Western Technical College
Position Overview
Position Title:
Staff Accountant II
Department:
Accounting
Reports to:
Controller
Classification:
Salary (Exempt)
Work Location:
On Campus
This position demands a high degree of accuracy and timeliness. A staff accountant must be able to work independently to determine financial reporting accuracy for monthly financial reporting processes, federal and state regulation reporting, and annual independent audits. A strong understanding of the GAAP requirements is required and be able to properly apply them to daily processes completed by the accounting department.
Responsibilities
Regularly audit student documentation in the student information system.
Reconcile bank accounts monthly.
Post and reconcile payroll entries bi-weekly.
Review and post end-of-month journal entries (depreciation, accruals, etc.).
Become knowledgeable of all industry-related regulations related to Agency Funding, Title IV refunds, and student stipends; utilize and apply accounting knowledge and training to identify the proper treatment of funds and accounting entries.
Reconcile all balance sheet accounts as assigned in a timely manner (monthly).
Review and analyze programmatic PNLs monthly.
Review A/R Aging for past‑due account balances; conduct an account audit and take necessary action for prompt resolution, including submission for the collection process (weekly).
Coordinate collection campaigns for past‑due accounts of inactive WT students.
Clear Title IV stale‑dated stipend checks according to Department of Ed regulations (weekly).
Independent reconciliation of all petty cash funds quarterly.
Help the Controller with end‑of‑month closing by transferring/posting data from the student information system to the accounting system.
Ensure that all charges, scholarships, Title IV funds, and other adjustments are posted timely and correctly to student ledgers.
Ensure that Student Accounts Representatives keep up with the collection of student payments on a weekly basis, submitting reports weekly to designated recipients.
Ensure accurate daily reconciliation and timely submission of Student Accounts activity packets to the Accounting Clerk.
Maintain and populate programmatic/departmental budget reports quarterly.
Maintain and update fixed assets list.
Cross‑train in various accounting department tasks.
Maintain well‑organized files and records.
Participate in audits (TWC, Financial Aid, Annual, etc.) as needed.
Cooperate with other departments when necessary to complete all assigned tasks.
Perform other work‑related assignments as needed.
Trucking industry responsibilities and functions (IFTA filing, heavy highway tax filing, fixed‑asset records, A/R, A/P, balance‑sheet reconciliations, etc.).
Requirements Education, Experience, and Other Requirements:
Bachelor's degree in accounting or related field or equivalent combination of education and experience.
Three years of experience in bookkeeping or accounting in a corporate environment or a mid‑size to large organization preferred.
Demonstrated knowledge of balance‑sheet reconciliations, regulating agency reporting, and participation in annual audits.
Travel between campuses or to other locations as required.
Must be able to work flexible hours, with a minimum of two split‑shift workdays each week.
Must have a valid driver’s license and minimum legal insurance coverage on a personal vehicle.
To telework, the employee is responsible for ensuring to have the needed equipment and technology to perform the essential job functions (i.e., cell phone, internet).
Knowledge, Skills, and Abilities Required:
Ability to read, write, speak, and understand English fluently.
Strong verbal and written communication skills.
Strong analytical, organizational, interpersonal, and problem‑solving skills.
Ability to evaluate objectively, fairly, and consistently.
Customer‑service oriented.
Creative and self‑motivated.
Proficient in computer skills, including Microsoft Office products (Word, Excel, Outlook).
Ability to meet deadlines.
Ability to operate a computer and other normal office equipment.
Personal cell phone to use with MFA.
Knowledge of the trucking industry is preferred.
Ability and willingness to comply with school policies and procedures, and state and federal laws and regulations.
Work Environment:
While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. The employee may occasionally be exposed to moving mechanical parts and vehicles. The noise level in the work environment may usually be quiet to moderate.
Physical Demands:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed hereafter are representative of the knowledge, skills, and or abilities required to do this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, stoop, kneel, crouch, or crawl.
