Weston&Sampson, Inc.
Administrative Assistant Senior
Weston&Sampson, Inc., Kalamazoo, Michigan, United States, 49006
Please see Special Instructions for more details.
External applicants should use the WMU - Application.
Internal applicants should use the WMU - Internal Application.
Posting Summary
College
College College Of Arts And Sciences
Executive Area
Executive Area Provost & VP Academic Affairs
Department
Department Biological Sciences
Posting Number
Posting Number S1422P
Job Type
Job Type Full Time, Regular
Pay Type
Pay Type Nonexempt/Hourly
Pay Grade
Pay Grade E
Campus Location
Campus Location WMU-Kalamazoo - Main Campus
Salary Range
Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
Number of Vacancies
Number of Vacancies 1
General Summary
This position is responsible for coordination of the supervisor’s activities and calendar, as well as executive administrative functions of the department.
Major Duties
Oversees day-to-day operations and implements strategic plans for the department in coordination with the supervisor.
Directs and administers programs, projects, and processes.
Provides lead budgetary support for the department. Prepares and analyzes budget reports, monitors, tracks, reconciles, forecasts, and recommends budget allocations.
Performs executive administrative tasks for the department including legal agreements, service contracts, and billing.
Serves as liaison within and outside of the University regarding operations, facilities, personnel, purchasing, etc.
Initiates correspondence and coordinates events for the department.
Develops departmental policies and procedures. Interprets policies and procedures for various customers and responds independently to inquiries.
Conducts analyses. Coordinates the collection and preparation of various reports and records.
Maintains the content of the department’s website.
May supervise staff and student employees and provide guidance and direction if needed.
Minimum Qualifications
Post high school training or education.
Five years’ relevant experience.
Advanced office software skills, including word processing and spreadsheets.
Proficiency with using and querying databases.
Experience monitoring and reconciling budgets.
Experience providing guidance to students or other employees.
Desired Qualifications
Notary Public of Michigan or willingness to be appointed and serve.
Special Instructions to Applicants
External applicants should use the WMU – Application.
Internal applicants should use the WMU – Internal Application.
Additional Position Information
Finalists may be required for additional skills testing.
Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:
https://www.wmich.edu/hr/enrollment-staff
.
Physical requirements and working conditions
Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.
Supplemental Questions Required fields are indicated with an asterisk (*).
* Do you have post high school training or education?
Yes
No
* Do you have five years' relevant experience?
Yes
No
* Do you have advanced office software skills, including word processing and spreadsheets?
Yes
No
* Do you have proficiency with using and querying databases?
Yes
No
* Do you have experience monitoring and reconciling budgets?
Yes
No
* Do you have experience providing guidance to students or other employees?
Yes
No
* Are you a Notary Public of Michigan or have a willingness to be appointed to serve?
Yes
No
Documents Needed To Apply Required Documents
Cover Letter
Resume
List of References
Optional Documents
Other
WMU is an Equal Opportunity/Affirmative Action Employer. Minorities, women, veterans, individuals with disabilities and all other qualified individuals are encouraged to apply.
#J-18808-Ljbffr
External applicants should use the WMU - Application.
Internal applicants should use the WMU - Internal Application.
Posting Summary
College
College College Of Arts And Sciences
Executive Area
Executive Area Provost & VP Academic Affairs
Department
Department Biological Sciences
Posting Number
Posting Number S1422P
Job Type
Job Type Full Time, Regular
Pay Type
Pay Type Nonexempt/Hourly
Pay Grade
Pay Grade E
Campus Location
Campus Location WMU-Kalamazoo - Main Campus
Salary Range
Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
Number of Vacancies
Number of Vacancies 1
General Summary
This position is responsible for coordination of the supervisor’s activities and calendar, as well as executive administrative functions of the department.
Major Duties
Oversees day-to-day operations and implements strategic plans for the department in coordination with the supervisor.
Directs and administers programs, projects, and processes.
Provides lead budgetary support for the department. Prepares and analyzes budget reports, monitors, tracks, reconciles, forecasts, and recommends budget allocations.
Performs executive administrative tasks for the department including legal agreements, service contracts, and billing.
Serves as liaison within and outside of the University regarding operations, facilities, personnel, purchasing, etc.
Initiates correspondence and coordinates events for the department.
Develops departmental policies and procedures. Interprets policies and procedures for various customers and responds independently to inquiries.
Conducts analyses. Coordinates the collection and preparation of various reports and records.
Maintains the content of the department’s website.
May supervise staff and student employees and provide guidance and direction if needed.
Minimum Qualifications
Post high school training or education.
Five years’ relevant experience.
Advanced office software skills, including word processing and spreadsheets.
Proficiency with using and querying databases.
Experience monitoring and reconciling budgets.
Experience providing guidance to students or other employees.
Desired Qualifications
Notary Public of Michigan or willingness to be appointed and serve.
Special Instructions to Applicants
External applicants should use the WMU – Application.
Internal applicants should use the WMU – Internal Application.
Additional Position Information
Finalists may be required for additional skills testing.
Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:
https://www.wmich.edu/hr/enrollment-staff
.
Physical requirements and working conditions
Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.
Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.
Supplemental Questions Required fields are indicated with an asterisk (*).
* Do you have post high school training or education?
Yes
No
* Do you have five years' relevant experience?
Yes
No
* Do you have advanced office software skills, including word processing and spreadsheets?
Yes
No
* Do you have proficiency with using and querying databases?
Yes
No
* Do you have experience monitoring and reconciling budgets?
Yes
No
* Do you have experience providing guidance to students or other employees?
Yes
No
* Are you a Notary Public of Michigan or have a willingness to be appointed to serve?
Yes
No
Documents Needed To Apply Required Documents
Cover Letter
Resume
List of References
Optional Documents
Other
WMU is an Equal Opportunity/Affirmative Action Employer. Minorities, women, veterans, individuals with disabilities and all other qualified individuals are encouraged to apply.
#J-18808-Ljbffr