Imagine Staffing Technology
Administrative Coordinator
Imagine Staffing Technology, Baltimore, Maryland, United States, 21276
Work Schedule : Monday – Friday, 8:30am – 5pm
Recruiter Contact : Sean Craft,
sean@marykraft.com Nature & Scope: Positional Overview We are seeking an experienced
Administrative Coordinator
to support accreditation, credentialing, and administrative operations for our client, a leading global staffing and workforce solutions provider in
Baltimore, MD , this organization connects top talent with employers across a wide range of industries, including administrative, professional, and technical fields. With a strong presence in the Baltimore market, it delivers customized recruiting, talent management, and workforce planning solutions that help businesses and job seekers achieve long-term success. In this role, you will be responsible for providing administrative and operational support to ensure smooth day-to-day office functions. You will coordinate schedules, manage documentation and data entry, support internal teams and clients, and serve as a key point of contact to maintain efficient communication and organization across the office. This role plays a critical part in ensuring compliance with accreditation standards, regulatory requirements, and institutional policies while providing comprehensive administrative and operational support to clinical and leadership teams. Role & Responsibility: Tasks That Will Lead to Your Success Prepare for new employees and assist with the onboarding process. Process all SHWB-PC provider credentialing applications in collaboration with the JHHS Central Credentialing Office, ensuring compliance with accreditation standards, regulatory requirements, and internal policies. Monitor credentialing progress to ensure providers meet anticipated start dates. Collect and manage all required credentialing documentation from applicants and departments. Ensure clinical providers maintain active and compliant state licensure (MD/DC), CDS, and DEA registrations. Process credentialing updates including resignations, name changes, and delineation of privileges (DOP) requests. Initiate, renew, and terminate malpractice insurance coverage for clinical staff. Initiate, renew, and terminate e‑prescribing token certifications as applicable. Initiate, renew, and terminate enrollments and monitor activity with the National Practitioner Data Bank (NPDB). Maintain current copies of all licensures, certifications, and regulatory documentation for clinical staff; track expiration dates to ensure timely renewals. Track staff training completion to ensure compliance with AAAHC and Hospital/University requirements. Maintain SHWB-PC accreditation policies and documentation database in accordance with AAAHC standards. Serve as the primary liaison with AAAHC, managing communications and coordinating on‑site accreditation surveys every three years. Collaborate with the Executive Committee and Quality Improvement (QI) Committee to collect, analyze, and evaluate data from QI initiatives. Serve as a member of the Accreditation Committee and Continuing Medical Education (CME) Committee. Act as administrator for the CRISP Health Information Exchange. Serve as Record Keeper for the SHWB-PC CME Committee, ensuring all CME requirements are met for in‑service programs. Prepare travel and expense reimbursements and monitor continuing education funds for SHWB staff. Skills & Experience Qualifications That Will Help You Thrive High school diploma or equivalent required; associate or bachelor’s degree preferred. Prior experience in healthcare administration, credentialing, accreditation, or higher education administration strongly preferred. Strong organizational skills with exceptional attention to detail. Knowledge of credentialing, licensure, accreditation, and regulatory compliance processes. Ability to manage multiple priorities and deadlines in a fast‑paced clinical environment. Excellent written and verbal communication skills. Proficiency with Microsoft Office and database management systems; experience with SAP and EHR systems preferred. Strong interpersonal skills and ability to work collaboratively with clinical, administrative, and leadership teams. Ability to handle confidential and sensitive information with discretion. Create a job alert for this search
Administrative Coordinator • Baltimore, MD, US
#J-18808-Ljbffr
sean@marykraft.com Nature & Scope: Positional Overview We are seeking an experienced
Administrative Coordinator
to support accreditation, credentialing, and administrative operations for our client, a leading global staffing and workforce solutions provider in
Baltimore, MD , this organization connects top talent with employers across a wide range of industries, including administrative, professional, and technical fields. With a strong presence in the Baltimore market, it delivers customized recruiting, talent management, and workforce planning solutions that help businesses and job seekers achieve long-term success. In this role, you will be responsible for providing administrative and operational support to ensure smooth day-to-day office functions. You will coordinate schedules, manage documentation and data entry, support internal teams and clients, and serve as a key point of contact to maintain efficient communication and organization across the office. This role plays a critical part in ensuring compliance with accreditation standards, regulatory requirements, and institutional policies while providing comprehensive administrative and operational support to clinical and leadership teams. Role & Responsibility: Tasks That Will Lead to Your Success Prepare for new employees and assist with the onboarding process. Process all SHWB-PC provider credentialing applications in collaboration with the JHHS Central Credentialing Office, ensuring compliance with accreditation standards, regulatory requirements, and internal policies. Monitor credentialing progress to ensure providers meet anticipated start dates. Collect and manage all required credentialing documentation from applicants and departments. Ensure clinical providers maintain active and compliant state licensure (MD/DC), CDS, and DEA registrations. Process credentialing updates including resignations, name changes, and delineation of privileges (DOP) requests. Initiate, renew, and terminate malpractice insurance coverage for clinical staff. Initiate, renew, and terminate e‑prescribing token certifications as applicable. Initiate, renew, and terminate enrollments and monitor activity with the National Practitioner Data Bank (NPDB). Maintain current copies of all licensures, certifications, and regulatory documentation for clinical staff; track expiration dates to ensure timely renewals. Track staff training completion to ensure compliance with AAAHC and Hospital/University requirements. Maintain SHWB-PC accreditation policies and documentation database in accordance with AAAHC standards. Serve as the primary liaison with AAAHC, managing communications and coordinating on‑site accreditation surveys every three years. Collaborate with the Executive Committee and Quality Improvement (QI) Committee to collect, analyze, and evaluate data from QI initiatives. Serve as a member of the Accreditation Committee and Continuing Medical Education (CME) Committee. Act as administrator for the CRISP Health Information Exchange. Serve as Record Keeper for the SHWB-PC CME Committee, ensuring all CME requirements are met for in‑service programs. Prepare travel and expense reimbursements and monitor continuing education funds for SHWB staff. Skills & Experience Qualifications That Will Help You Thrive High school diploma or equivalent required; associate or bachelor’s degree preferred. Prior experience in healthcare administration, credentialing, accreditation, or higher education administration strongly preferred. Strong organizational skills with exceptional attention to detail. Knowledge of credentialing, licensure, accreditation, and regulatory compliance processes. Ability to manage multiple priorities and deadlines in a fast‑paced clinical environment. Excellent written and verbal communication skills. Proficiency with Microsoft Office and database management systems; experience with SAP and EHR systems preferred. Strong interpersonal skills and ability to work collaboratively with clinical, administrative, and leadership teams. Ability to handle confidential and sensitive information with discretion. Create a job alert for this search
Administrative Coordinator • Baltimore, MD, US
#J-18808-Ljbffr