Salary: $50,000.00 – $60,000.00
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Staff Accountant II
Department:
Accounting
Reports to:
Controller
Classification:
Salary (Exempt)
Work Location:
On Campus
This position demands a high degree of accuracy and timeliness. A staff accountant must be able to work independently to determine financial reporting accuracy for monthly financial reporting processes, federal and state regulation reporting, and annual independent audits. A strong understanding of the GAAP requirements is required and be able to properly apply them to daily processes completed by the accounting department.
Responsibilities
Regularly audit student documentation in the student information system.
Reconcile bank accounts monthly.
Post and reconcile payroll entries bi-weekly.
Review and post end-of-month journal entries (depreciation, accruals, etc.).
Become knowledgeable of all industry-related regulations related to Agency Funding, Title IV refunds, and student stipends; utilize and apply accounting knowledge and training to identify the proper treatment of funds and accounting entries.
Reconcile all balance sheet accounts as assigned in a timely manner (monthly).
Review and analyze programmatic PNLs monthly.
Review A/R Aging for past‑due account balances; conduct an account audit and take necessary action for prompt resolution, including submission for the collection process (weekly).
Coordinate collection campaigns for past‑due accounts of inactive WT students.
Clear Title IV stale‑dated stipend checks according to Department of Ed regulations (weekly).
Independent reconciliation of all petty cash funds quarterly.
Help the Controller with end‑of‑month closing by transferring/posting data from the student information system to the accounting system.
Ensure that all charges, scholarships, Title IV funds, and other adjustments are posted timely and correctly to student ledgers.
Ensure that Student Accounts Representatives keep up with the collection of student payments on a weekly basis, submitting reports weekly to designated recipients.
Ensure accurate daily reconciliation and timely submission of Student Accounts activity packets to the Accounting Clerk.
Maintain and populate programmatic/departmental budget reports quarterly.
Maintain and update fixed assets list.
Cross‑train in various accounting department tasks.
Maintain well‑organized files and records.
Participate in audits (TWC, Financial Aid, Annual, etc.) as needed.
Cooperate with other departments when necessary to complete all assigned tasks.
Perform other work‑related assignments as needed.
Trucking industry responsibilities and functions (IFTA filing, heavy highway tax filing, fixed‑asset records, A/R, A/P, balance‑sheet reconciliations, etc.).
Requirements Education, Experience, and Other Requirements:
Bachelor's degree in accounting or related field or equivalent combination of education and experience.
Three years of experience in bookkeeping or accounting in a corporate environment or a mid‑size to large organization preferred.
Demonstrated knowledge of balance‑sheet reconciliations, regulating agency reporting, and participation in annual audits.
Travel between campuses or to other locations as required.
Must be able to work flexible hours, with a minimum of two split‑shift workdays each week.
Must have a valid driver’s license and minimum legal insurance coverage on a personal vehicle.
To telework, the employee is responsible for ensuring to have the needed equipment and technology to perform the essential job functions (i.e., cell phone, internet).
Knowledge, Skills, and Abilities Required:
Ability to read, write, speak, and understand English fluently.
Strong verbal and written communication skills.
Strong analytical, organizational, interpersonal, and problem‑solving skills.
Ability to evaluate objectively, fairly, and consistently.
Customer‑service oriented.
Creative and self‑motivated.
Proficient in computer skills, including Microsoft Office products (Word, Excel, Outlook).
Ability to meet deadlines.
Ability to operate a computer and other normal office equipment.
Personal cell phone to use with MFA.
Knowledge of the trucking industry is preferred.
Ability and willingness to comply with school policies and procedures, and state and federal laws and regulations.
Work Environment:
While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. The employee may occasionally be exposed to moving mechanical parts and vehicles. The noise level in the work environment may usually be quiet to moderate.
Physical Demands:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed hereafter are representative of the knowledge, skills, and or abilities required to do this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, stoop, kneel, crouch, or crawl.
Salary: $50,000.00 – $60,000.00
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