Addison Group
Job Title : Legal Administrative Assistant
Industry : Legal Services (Law Firm)
Location (city, state) : New York, NY - Onsite
Assignment Type : Direct Hire
Pay : $70,000–$100,000 annually, based on experience
Work Schedule : Full-time, Monday–Friday | Onsite, 5 days per week
Benefits : This position is eligible for medical, dental, vision, and 401(k).
About Our Client: Addison Group is partnering with one of our clients, a highly respected organization within the legal services space, to identify an experienced Administrative Assistant. Our client is known for its fast-paced, professional environment and for supporting complex, high-level legal work with exceptional administrative talent.
Job Description: Our client is seeking a seasoned Administrative Assistant to provide comprehensive support to senior legal leadership and their teams. This role requires a high level of independence, strong attention to detail, and the ability to manage competing priorities in a demanding environment. The ideal candidate is proactive, polished, and experienced in supporting attorneys within a large law firm setting.
Key Responsibilities:
Provide day-to-day administrative support to senior attorneys and assigned legal teams
Independently manage an active assignment desk with minimal oversight
Act as a point of contact and gatekeeper for attorney schedules and priorities
Coordinate internal and external meetings, including client meetings, conferences, and project-related sessions
Maintain calendars and ensure timely follow-ups on action items and deadlines
Partner with legal, finance, and business support teams to facilitate documentation and workflow
Track key milestones, maintain checklists, and monitor timelines related to ongoing matters
Draft, edit, and prepare correspondence, presentations, and reports
Arrange domestic and international travel, including required documentation
Enter attorney time and process reimbursable expenses accurately
Support billing activities, including invoice preparation, payment tracking, and coordination with billing teams
Assist with year-end administrative tasks and ongoing collections support
Build working knowledge of assigned practice groups and internal processes
Qualifications:
Prior experience supporting attorneys in a large law firm environment
Strong proficiency with Microsoft Office and experience with legal or financial systems (Aderant is a plus)
Exceptional organizational skills with the ability to manage multiple priorities
Confident communicator who is articulate and professional in all interactions
Self-starter mentality with the ability to anticipate needs and follow through consistently
Bachelor’s degree highly preferred; relevant experience may be considered in lieu of a degree
Demonstrated stability in work history is strongly preferred
Additional Details:
Position is open due to an upcoming retirement
Supporting multiple attorneys and associates within a collaborative team structure
Start date targeted for late January
Overtime eligible as business needs require
Perks:
Competitive compensation within a wide market range
Opportunity to support high-level legal professionals
Long-term stability within a well-established organization
Exposure to complex legal matters and professional growth opportunities
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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Industry : Legal Services (Law Firm)
Location (city, state) : New York, NY - Onsite
Assignment Type : Direct Hire
Pay : $70,000–$100,000 annually, based on experience
Work Schedule : Full-time, Monday–Friday | Onsite, 5 days per week
Benefits : This position is eligible for medical, dental, vision, and 401(k).
About Our Client: Addison Group is partnering with one of our clients, a highly respected organization within the legal services space, to identify an experienced Administrative Assistant. Our client is known for its fast-paced, professional environment and for supporting complex, high-level legal work with exceptional administrative talent.
Job Description: Our client is seeking a seasoned Administrative Assistant to provide comprehensive support to senior legal leadership and their teams. This role requires a high level of independence, strong attention to detail, and the ability to manage competing priorities in a demanding environment. The ideal candidate is proactive, polished, and experienced in supporting attorneys within a large law firm setting.
Key Responsibilities:
Provide day-to-day administrative support to senior attorneys and assigned legal teams
Independently manage an active assignment desk with minimal oversight
Act as a point of contact and gatekeeper for attorney schedules and priorities
Coordinate internal and external meetings, including client meetings, conferences, and project-related sessions
Maintain calendars and ensure timely follow-ups on action items and deadlines
Partner with legal, finance, and business support teams to facilitate documentation and workflow
Track key milestones, maintain checklists, and monitor timelines related to ongoing matters
Draft, edit, and prepare correspondence, presentations, and reports
Arrange domestic and international travel, including required documentation
Enter attorney time and process reimbursable expenses accurately
Support billing activities, including invoice preparation, payment tracking, and coordination with billing teams
Assist with year-end administrative tasks and ongoing collections support
Build working knowledge of assigned practice groups and internal processes
Qualifications:
Prior experience supporting attorneys in a large law firm environment
Strong proficiency with Microsoft Office and experience with legal or financial systems (Aderant is a plus)
Exceptional organizational skills with the ability to manage multiple priorities
Confident communicator who is articulate and professional in all interactions
Self-starter mentality with the ability to anticipate needs and follow through consistently
Bachelor’s degree highly preferred; relevant experience may be considered in lieu of a degree
Demonstrated stability in work history is strongly preferred
Additional Details:
Position is open due to an upcoming retirement
Supporting multiple attorneys and associates within a collaborative team structure
Start date targeted for late January
Overtime eligible as business needs require
Perks:
Competitive compensation within a wide market range
Opportunity to support high-level legal professionals
Long-term stability within a well-established organization
Exposure to complex legal matters and professional growth opportunities
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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