California State University, Fullerton
Chemistry and Biochemistry Administrative Coordinator (Administrative Support Co
California State University, Fullerton, Fullerton, California, United States, 92632
Chemistry and Biochemistry Administrative Coordinator (Administrative Support Coordinator II)
Posted: 1 day ago. Be among the first 25 applicants.
Job Details
Classification:
Administrative Support Coordinator II
AutoReqId:
551327
Department:
Chemistry and Biochemistry
Division:
Vice President, Academic Affairs
Salary Range:
Classification Range $4,058 - $6,653 per month (Hiring range $4,058 - $4,707 per month)
Appointment Type:
Ongoing
Time Base:
Full Time
Work Schedule:
Monday – Friday, 8:00 AM – 5:00 PM
Telecommute Eligibility:
Work onsite as scheduled and/or as requested and telecommute as scheduled
About Cal State Fullerton Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving workforce needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including the Grand Central Art Center, the Arboretum and Botanical Garden, cultural events and performances in the Clayes Performing Arts Center, Athletic sports events, Titan Recreation Center, and the Employee Wellness Program.
Job Summary It is an exciting time to join Cal State Fullerton as we are an in‑demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position The College of Natural Sciences and Mathematics (NSM) is one of eight colleges at CSUF and contains five departments. The college offers baccalaureate degrees in all disciplines and master’s degrees in biological science, chemistry, geology, physics and mathematics. We seek an exceptional individual to join our team as the Chemistry and Biochemistry Administrative Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude, an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, and integrity.
Responsibilities
Coordinate and manage all department administrative functions including scheduling, lecturer and student contracts, tracking deadlines, and sharing calendar events.
Serve as liaison between department and Dean’s office.
Attend department meetings and take minutes.
Support the department faculty personnel committee for processing confidential documentation and maintaining confidential faculty files.
Assist department search committees with processing applicant information, maintaining applicant files, and communicating with applicants.
Assist with the planning of special events and activities and maintain department files and records.
Monitor staff attendance and timekeeping, and review the Absence Management system.
Process timesheets for graduate assistants, teaching associates and student assistants.
Provide high‑level office support to students, faculty, staff, and community members.
Plan, initiate, execute, and coordinate complex projects, activities, and events with accountability for results.
Evaluate and make recommendations related to operational and procedural matters.
Use knowledge of specialized policies and procedures to complete assignments.
Provide lead work direction, training, and guidance to others as needed.
Perform other duties as assigned.
Essential Qualifications
High School diploma or equivalent and five years of progressively responsible experience in general office, clerical or secretarial work.
Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough mastery of English grammar, punctuation, and spelling.
Expertise in using office software packages, technology, and systems.
Ability to independently handle multiple work unit priorities and projects.
Ability to independently interpret and apply policies and procedures, using judgment and discretion when precedents are absent.
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area.
Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas.
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
Ability to effectively write and present own reports.
Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations.
Ability to use negotiation and persuasion skills to achieve results and expedite projects.
Background check (including a criminal records check) must be completed satisfactorily and is required for employment.
Preferred Qualifications
Bachelor’s degree from an accredited four‑year college or university.
Experience working in an academic department.
Experience using PeopleSoft/Oracle Common Human Resources System (CHRS).
Recent experience serving in a lead role overseeing the work of others and several years of progressively responsible related administrative experience at a senior level.
Skill in using both PC and Mac computers.
Experience coordinating departmental events and large meetings.
Experience in coordinating departmental budget, processes, recruitment, placing work orders, curriculum development, scheduling classes, and student advisement/registration.
License / Certifications A valid California driver’s license.
Special Working Conditions Notice of Non‑Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator.
Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self‑disclose.
As of January 1, 2022, the CSU Out‑of‑State Employment Policy prohibits the hiring of employees to perform CSU‑related work outside the state of California.
The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
Regular attendance is an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job‑related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1‑B Visas).
Hiring Preference On‑Campus CSUEU Employees
Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU‑represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.
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Job Details
Classification:
Administrative Support Coordinator II
AutoReqId:
551327
Department:
Chemistry and Biochemistry
Division:
Vice President, Academic Affairs
Salary Range:
Classification Range $4,058 - $6,653 per month (Hiring range $4,058 - $4,707 per month)
Appointment Type:
Ongoing
Time Base:
Full Time
Work Schedule:
Monday – Friday, 8:00 AM – 5:00 PM
Telecommute Eligibility:
Work onsite as scheduled and/or as requested and telecommute as scheduled
About Cal State Fullerton Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving workforce needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including the Grand Central Art Center, the Arboretum and Botanical Garden, cultural events and performances in the Clayes Performing Arts Center, Athletic sports events, Titan Recreation Center, and the Employee Wellness Program.
Job Summary It is an exciting time to join Cal State Fullerton as we are an in‑demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position The College of Natural Sciences and Mathematics (NSM) is one of eight colleges at CSUF and contains five departments. The college offers baccalaureate degrees in all disciplines and master’s degrees in biological science, chemistry, geology, physics and mathematics. We seek an exceptional individual to join our team as the Chemistry and Biochemistry Administrative Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude, an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, and integrity.
Responsibilities
Coordinate and manage all department administrative functions including scheduling, lecturer and student contracts, tracking deadlines, and sharing calendar events.
Serve as liaison between department and Dean’s office.
Attend department meetings and take minutes.
Support the department faculty personnel committee for processing confidential documentation and maintaining confidential faculty files.
Assist department search committees with processing applicant information, maintaining applicant files, and communicating with applicants.
Assist with the planning of special events and activities and maintain department files and records.
Monitor staff attendance and timekeeping, and review the Absence Management system.
Process timesheets for graduate assistants, teaching associates and student assistants.
Provide high‑level office support to students, faculty, staff, and community members.
Plan, initiate, execute, and coordinate complex projects, activities, and events with accountability for results.
Evaluate and make recommendations related to operational and procedural matters.
Use knowledge of specialized policies and procedures to complete assignments.
Provide lead work direction, training, and guidance to others as needed.
Perform other duties as assigned.
Essential Qualifications
High School diploma or equivalent and five years of progressively responsible experience in general office, clerical or secretarial work.
Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough mastery of English grammar, punctuation, and spelling.
Expertise in using office software packages, technology, and systems.
Ability to independently handle multiple work unit priorities and projects.
Ability to independently interpret and apply policies and procedures, using judgment and discretion when precedents are absent.
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area.
Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas.
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
Ability to effectively write and present own reports.
Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations.
Ability to use negotiation and persuasion skills to achieve results and expedite projects.
Background check (including a criminal records check) must be completed satisfactorily and is required for employment.
Preferred Qualifications
Bachelor’s degree from an accredited four‑year college or university.
Experience working in an academic department.
Experience using PeopleSoft/Oracle Common Human Resources System (CHRS).
Recent experience serving in a lead role overseeing the work of others and several years of progressively responsible related administrative experience at a senior level.
Skill in using both PC and Mac computers.
Experience coordinating departmental events and large meetings.
Experience in coordinating departmental budget, processes, recruitment, placing work orders, curriculum development, scheduling classes, and student advisement/registration.
License / Certifications A valid California driver’s license.
Special Working Conditions Notice of Non‑Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator.
Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self‑disclose.
As of January 1, 2022, the CSU Out‑of‑State Employment Policy prohibits the hiring of employees to perform CSU‑related work outside the state of California.
The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
Regular attendance is an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job‑related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1‑B Visas).
Hiring Preference On‑Campus CSUEU Employees
Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU‑represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.
#J-18808-Ljbffr