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Job Description
Summary
We are looking for a professional, service-oriented administrative professional to join our administrative team and serve as the first point of contact for our clients, visitors, and vendors. The Front Desk Clerk is responsible for delivering excellent customer service, managing the front office, and supporting daily administrative tasks. This role is crucial in ensuring smooth communication between departments, clients, and external partners. The Front Desk Administrative Support Clerk will provide vital support to our contracting and property management teams. This position acts as the communication and coordination hub for internal operations, vendors, and external partners. It requires strong organizational skills, attention to detail, and dependability.
Duties
Greet visitors, clients, and contractors with professionalism and a friendly attitude
Answer and direct incoming calls and emails; take messages as needed
Manage appointment calendars, including scheduling client meetings and walkthroughs
Maintain front office appearance and organization (lobby, reception area, mail sorting, etc.)
Receive and distribute mail, deliveries, and packages
Assist with filing, scanning, and managing client and project records
Support document preparation for leasing, contracting, and compliance needs
Maintain office supply inventory and coordinate orders with vendors
Perform data entry into internal systems (CRM, project logs, spreadsheets)
Provide administrative support to office staff and leadership as needed
Answer and route incoming calls and emails professionally
Maintain scheduling calendars for site visits, project meetings, and inspections
Assist with document collection, scanning, and digital file management
Track project records, work orders, and invoice documentation
Provide support in drafting basic correspondence, reports, and tracking spreadsheets
Monitor office supply inventory and order replacements as needed
Log and file time-sensitive project updates, notices, or client communications
Assist with preparing materials for contractor onboarding and compliance audits
Support vendor coordination and internal communication for active projects
Research, organization, onboarding, and other duties as assigned
Requirements
High school diploma or equivalent
1+ years of experience in administrative support, preferably in contracting, property management, or real estate
Proficiency in Microsoft Office (Excel, Word, Outlook); comfortable using shared drives or cloud systems
Strong communication, organization, and time management skills
Self‑starter with the ability to follow through on routine and deadline‑driven tasks
Able to handle confidential information professionally
Nice To Haves
Experience in a construction, real estate, or vendor‑driven environment
Bilingual skills a plus
Benefits
Hours: Monday–Friday, 8:30 AM – 5:30 PM
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We are looking for a professional, service-oriented administrative professional to join our administrative team and serve as the first point of contact for our clients, visitors, and vendors. The Front Desk Clerk is responsible for delivering excellent customer service, managing the front office, and supporting daily administrative tasks. This role is crucial in ensuring smooth communication between departments, clients, and external partners. The Front Desk Administrative Support Clerk will provide vital support to our contracting and property management teams. This position acts as the communication and coordination hub for internal operations, vendors, and external partners. It requires strong organizational skills, attention to detail, and dependability.
Duties
Greet visitors, clients, and contractors with professionalism and a friendly attitude
Answer and direct incoming calls and emails; take messages as needed
Manage appointment calendars, including scheduling client meetings and walkthroughs
Maintain front office appearance and organization (lobby, reception area, mail sorting, etc.)
Receive and distribute mail, deliveries, and packages
Assist with filing, scanning, and managing client and project records
Support document preparation for leasing, contracting, and compliance needs
Maintain office supply inventory and coordinate orders with vendors
Perform data entry into internal systems (CRM, project logs, spreadsheets)
Provide administrative support to office staff and leadership as needed
Answer and route incoming calls and emails professionally
Maintain scheduling calendars for site visits, project meetings, and inspections
Assist with document collection, scanning, and digital file management
Track project records, work orders, and invoice documentation
Provide support in drafting basic correspondence, reports, and tracking spreadsheets
Monitor office supply inventory and order replacements as needed
Log and file time-sensitive project updates, notices, or client communications
Assist with preparing materials for contractor onboarding and compliance audits
Support vendor coordination and internal communication for active projects
Research, organization, onboarding, and other duties as assigned
Requirements
High school diploma or equivalent
1+ years of experience in administrative support, preferably in contracting, property management, or real estate
Proficiency in Microsoft Office (Excel, Word, Outlook); comfortable using shared drives or cloud systems
Strong communication, organization, and time management skills
Self‑starter with the ability to follow through on routine and deadline‑driven tasks
Able to handle confidential information professionally
Nice To Haves
Experience in a construction, real estate, or vendor‑driven environment
Bilingual skills a plus
Benefits
Hours: Monday–Friday, 8:30 AM – 5:30 PM
#J-18808-Ljbffr