Kawartha Lakes
Administrative Assistant, Building Inspection
Kawartha Lakes, Lindsay, California, United States, 93247
The City of Kawartha Lakes invites applications to join our team as an
Administrative Assistant. When you come to work with the City, you are joining a community of municipal workers who take pride in knowing that every day you have a positive impact on the community. Our mission is to deliver the highest standards of municipal services while creating a healthy and sustainable future for all residents and businesses of Kawartha Lakes. We work to our values of Accountability, Respect, and Teamwork and we want you to
Jump In
with us! We are an equal opportunity employer that values equity, diversity, and inclusion in the workplace. We foster a safe and creative work environment, prioritizing training and skill development with opportunities for career advancement. As a team member you may be entitled to flexible work hours, remote and hybrid arrangements, OMERS pension (defined benefit), employer‑paid benefits including short‑ and long‑term disability income replacement, education reimbursement, and other programs that foster innovation, leadership, and career advancement. Position Details
Job Title:
Administrative Assistant (Building Inspection) Wage:
$31.23 – $33.78 hourly (2026) Reports To:
Chief Building Official Department:
Development Services Location:
Lindsay, ON Hours:
Normal Working Hours – 35 hours per week Other:
General office environment. Some travel within the City may be necessary for meetings and events as required. Job Description
Support a variety of building‑related projects, including building permit intake, completion of applications, and fee collection. Collect revenue and maintain records of fees collected and refunded. Provide information in response to public requests, requiring research and personal contact, emphasizing customer service. Act as liaison between the public, Council, staff and other agencies, while maintaining telephone, counter reception, and email communication. Review invoices and statements for accuracy, ensure proper coding, approval by senior staff, and forward to Accounts Payable for payment. Input payroll data, check time cards, and maintain employee data records and databases. Act as division liaison with Finance, generating purchase orders, change‑order requests, etc. Assist with scheduling annual and semi‑annual training. Maintain inventory control and input division data into departmental and corporate computer systems. Schedule appointments, meetings, conferences, workshops, training, and arrange travel. Provide clerical support to committees, including agenda preparation, printing, distribution, minute preparation, and drafting reports for approval. Review incoming correspondence by mail, fax, and courier, obtain background information, and forward to appropriate staff. Compose letters and correspondence for signature, prepare reports and agreements, and proofread for accuracy. Collect and enter statistical data, calculate, and produce reports for the Manager. Maintain and update department databases and provide related information and reports. Maintain paper and electronic filing systems, including confidential files, and act as records liaison. Research information and assist with special projects. Provide backup support to other divisions within the Department. Support division‑related projects such as research, database management, ordering supplies, and promotional materials. Occasional travel to attend meetings and training. Perform other related duties as assigned. Additional Duties (may be required)
Input payroll data, check time cards, maintain employee records and databases. Assist the Manager in budget preparation and monitoring. Design and develop forms, slides, manuals, newsletters, and other promotional materials using various software packages. Coordinate and track staff vacation requests. Skills/Education Required
Post‑secondary diploma in Office Administration or a related field. Minimum 3 years of related administrative office experience. Office experience in the specific business of the department is preferred. Demonstrated professional and ethical responsibility to protect privacy and treat sensitive situations with tact and discretion. Demonstrated customer‑service and interpersonal skills, capable of developing collaborative relationships within and outside the organization. Excellent time‑management skills and ability to prioritize workload and meet deadlines. Excellent written communication skills with attention to detail and accuracy. Excellent organizational and administrative skills, able to work independently and in a team. Ability to demonstrate initiative and commitment to quality improvement. Demonstrated ability to understand and abide by municipal policies and procedures. Proficiency in Microsoft Office, internet, and related software. Upon conditional offer, an acceptable Criminal Record Check will be required. Applicants must be prepared for skill testing.
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Administrative Assistant. When you come to work with the City, you are joining a community of municipal workers who take pride in knowing that every day you have a positive impact on the community. Our mission is to deliver the highest standards of municipal services while creating a healthy and sustainable future for all residents and businesses of Kawartha Lakes. We work to our values of Accountability, Respect, and Teamwork and we want you to
Jump In
with us! We are an equal opportunity employer that values equity, diversity, and inclusion in the workplace. We foster a safe and creative work environment, prioritizing training and skill development with opportunities for career advancement. As a team member you may be entitled to flexible work hours, remote and hybrid arrangements, OMERS pension (defined benefit), employer‑paid benefits including short‑ and long‑term disability income replacement, education reimbursement, and other programs that foster innovation, leadership, and career advancement. Position Details
Job Title:
Administrative Assistant (Building Inspection) Wage:
$31.23 – $33.78 hourly (2026) Reports To:
Chief Building Official Department:
Development Services Location:
Lindsay, ON Hours:
Normal Working Hours – 35 hours per week Other:
General office environment. Some travel within the City may be necessary for meetings and events as required. Job Description
Support a variety of building‑related projects, including building permit intake, completion of applications, and fee collection. Collect revenue and maintain records of fees collected and refunded. Provide information in response to public requests, requiring research and personal contact, emphasizing customer service. Act as liaison between the public, Council, staff and other agencies, while maintaining telephone, counter reception, and email communication. Review invoices and statements for accuracy, ensure proper coding, approval by senior staff, and forward to Accounts Payable for payment. Input payroll data, check time cards, and maintain employee data records and databases. Act as division liaison with Finance, generating purchase orders, change‑order requests, etc. Assist with scheduling annual and semi‑annual training. Maintain inventory control and input division data into departmental and corporate computer systems. Schedule appointments, meetings, conferences, workshops, training, and arrange travel. Provide clerical support to committees, including agenda preparation, printing, distribution, minute preparation, and drafting reports for approval. Review incoming correspondence by mail, fax, and courier, obtain background information, and forward to appropriate staff. Compose letters and correspondence for signature, prepare reports and agreements, and proofread for accuracy. Collect and enter statistical data, calculate, and produce reports for the Manager. Maintain and update department databases and provide related information and reports. Maintain paper and electronic filing systems, including confidential files, and act as records liaison. Research information and assist with special projects. Provide backup support to other divisions within the Department. Support division‑related projects such as research, database management, ordering supplies, and promotional materials. Occasional travel to attend meetings and training. Perform other related duties as assigned. Additional Duties (may be required)
Input payroll data, check time cards, maintain employee records and databases. Assist the Manager in budget preparation and monitoring. Design and develop forms, slides, manuals, newsletters, and other promotional materials using various software packages. Coordinate and track staff vacation requests. Skills/Education Required
Post‑secondary diploma in Office Administration or a related field. Minimum 3 years of related administrative office experience. Office experience in the specific business of the department is preferred. Demonstrated professional and ethical responsibility to protect privacy and treat sensitive situations with tact and discretion. Demonstrated customer‑service and interpersonal skills, capable of developing collaborative relationships within and outside the organization. Excellent time‑management skills and ability to prioritize workload and meet deadlines. Excellent written communication skills with attention to detail and accuracy. Excellent organizational and administrative skills, able to work independently and in a team. Ability to demonstrate initiative and commitment to quality improvement. Demonstrated ability to understand and abide by municipal policies and procedures. Proficiency in Microsoft Office, internet, and related software. Upon conditional offer, an acceptable Criminal Record Check will be required. Applicants must be prepared for skill testing.
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