California State University
Chemistry and Biochemistry Administrative Coordinator (Administrative Support Co
California State University, Fullerton, California, United States, 92632
Overview
Job Title: Chemistry and Biochemistry Administrative Coordinator
Classification: Administrative Support Coordinator II
AutoReqId: 551327
Department: Chemistry and Biochemistry
Division: Vice President, Academic Affairs
Salary Range: Classification Range $4,058 - $6,653 per month (Hiring range depending on qualifications, not anticipated to exceed $4,058 - $4,707 per month)
Appointment Type: Ongoing
Time Base: Full Time
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM. Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled).
About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving workforce needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
The College of Natural Sciences and Mathematics (NSM) is one of eight colleges at CSUF and contains five departments. The college offers through its departments and programs, baccalaureate degrees in all disciplines and master’s degrees in biological science, chemistry, geology, physics and mathematics.
We seek an exceptional individual to join our team as the Chemistry and Biochemistry Administrative Coordinator (Administrative Support Coordinator II).
The ideal candidate should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity.
Responsibilities
Coordinate and manage all department administrative functions, including scheduling, lecturer and student contracts, and tracking deadlines and calendar events.
Serve as liaison between the department and the Dean's office; attend department meetings and take minutes.
Support the department faculty personnel committee for processing confidential documentation and maintaining all confidential faculty files.
Assist department search committees with processing applicant information, maintaining applicant files, and communicating with applicants.
Plan special events and activities; maintain department files and records.
Monitor staff attendance and timekeeping; review in the Absence Management system; process time sheets for graduate assistants, teaching associates, and student assistants.
Provide high-level office support to students, faculty, staff, and community members.
Plan, initiate, execute, and coordinate complex projects, activities, and events with accountability for results.
Evaluate and make recommendations related to operational and procedural matters; apply knowledge of specialized policies and procedures to complete assignments.
Provide lead work direction, training, and guidance to others as needed.
Other duties as assigned.
Essential Qualifications
High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent.
Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough mastery of English grammar, punctuation, and spelling.
Expertise in using office software packages, technology, and systems.
Ability to independently handle multiple work unit priorities and projects; interpret and apply policies and procedures with judgment and discretion.
Ability to troubleshoot most office administration problems and respond to inquiries related to the work area; anticipate impact on other areas.
Ability to analyze operational and procedural problems and develop, evaluate, and recommend solutions; perform business math and budget analysis with some inference.
Ability to effectively write and present reports; manage interpersonal interactions at all levels, including sensitive situations; use negotiation and persuasion to achieve results.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if disqualifying information is found or if information is withheld or falsified. Failure to complete the background check satisfactorily may affect continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications
Bachelor's degree from an accredited four-year college or university.
Experience working in an academic department is preferred.
Experience using PeopleSoft/Oracle Common HR System (CHRS) preferred.
Experience leading others and several years of related administrative experience at a senior level.
Skill in using both PC and Mac computers.
Experience coordinating departmental events and large meetings; coordinating departmental budget, processes, recruitment, work orders, curriculum development, scheduling classes, and student advisement/registration.
License/Certifications A valid California driver’s license.
Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
Additional Information
California State University, Fullerton celebrates diversity and fosters an inclusive environment. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits CSU-related work outside California.
The position is a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with CSU EO 1083.
Multiple positions may be hired from this recruitment based on applicant strength.
Regular attendance is an essential job function; failure to meet attendance requirements may preclude continued employment.
Performance tests may be required as part of the selection process for staff positions.
Online application/resume must be submitted by the final filing date; incomplete applications will be disqualified.
CSU is not a sponsoring agency for staff or management positions (no H1-B visas).
Hiring Preference: On-Campus CSUEU Employees.
Effective October 1, 2025, CSU will implement a salary step structure for CSUEU-represented employees; position may be affected by this change per the collective bargaining agreement.
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Classification: Administrative Support Coordinator II
AutoReqId: 551327
Department: Chemistry and Biochemistry
Division: Vice President, Academic Affairs
Salary Range: Classification Range $4,058 - $6,653 per month (Hiring range depending on qualifications, not anticipated to exceed $4,058 - $4,707 per month)
Appointment Type: Ongoing
Time Base: Full Time
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM. Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled).
About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving workforce needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
The College of Natural Sciences and Mathematics (NSM) is one of eight colleges at CSUF and contains five departments. The college offers through its departments and programs, baccalaureate degrees in all disciplines and master’s degrees in biological science, chemistry, geology, physics and mathematics.
We seek an exceptional individual to join our team as the Chemistry and Biochemistry Administrative Coordinator (Administrative Support Coordinator II).
The ideal candidate should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity.
Responsibilities
Coordinate and manage all department administrative functions, including scheduling, lecturer and student contracts, and tracking deadlines and calendar events.
Serve as liaison between the department and the Dean's office; attend department meetings and take minutes.
Support the department faculty personnel committee for processing confidential documentation and maintaining all confidential faculty files.
Assist department search committees with processing applicant information, maintaining applicant files, and communicating with applicants.
Plan special events and activities; maintain department files and records.
Monitor staff attendance and timekeeping; review in the Absence Management system; process time sheets for graduate assistants, teaching associates, and student assistants.
Provide high-level office support to students, faculty, staff, and community members.
Plan, initiate, execute, and coordinate complex projects, activities, and events with accountability for results.
Evaluate and make recommendations related to operational and procedural matters; apply knowledge of specialized policies and procedures to complete assignments.
Provide lead work direction, training, and guidance to others as needed.
Other duties as assigned.
Essential Qualifications
High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent.
Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough mastery of English grammar, punctuation, and spelling.
Expertise in using office software packages, technology, and systems.
Ability to independently handle multiple work unit priorities and projects; interpret and apply policies and procedures with judgment and discretion.
Ability to troubleshoot most office administration problems and respond to inquiries related to the work area; anticipate impact on other areas.
Ability to analyze operational and procedural problems and develop, evaluate, and recommend solutions; perform business math and budget analysis with some inference.
Ability to effectively write and present reports; manage interpersonal interactions at all levels, including sensitive situations; use negotiation and persuasion to achieve results.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if disqualifying information is found or if information is withheld or falsified. Failure to complete the background check satisfactorily may affect continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications
Bachelor's degree from an accredited four-year college or university.
Experience working in an academic department is preferred.
Experience using PeopleSoft/Oracle Common HR System (CHRS) preferred.
Experience leading others and several years of related administrative experience at a senior level.
Skill in using both PC and Mac computers.
Experience coordinating departmental events and large meetings; coordinating departmental budget, processes, recruitment, work orders, curriculum development, scheduling classes, and student advisement/registration.
License/Certifications A valid California driver’s license.
Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
Additional Information
California State University, Fullerton celebrates diversity and fosters an inclusive environment. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits CSU-related work outside California.
The position is a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with CSU EO 1083.
Multiple positions may be hired from this recruitment based on applicant strength.
Regular attendance is an essential job function; failure to meet attendance requirements may preclude continued employment.
Performance tests may be required as part of the selection process for staff positions.
Online application/resume must be submitted by the final filing date; incomplete applications will be disqualified.
CSU is not a sponsoring agency for staff or management positions (no H1-B visas).
Hiring Preference: On-Campus CSUEU Employees.
Effective October 1, 2025, CSU will implement a salary step structure for CSUEU-represented employees; position may be affected by this change per the collective bargaining agreement.
#J-18808-Ljbffr