Denver Staffing
Front Desk Coordinator (Term - Limited) - Office of the Attorney General
Denver Staffing, Denver, Colorado, United States, 80285
Front Desk Coordinator (Term - Limited)
The Office of the Attorney General (OAG) is seeking a Front Desk Coordinator (Term - Limited) to provide front desk office support at the Wells Fargo Building located at 1700 Lincoln St, Denver. This person will also be responsible for managing mail received via United States Postal Service (USPS), delivery services, and e-filing.
This position is open only to Colorado state residents. The OAG is responsible for setting legal policy for the Department of Law and for the State of Colorado. The OAG manages the Department of Law through the work of nine operational sections. The Department of Law represents and defends the legal interests of the people of the State of Colorado and its sovereignty.
Specific responsibilities include:
Front Desk Office Support
Greet visitors to the Department of Law
Answer and direct calls received on the main telephone line
Collect call tracking data, such as total number of calls, call types, and other relevant call information
Provide timely and professional response to voicemail messages
Accept deliveries and service of processes for the Department
Document Receiving, Sorting and Distribution
Sort and distribute USPS mail and e-filings daily to appropriate sections
Oversee mail and e-filing processes
Accept and route Service of Process, deliveries and packages for the Department
Log in service of process and other documents
Miscellaneous Office Duties
Support operational functions by assisting with unit and administrative tasks (e.g. make photocopies and produce written documents such as reports, spreadsheets, and other related materials as requested)
This recruitment may be used to fill more than one Administrative Assistant II positions in the Administration section. Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act.
Minimum Qualifications:
Two years of administrative assistant or clerical support in a professional office setting as the main function of your job.
A combination of related education and/or relevant experience in administrative assistant or clerical support in a professional office setting as the main function of your job totaling two years.
Education may only substitute for one year.
Qualified applicants must have at least one year of administrative assistant/office clerical support experience.
Required Competencies:
Demonstrated attention to detail to ensure accuracy, thoroughness, and consistency of all work product
Strong interpersonal skills and ability to work collaboratively on a team
Demonstrated customer service skills and ability to de-escalate situations
Time management skills, including the ability to adapt as needed to meet shifting priorities and deadlines
Proficiency in MS Office, including Word, Excel, and Outlook
Excellent oral and written communication skills
Organizational skills, including the ability to plan and prioritize tasks
Preferred Qualifications:
Experience working with confidential information
Experience managing and routing calls received
Experience working for executives, including escorting guests, answering calls, and drafting correspondence
Advanced proficiency working with Microsoft Suite (Word, Excel, PowerPoint, Access, Outlook, Teams and SharePoint)
Experience working in a mail room or managing mail distribution
Additional experience beyond the two years providing administrative support.
Conditions of Employment:
Applicants must pass a thorough background investigation prior to appointment.
The position will be required to work in the office 5 days per week (Monday -Friday) from 8:00 am - 5:00 pm.
Majority of work will be performed at DOL North location (1700 Lincoln Street), however occasionally work will be performed at DOL South location (1300 Broadway).
Required Application Materials:
A completed State of Colorado Application
Current Resume
Cover Letter: A detailed cover letter explaining your interest in the position
Assessment Information:
Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness.
Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
Why Work for Us:
We Embrace Flexibility
We Are Committed to Diversity, Equity and Inclusion
We Have Strong Core Values
We are Committed to Developing our Employees
We Offer Excellent Benefits
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Christopher at hr@coag.gov.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
#J-18808-Ljbffr
This position is open only to Colorado state residents. The OAG is responsible for setting legal policy for the Department of Law and for the State of Colorado. The OAG manages the Department of Law through the work of nine operational sections. The Department of Law represents and defends the legal interests of the people of the State of Colorado and its sovereignty.
Specific responsibilities include:
Front Desk Office Support
Greet visitors to the Department of Law
Answer and direct calls received on the main telephone line
Collect call tracking data, such as total number of calls, call types, and other relevant call information
Provide timely and professional response to voicemail messages
Accept deliveries and service of processes for the Department
Document Receiving, Sorting and Distribution
Sort and distribute USPS mail and e-filings daily to appropriate sections
Oversee mail and e-filing processes
Accept and route Service of Process, deliveries and packages for the Department
Log in service of process and other documents
Miscellaneous Office Duties
Support operational functions by assisting with unit and administrative tasks (e.g. make photocopies and produce written documents such as reports, spreadsheets, and other related materials as requested)
This recruitment may be used to fill more than one Administrative Assistant II positions in the Administration section. Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act.
Minimum Qualifications:
Two years of administrative assistant or clerical support in a professional office setting as the main function of your job.
A combination of related education and/or relevant experience in administrative assistant or clerical support in a professional office setting as the main function of your job totaling two years.
Education may only substitute for one year.
Qualified applicants must have at least one year of administrative assistant/office clerical support experience.
Required Competencies:
Demonstrated attention to detail to ensure accuracy, thoroughness, and consistency of all work product
Strong interpersonal skills and ability to work collaboratively on a team
Demonstrated customer service skills and ability to de-escalate situations
Time management skills, including the ability to adapt as needed to meet shifting priorities and deadlines
Proficiency in MS Office, including Word, Excel, and Outlook
Excellent oral and written communication skills
Organizational skills, including the ability to plan and prioritize tasks
Preferred Qualifications:
Experience working with confidential information
Experience managing and routing calls received
Experience working for executives, including escorting guests, answering calls, and drafting correspondence
Advanced proficiency working with Microsoft Suite (Word, Excel, PowerPoint, Access, Outlook, Teams and SharePoint)
Experience working in a mail room or managing mail distribution
Additional experience beyond the two years providing administrative support.
Conditions of Employment:
Applicants must pass a thorough background investigation prior to appointment.
The position will be required to work in the office 5 days per week (Monday -Friday) from 8:00 am - 5:00 pm.
Majority of work will be performed at DOL North location (1700 Lincoln Street), however occasionally work will be performed at DOL South location (1300 Broadway).
Required Application Materials:
A completed State of Colorado Application
Current Resume
Cover Letter: A detailed cover letter explaining your interest in the position
Assessment Information:
Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness.
Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
Why Work for Us:
We Embrace Flexibility
We Are Committed to Diversity, Equity and Inclusion
We Have Strong Core Values
We are Committed to Developing our Employees
We Offer Excellent Benefits
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Christopher at hr@coag.gov.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
#J-18808-Ljbffr