Fargo Public Schools
Accounting Clerk
Position Purpose
To ensure accuracy and integrity of the district’s financial records by reconciling benefit billings and managing accounts receivable.
Responsibilities Accounts Receivable/Facility Rentals Priority: Essential Percent of Time: 40%
Process all district accounts receivable invoices, including adventures for kids, and facility rentals.
Manage receivable contracts for various lessor agreements associated with the district.
Review outstanding invoices and follow up as needed to ensure timely collection of receivables.
Process facility rental applications, issue contracts and invoices, collect certificates of insurance, and notify building staff when rentals are approved.
Reconcile the facility rental calendar to executed agreements to ensure all rental procedures are followed.
Manage FCI Collections receivables and payments.
Employee Benefit Reconciliation Priority: Essential Percent of Time: 30%
Ensure accurate self-funding and insurance billings.
Health and Dental Claims Billing processing.
Monitor COBRA participation and work with third-party providers to maintain accurate billing.
Maintain and verify employee benefit deductions in both the provider online systems and the District’s finance system for health, dental, vision, life and LTD insurances.
Banking/Deposits/General Accounting: Priority: Essential Percent of Time: 15%
Prepare and enter bank deposits in the finance system.
Process nutrition services and print shop general ledger entries from schools into the finance system.
Manage mental health providers operating within schools to ensure required procedures and documentation are completed.
Provides backup support to the Accounting Specialist, including processing journal entries and check runs; handling School Pay deposit imports and inquiries; and managing daily ACH returns, corrections, and Positive Pay items.
Perform other duties as assigned.
Accounts Payable Priority: Essential Percent of Time: 15%
Enter monthly accounts payable invoices.
Provide support in processing and monitoring the accounts payable email inbox in the absence of the Accounts Payable Supervisor.
Minimum Qualifications
High school diploma or GED
Associate Degree in Accounting or related field
Three years of relevant accounting experience
High proficiency in Microsoft Office Suite
Strong organizational skills and attention to detail
Ability to use software to develop spreadsheet, perform data analysis and Excel pivot tables.
Strong analytical and research skills
Ability to interpret data and identify discrepancies.
Ability to communicate effectively with a variety of audiences.
Strong time management skills with ability to meet deadlines.
Preferred Qualifications
Bachelor’s degree in accounting, Finance, or similar field
Public Accounting or School Experience
Reports to Director of Accounting
Application Procedure All applications must be made via www.applitrack.com/fargo/onlineapp. Paper submissions will not be accepted. Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties.
Additional Information
Job type: Full time 12 Months
Schedule: Monday through Friday
Benefits eligible
Seniority level: Not Applicable
Employment type: Full-time
Job function: Accounting/Auditing and Administrative
Industries: Education Administration Programs and Accounting
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Responsibilities Accounts Receivable/Facility Rentals Priority: Essential Percent of Time: 40%
Process all district accounts receivable invoices, including adventures for kids, and facility rentals.
Manage receivable contracts for various lessor agreements associated with the district.
Review outstanding invoices and follow up as needed to ensure timely collection of receivables.
Process facility rental applications, issue contracts and invoices, collect certificates of insurance, and notify building staff when rentals are approved.
Reconcile the facility rental calendar to executed agreements to ensure all rental procedures are followed.
Manage FCI Collections receivables and payments.
Employee Benefit Reconciliation Priority: Essential Percent of Time: 30%
Ensure accurate self-funding and insurance billings.
Health and Dental Claims Billing processing.
Monitor COBRA participation and work with third-party providers to maintain accurate billing.
Maintain and verify employee benefit deductions in both the provider online systems and the District’s finance system for health, dental, vision, life and LTD insurances.
Banking/Deposits/General Accounting: Priority: Essential Percent of Time: 15%
Prepare and enter bank deposits in the finance system.
Process nutrition services and print shop general ledger entries from schools into the finance system.
Manage mental health providers operating within schools to ensure required procedures and documentation are completed.
Provides backup support to the Accounting Specialist, including processing journal entries and check runs; handling School Pay deposit imports and inquiries; and managing daily ACH returns, corrections, and Positive Pay items.
Perform other duties as assigned.
Accounts Payable Priority: Essential Percent of Time: 15%
Enter monthly accounts payable invoices.
Provide support in processing and monitoring the accounts payable email inbox in the absence of the Accounts Payable Supervisor.
Minimum Qualifications
High school diploma or GED
Associate Degree in Accounting or related field
Three years of relevant accounting experience
High proficiency in Microsoft Office Suite
Strong organizational skills and attention to detail
Ability to use software to develop spreadsheet, perform data analysis and Excel pivot tables.
Strong analytical and research skills
Ability to interpret data and identify discrepancies.
Ability to communicate effectively with a variety of audiences.
Strong time management skills with ability to meet deadlines.
Preferred Qualifications
Bachelor’s degree in accounting, Finance, or similar field
Public Accounting or School Experience
Reports to Director of Accounting
Application Procedure All applications must be made via www.applitrack.com/fargo/onlineapp. Paper submissions will not be accepted. Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties.
Additional Information
Job type: Full time 12 Months
Schedule: Monday through Friday
Benefits eligible
Seniority level: Not Applicable
Employment type: Full-time
Job function: Accounting/Auditing and Administrative
Industries: Education Administration Programs and Accounting
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