prior Experience** High School Diploma; College Degree in Hospitality Management is a plus* Minimum 2 years of experience as a receptionist or other administrative clerical position in a professional environment*Technology** Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required* Exceptional computer skills with the ability to learn new software applications quicklyGT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.**No Fees Required**: GT will **never ask for payment for work equipment or network access**. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team.If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs. #J-18808-Ljbffr