Kilcoy Global Foods North America
Accounts Receivable Coordinator
Kilcoy Global Foods North America, Mundelein, Illinois, United States, 60060
Accounts Receivable Coordinator
Location: Kilcoy Global Foods North America
Overview Compute, classify, and record numerical data to keep financial records complete. Perform routine calculating, posting, and verifying duties to obtain primary financial data for the maintenance of accounting records.
Role and Responsibilities
Accurately and promptly apply customer cash receipts to the appropriate invoices in the accounting system.
Reconcile daily lockbox deposits, ACH/wire transfers, and credit card payments.
Investigate and resolve unapplied cash and unidentified payments in a timely manner.
Process customer refunds or credit memos as necessary.
Proactively manage a portfolio of customer accounts to ensure timely collection of outstanding receivables.
Contact customers via phone, email, and customer portals regarding past‑due balances.
Establish and maintain positive relationships with customer accounts payable departments.
Negotiate payment plans and resolve billing disputes to facilitate payment.
Investigate, analyze, and resolve customer deductions (short‑pays) by identifying root causes such as pricing, promotion, shipping, damage claims.
Collaborate with Sales, Customer Service, and Logistics teams to validate deduction claims.
Manage the deduction dispute process, including submitting required documentation to customers for recovery.
Monitor and track deduction trends to report on common issues and recommend process improvements.
Generate and distribute accurate and timely customer invoices and credit memos.
Process customer “rebill” requests, creating new invoices to correct errors or to re‑bill disputed items after resolution.
Verify the accuracy of invoices against purchase orders, contracts, and shipping documents.
Assist with setting up new customer accounts and performing basic credit checks as needed.
Prepare and distribute regular, detailed Accounts Receivable Aging Reports.
Analyze the aging report to identify delinquent accounts and high‑risk customers.
Provide management with clear and concise summaries of collection activities, account statuses, and potential bad debt exposure.
Provide crucial support during internal and external financial audits.
Prepare detailed schedules and reconciliations related to accounts receivable.
Pull supporting documentation for sample invoices, cash receipts, and credit memos as requested by auditors.
Requirements
Position has no supervisory responsibilities.
Preferred Qualifications And Education Requirements
Bachelor’s degree in Accounting/Finance.
2+ years experience in general accounting.
Proficiency in Excel and Microsoft Office products.
Superior knowledge of financial reporting software tools and ERP software (Syspro).
Knowledge of Accounts Receivable and Accounts Payable processes.
Core Competencies, Knowledge, And Skill Requirements
Analytical Thinking: Identify and define problems, extract key information, develop workable solutions, and test and verify causes.
Communication: Effectively convey information, express thoughts, listen, and remain open to others’ ideas.
Economics and Accounting: Knowledge of economic and accounting principles, practices, financial markets, banking, and analysis and reporting of financial data.
Mathematics: Application of arithmetic, algebra, geometry, calculus, statistics.
Organization: Organize and prioritize own actions efficiently; be flexible and react favorably to multiple priorities and changing schedules while paying attention to detail.
Work Environment And Physical Requirements
Frequently required to sit for an extended period of time.
Use hands to finger, handle, or feel, talk or hear.
Specific vision abilities: close vision, distance vision, color vision, ability to adjust focus.
Occasionally lift and/or move up to 25 pounds.
The noise level in the work environment is usually moderate but can be loud in the production area.
Seniority Level Entry level
Employment Type Contract
Job Function Accounting/Auditing and Finance – Meat Products Manufacturing
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Overview Compute, classify, and record numerical data to keep financial records complete. Perform routine calculating, posting, and verifying duties to obtain primary financial data for the maintenance of accounting records.
Role and Responsibilities
Accurately and promptly apply customer cash receipts to the appropriate invoices in the accounting system.
Reconcile daily lockbox deposits, ACH/wire transfers, and credit card payments.
Investigate and resolve unapplied cash and unidentified payments in a timely manner.
Process customer refunds or credit memos as necessary.
Proactively manage a portfolio of customer accounts to ensure timely collection of outstanding receivables.
Contact customers via phone, email, and customer portals regarding past‑due balances.
Establish and maintain positive relationships with customer accounts payable departments.
Negotiate payment plans and resolve billing disputes to facilitate payment.
Investigate, analyze, and resolve customer deductions (short‑pays) by identifying root causes such as pricing, promotion, shipping, damage claims.
Collaborate with Sales, Customer Service, and Logistics teams to validate deduction claims.
Manage the deduction dispute process, including submitting required documentation to customers for recovery.
Monitor and track deduction trends to report on common issues and recommend process improvements.
Generate and distribute accurate and timely customer invoices and credit memos.
Process customer “rebill” requests, creating new invoices to correct errors or to re‑bill disputed items after resolution.
Verify the accuracy of invoices against purchase orders, contracts, and shipping documents.
Assist with setting up new customer accounts and performing basic credit checks as needed.
Prepare and distribute regular, detailed Accounts Receivable Aging Reports.
Analyze the aging report to identify delinquent accounts and high‑risk customers.
Provide management with clear and concise summaries of collection activities, account statuses, and potential bad debt exposure.
Provide crucial support during internal and external financial audits.
Prepare detailed schedules and reconciliations related to accounts receivable.
Pull supporting documentation for sample invoices, cash receipts, and credit memos as requested by auditors.
Requirements
Position has no supervisory responsibilities.
Preferred Qualifications And Education Requirements
Bachelor’s degree in Accounting/Finance.
2+ years experience in general accounting.
Proficiency in Excel and Microsoft Office products.
Superior knowledge of financial reporting software tools and ERP software (Syspro).
Knowledge of Accounts Receivable and Accounts Payable processes.
Core Competencies, Knowledge, And Skill Requirements
Analytical Thinking: Identify and define problems, extract key information, develop workable solutions, and test and verify causes.
Communication: Effectively convey information, express thoughts, listen, and remain open to others’ ideas.
Economics and Accounting: Knowledge of economic and accounting principles, practices, financial markets, banking, and analysis and reporting of financial data.
Mathematics: Application of arithmetic, algebra, geometry, calculus, statistics.
Organization: Organize and prioritize own actions efficiently; be flexible and react favorably to multiple priorities and changing schedules while paying attention to detail.
Work Environment And Physical Requirements
Frequently required to sit for an extended period of time.
Use hands to finger, handle, or feel, talk or hear.
Specific vision abilities: close vision, distance vision, color vision, ability to adjust focus.
Occasionally lift and/or move up to 25 pounds.
The noise level in the work environment is usually moderate but can be loud in the production area.
Seniority Level Entry level
Employment Type Contract
Job Function Accounting/Auditing and Finance – Meat Products Manufacturing
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